under God, indivisible, with liberty and justice for all. >> Um, we'll start with the consent agenda. Items listed below are considered routine and non-controversial by the city. There will be no separate discussion of these items unless requested by a council member, staff, or
citizen. If removed, the item will be discussed at the end of the regular agenda. Item A, approval of minutes. Approve the minutes of the following. City Council work session March 17, 2026. City Council regular meeting March 17, 2026. Item B, funds allocation
agreement for federal entitlement dollars, Holly, Benson, and Winstead. Authorize the city administrator to execute an agreement between the city of Holly, Minnesota. uh the city of Windstead, Minnesota and the city of Benson, Minnesota relating to the
allocation or reallocation of federal entitlement dollars and the Federal Aviation Administration. Item C, City Hall air handling unit and condenser control update. Authorized the city administrator to execute quotation
number 13484 CN from Schwickertz Hecta America for the purchase and installation of upgraded controls for air handling unit uh and condenser system number two at Winstead City Hall for an amount not to
exceed $5,724. Item D, resolution R-26-08, transfer of funds capital improvement fund. Adopt resolution R-26-08 authorizing a transfer of funds from the general fund to the capital improvement
fund. Item E, resolution R-26-09, Winstead Leester Prairie Police Department donation, adopt resolution R-26-09, accepting a donation from the Mloud Cooperative Power Association to be dedicated to the Winstead Lebury Police
Department capital improvement plan. Um, item F, resolution R-26-10, Winstead Volunteer Fire Department donation. Adopt resolution R-26-10, accepting a donation from Miss Jodie
Olstrom to be dedicated to the Winstead Volunteer Fire Department capital improvement plan. Item G, Security Bank and Trust Company pledge securities. Approve the pledge securities that security bank and trust company has purchased for the city of Winstead for
the month of March 2026. Item H, building permit report March 2026. Approve the building uh permit report for the month of March 2026. Item I, financial report, February 2026. Approve the financial report uh for the
month of February 2026. Item J, claims approve the claims list for April 21st, 2026. That is the consent agenda. I would uh um be open to a >> Mr. Mayor. I'll motion to approve the consent agenda as presented and I
abstain from voting on item G. >> We have a motion. Is there a second? I'll second. We have a motion and a second. Any further discussion? All in favor? >> I. >> Motion is carried. Um we do not have a
public meeting tonight. Correct. Okay. Um, old business item A, public works plow truck purchase authorization. Um, all right. Thank you, Mr. Mayor. Uh, as we had discussed last week, we have a
item that was budgeted for um, and a new plow truck to replace our 1999 plow truck. It is burning some oil, but other than that, it is still running. um and maybe has a few holes in the um
back portion of the truck, I guess, that could be welded up. Just looking today for you guys to either decide to um move on from this or wait. Uh just looking for a decision from the council. >> Um would anyone care to make a motion on
this matter? Would anyone care to make a motion on this matter? Being no motion, uh, the item will be dropped. >> Mr. Mayor? >> Yes. >> Uh, Councilman Caaferty had a good idea
and maybe he can expand on it. We should, um, do some due diligence with surrounding communities and see what they do in terms of equipment replacement and purchasing equipment.
Yes, you need car. >> Yeah. Um I think before we move forward with this, we can do a little bit more background on potentially looking at a unit that would be repurposed from
another uh community or municipality that has a lot of life left in it. Uh and maybe they have a different age out process than we do. and uh also expand a little bit on what the refurbishments look like
on the current truck before we move forward with the purchase. Matt, do you have any comments in regards to that? >> I would Yeah, I would agree with Mr. Cafidy. Um
so administrator if you could um do a little bit more research along with maybe the public works director in on these matters. >> Yes sir. >> Um new business item A 2025 audit
report. >> Yeah. I'll invite Justin McGra from Conway Duth and Schmeezing up here to say all kinds of nice things about Raquel and her team. >> Absolutely. Uh good evening. I'm Jesse McGra with CDS, uh, the city's auditors, and I'm here tonight to present the
audit report for the fiscal year ending 1231 2025. Uh, and you probably got a few different products from us. Um, the, uh, format I'm going to follow tonight is the presentation that's up on the board. It's really just a summation or the highlights of your audited financial
statements themselves as well as uh, the management letter. It's really just a letter from us as auditors to you at the council level in how the audit went, any changes or recommendations we may have uh going forward. So, I'll jump in on page uh one here. Uh it's our
independent audits report. It kind of if you had a chance to read it, it outlines the responsibilities of both parties, us as your auditors and you uh as the city. Uh describes the intent of our audit, which is determine if your financial statements are free from material misstatement. Um and the big takeaway is right there at the top in bold letters.
uh your your financial statements are presented fairly in our opinion they can be relied upon for gauging performance of the city as well as for future decision-making purposes. On the next slide uh in our independent auditor's report as it continues um it
there's a few other things that are in your finan besides numbers. One of them being the management discussion and analysis and you know if you had a chance to look at your financial statements there's a lot of numbers in there a lot of schedules a lot of statements themselves. Uh but this is really more of a narrative format. It gives uh your administrative team here a
chance to explain some of the activity that happened during the year. Uh that's not just a bunch of numbers on a on a schedule. So that is also in your financial statements and that does correlate to what those statements are telling you uh in the actual schedules. Uh the next slide, page three, the statement of net positions. So this is
this is really the overall balance sheet of the city and we look at it at two points in time uh December 31st, 2025 and December 31st, 2024. So you can see where some of those changes happened. uh during the year. Starting at the top, current assets. Uh these would be things
like your cash balances, accounts receivable, notes receivable, prepaid expenses. Uh you you'll see there's an increase uh from from 24 going into 25. A lot of that is due to uh your receivable balances. So you had uh the
big uh county road 5 project going on. Uh you were reimbursed for that here uh in 2026. So at the end of the year of 25, we did book a receivable from Mloud County for that. Uh and then notes receivable. So you had the the Minnesota Housing Finance Agency grant that flowed
through the city to the developer. Uh so the way that grant or grant or forgivable loan is set up is once that developer meets those requirements of that program, that'll be forgiven to him, which means it won't have to come back to you and then go back to the state. So you're just kind of the
middleman uh in that process. Uh the next line down non-current assets. These are primarily your capital assets. So building infrastructure uh equipment uh you did have an increase there as well as new equipment purchases uh infrastructure improvements that
happened during the year outpaced the depreciation of those uh or the wear and tear on those current existing assets uh at the end of 2024. So some of the items that some of the bigger items you saw were the county road 5 project uh the well number five project. you did purchase a wheel loader. Uh with the
combination of the two uh police departments, you did assume their their capital assets that came with the police officers. So those are some of the bigger items you saw for capital asset additions here in 2025. Uh on the bottom half, your liabilities, your current liabilities are uh kind of
think your routine bills, accounts payable, contracts payable, uh salaries, wages payable, and and notes payable. So this is where that amount owed back to the state uh for the housing finance agency grant is recorded. Uh so that is the big driver uh in that increase
you're seeing here for 2025. And then long-term liabilities uh these are primarily your debt balances, bonds, notes, uh loans payable. Uh you did have an increase in those long-term liabilities largely related to that well number five project. So, in the water
fund, uh, you took out a PFA loan and you started taking draws on that in 2025 to pay those expenses on that project, and that's what's driving up the increase, uh, or driving, uh, excuse me, up the balances on those long-term liabilities. At the very bottom, the net position. So, if you could you sell all
the assets to the city and pay off all your debts, this is what you would really have left over. Um, and you saw another increase in your net position in 2025. That's kind of been the trend we've seen over the past few years. Uh so with the increase in those capital assets um you're seeing that's what's
largely driving the increase in your net position and this is all activities so all funds all operations it's kind of all rolled up in one slide at one point in time uh 1231 2025 and then on the next slide we'll jump into individual funds starting with the general fund. The general fund is the
main operating fund of the city. Uh we look at your cash and investment balances on this slide, not only in 2025, but the prior four years. So you can see where those balances have been. You did have a pretty healthy increase in your cash balances for 2025. A lot of that is just due from operations. When we get to the the revenues, the expenses
of the general fund, you'll see it it closely mirrors the increase you're seeing in your cash where revenues outpace those expenditures. Uh and one thing to keep in mind, general fund does have some cash loaned out to other funds of the city, primarily the industrial park, uh for the improvements that were made out there. So that is um you know,
while it's an asset of the general fund, it doesn't have it in in uh in a cash form here at the end of 2025. Uh next slide, we have the activity of the general fund. So you can see the revenues, the expenditures, and then the overall fund balance at the end of the
year. Uh and this is where I was mentioning that change in cash or that increase in cash mirrors the increase in your fund balance. You can kind of see it uh on this slide. Um and one thing looking at the fund balance of the general fund uh one metric we like to use as auditors is we look at your
general fund fund balance especially that unassigned fund balance or that fund balance that's not earmarked for for a specific purpose. We look at that um in months worth of expenditures in the general fund. um you're currently sitting at about 10 to 11 months worth of expenditures in in the general fund.
So kind of what that means is if if uh all the revenues of the general fund dried up uh at the end of the year and you maintain the same level of service for the general fund that you had in 2025, you'd have about 10 11 months you can keep going before that fund uh would would run out of cash. Um so usually
state auto recommends about 5 months. 6 months is a really a good mark. uh some of your your bigger revenue sources come in about six months apart. You know, your property tax remittances are about six months. Uh local government aid comes in about six months apart. So, you know, anywhere from 6 to 12 is a pretty good ratio uh if there were any delay in
those remittances from the county or the state. Uh speaking of the revenues and looking at them in a little more detail, so we look at your general fund revenues by source. So, where does the general fund uh get the money that it's spending? Um property taxes has historically been the
largest source of revenue for the general fund. no change here in 2025 and there was an increase in those property taxes which was reflected in your levy. So there wasn't a a big surprise to see an increase in that revenue source. Uh license and permits did go up as well uh with that large building project or the
residential building project. Uh so you saw increases in the fees for those building permits or building permits, excuse me, uh for that project. On the next slide, we'll look at the expenditures of the general fund. Uh so all that revenue that's being brought in by those different sources. What
department is using uh those revenues? Uh general government, public safety um are usually your largest departments within the city. Uh no change here in 2025. Uh one thing that can impact which department has larger um a larger share of those general fund
expenditures is is capital items. So, like you were just talking about a plow truck, you know, if that were to be paid with general fund dollars versus uh the capital improvement fund dollars, uh that would really drive up the the public works department. So, um that's where you can see significant swings from year to year depending on what
capital items the general fund pays for and which which department is using those capital items. >> Jesse, >> yes. um for public safety um expenses, how is the
agreement with the city of Winston and Lester Prairie worked into that? >> Yeah. So, what the way it works is the general fund is still paying its share of that that joint police department. Essentially, it's an expense in the general fund for uh police services and then in the new uh special revenue fund
for that joint police department, it's it's shown as a revenue. So, it's like a charge for services. Uh, and then your portion goes into that fund. And then Lester Perry's portion also goes into that fund as well. Then all your operating costs for the police department are paid out of that special revenue fund. >> Okay.
>> Yep. Uh, and then yeah, you saw an increase in the public safety. Uh, I talked about the the building permits. So then with that comes inspection. So that increase in those permit revenues is slightly offset by the increase in in the uh building inspection revenue.
um transfers at the very bottom there. So transfers out of the fund. Um part of that increase that you're seeing here in 2025 is related to that police um that joint police fund or the special revenue fund that was set up uh where the general fund was was carrying the liabilities of the prior Winstead only
police department in the general fund. Those got transferred over with the cash to pay for it uh to that special revenue fund here in 2025. On the next slide, we talk talking about special revenue funds. Uh the city does have a few special revenue funds. I'm
not going to touch on them all, but I'll touch on some of the larger ones. The airport fund there. So that that's um the fund that accounts for all the operations at the airport, not necessarily the capital related items. Uh but you did see a decrease in that fund balance in 2025.
uh as that airport fund was paying or transferred funds out to pay for the local share of several uh of the ongoing airport improvement projects that have been going on. Uh the fire department that had an increase in fund balance. Um you know expenditures were lower in the
fire department fund for 2025. Um you know supplies, equipment were all down a little bit and there were continued donations going in to that fund and and charges for services as well. So, uh, that's what's kind of driving the increase you're seeing, uh, in the fire department fund. Then the two on the far
right, the public cemetery and the police department, those are the two new funds that were set up in 2025. Um, with that joint police department with Lester Prairie, uh, did have an increase in the fund balance there. uh and then the public cemetery uh for the
assumption of the responsibility of that cemetery and then I think there was a donation for that that private group that donated the remaining cash they had uh to the city to maintain and and care for that cemetery. So those are two new items here in 2025.
On the next slide, capital project funds. So, capital project fund, you know, the purpose of a capital project fund is to capture all the the funding sources and all the expenses related to large individual projects or even ongoing revolving um capital funds. Uh and you have a few of them here, some
that are set up to uh to maintain the the capital assets of various areas of the city. The fire equipment being one of them. Uh I did have an increase in that fund balance. Donations transfers into that fund are driving the increase in that fire equipment fund. the capital equipment fund. That's kind of the one
that that's that revolving fund where um it it kind of covers a lot of the capital needs of the city outside the uh police department uh and the fire department. Uh that did have an increase in fund balance as well. Um you there was transfers into that fund to to have
those funds set aside or that cash set aside for future uh future capital expenditures. Um the county road 5 said the largest uh increase in in fund balance and large that is is due to the project reimbursements from the county. So we we have a receivable or you have a
receivable excuse me uh in that fund. So I think you largely received most of that here in 2026 now already. Um so that fund we'll look at closing that out here probably in 2026 with that project being largely done. Uh then there's a few airport projects. Uh a couple of them we were able to
close out. uh the long outstanding one, the 2015 airport improvement project. That one got wrapped up and closed out. And then the 2022 improvement project was also, excuse me, was also closed out here in 2025. All right, next slide.
On page 10, we move away from uh the governmental funds of the city into the business type activities, you know, two utility funds. Uh starting with the water fund, looking at the cash balance of the water fund, uh you did have an increase in that cash balance in 2025. And if you had a chance to look at your
your cash flow statement, a lot of that increase is is being driven by uh cash provided by operations. So, the money you're bringing in from charging those utility customers, those water customers, and what it's costing you to provide uh just water to those customers, uh is is is building a cash
balance for the city, which is which is good because you're going to need that cash when you start making debt payments and and capital improvements and repairs uh to the system throughout the years. Uh on the next slide, if we look at the activity of the water fund, so you did have uh an an increase in your overall
net position for the fund. uh you know, water sales were up here in 2025. Your expenses stayed relatively consistent uh to 2024. The one exception being interest expense. Uh with that new PFA note that was taken out there, there's interest tied to that. So, you had an
increase in your interest expense for the draws that were taken on that 2025 note. And then the next slide, um, this slide, we look at your net income before any transfers or capital contributions or depreciation. Depreciation's a is
removed because it's a non-cash item. And we look at that number and we compare it to the principal payments of the fund or the debt payments that are required uh, of the fund. And it kind of gives you an idea of the fund's ability to make its debt payments or service its debt largely with cash provided by
operations. So, if you can maintain a margin, you can see 23, 24, 25, you've been able to maintain that margin where it's bringing in enough cash um to make those those required debt payments um uh for the fund. And you know, with the new PFA note, the you have about 20 years
remaining on your longest outstanding debt. So, it's going to be there for a little bit. So, if you can maintain that margin, you won't see your net cash resources get eaten up by by debt payments. And the next slide, we move on to the sewer fund. uh the sewer fund cash and investment balance is relatively steady
here in 2025. You may had a slight increase. Again, that increase is being driven by cash provided by operations. Um so it's sufficient to cover those capital improvements as well as the debt payments of the city. And we'll show a similar slide to the water one in a little bit here to see how that works
with its uh ability to generate cash to pay that debt. But overall at the end of the year, you saw an increase in that cash balance. And then on page 15, uh, again, the activity or excuse me, 14 here, the activity of the sewer fund, um, you had a a a pretty healthy
increase in the net position of that fund. I mean, it's similar to 2024. Uh, you had a slight decrease in your revenues stayed pretty steady, uh, within that fund or with that that utility. Uh, but your expenditures did increase. uh things like personnel cost, repair, maintenance kind of aid into
that positive change in net position uh where you saw it decrease a little bit to what you had had seen in 2024. And then similar to the water fund on the next slide, we looked at the sewers fundability uh to make its debt payments with largely with cash provided by operations. um you're seeing here in the
past you've been able to do it with that increase you know with that I guess with your revenue staying pretty flat and that increase in in operating expenses it did invert a little bit there where um it did it wasn't able to cover its uh the fund's debt payments with just cash
provided by operation so then it kind of starts eating that reserve a little bit that unassigned or excuse me unrestricted net position um but I that's nothing I would necessarily worry about uh as you know those expenses those increasing expenses hopefully are maybe a one time or or an infrequent
unusual thing. All right, then on the next slide, that's all the numbers I was going to cover, but in addition to auditing the balances of the city, we also look at compliance. And there's a few different rulemaking bodies uh that the city has to maintain compliance with. First one
being the state of Minnesota. So, we look at the city's compliance with a with a few different items or a few different areas. uh contracts and bidding, depository of public funds, conflicts of interest, those types of things. Uh we're happy to report we came across no
issues of non-compliance uh within the city. So, uh as auditors, that tells us a couple different things. Uh one of them being that your team here knows what those laws are and two, they're making sure they're being followed. So, hats off to Neil and Raquel and Amanda and everybody here at the city for
making sure that they're staying in compliance with state statutes. Uh government auditing standards. So internal control. So when we look at internal control uh here at the city, we look at how how financial information flows through the city maybe from the time uh an invoice comes in the mail to
the time a check to pay that invoice goes out in the mail. We look at who does what uh in that process. And we have a few items here. One of them being the limited segregation of duties. Uh just with a smaller office staff, it can be very difficult to break up every part of that financial recording process. Uh
so uh I kind of like to use as opportunity for you at the at the governance level. You know, you're another set of eyes in that process. So when you get that council packet or that claims listing, if you see something that seems unusual or out of ordinary, uh you know, ask your team here uh be another check and balance in that
process. And then the other one's audit prepared financial statements. So while the products you have uh in front of you are all derived from your financial records, we we did put them in that format with the acquired disclosures and and supplementary information. So, we have to disclose that to you as well.
And then on the next slide, there's a new item this year uh with the single audit. Uh single audit, it's really a city's it's an audit of the city's use of federal funds. So, if you have over a million dollars in federal funds expended during the year, you have to have what's called a single audit. So,
we look at compliance with the federal programs that were were uh uh participated in in 2025. This year, the big one was the drinking water revolving fund for the the well number five project and that PFA loan. Uh we're happy to report we came across no issues
of non-compliance with the those federal funds. So, the use of those federal funds. So, again, great job to your team here making sure they know what the requirements are with those federal programs and that you're you're staying in line with them. And then on the next slide, uh, in addition to the financial statements, uh, we issue, we call it a
management letter, but really it's a letter from us as auditors to you at the governor's level, let you know how the audit went. Um, any issues or difficulties we came across, we're happy to report none. Uh, you know, we ask a lot, uh, not only of your team here, uh, when we're out here for our field work
or, uh, in between, but we ask a lot of your your vendors, your banks, your engineers, the state, the county. So everybody was very helpful in getting us the information that uh that we needed to finish our audit so we could be here tonight to deliver this report. So we're very thankful and and and and happy that
everybody was willing to help us uh to get through uh our fieldwork. And then on the next page, recommendations. So if we had any recommendations, this is where we put them. These are moreformational items. Uh there's new accounting standards that take effect here for 2026.
Um, first one being Gazsby 103 is a government accounting standings board statement number 103 and it's related to financial reporting model improvements. So it's going to be changes to your financial statements. So what the uh maybe the format you're seeing here today will look a little different when
you have your uh financial statements for next year. Uh some of the big things are it's going to refine that content that's in your management discussion and analysis. Uh it's going to change the format your revenues and expenses uh primarily for utility funds. things like uh it's in introducing the concept of
capital and non-c capital subsidies um you know operating grants or or capital grants uh so there's going to be some changes to your financial statements needed I don't think there needs to be any changes to how you're recording your transactions but just be aware uh it's going to be it's going to look a little different next year when you look at
your financial statements and then Gatsby 104 uh disclosure of certain capital assets this one's related to any capital assets you might be holding excuse me, uh that are that are for sale. So, if you have a a truck or a piece of equipment or a building or
land uh that's a capital asset and you intend to sell it and you have a plan to sell it, uh there'll be some additional disclosures in your financial statements about uh the carrying value of those assets, any debt owed against those assets um or any any debt where that asset is pledged as collateral. So,
those are items just to keep on your uh on on your radar for uh 2026. You're you're coming just in time. I'm almost done. Uh on the very last slide, thanks Neil. >> On the very last slide is my contact
information. So, um, if you're looking through any of this, uh, in your free time or after I leave here tonight and you you do come across questions or you have questions, uh, feel free to call, email, or if you're, uh, if you're ever in Lfield, stop by our office. So, uh, I want to
thank everybody again for all the help um, for us to to work through the audit this year. Um, and I'll open it up to any questions anybody has right now. So, in terms of the different funds and the fund balances, you're comfortable with where we stand.
>> Yeah. You know, you look at your um some of the bigger ones to look at. You know, water and sewer funds are looking very well. Uh your general fund is very healthy. You I mentioned that 10 to 11 months of expenditure sitting in that fund balance. special revenue funds, the fire fund, the police fund, you know,
the police being so new, it'll build that fund balance over time as long as you continue to monitor the expenditures of that fund or budget for the expenditures of that fund and um reimburse it appropriately either through the general fund and and your share or less a prairie share. The airport fund, that's a tough one.
Airports are always tough uh because uh you have probably a limited sources of revenue within that airport fund. Typically, it's it's hanger rent or fuel sales. Um the state does give some operating grants in the in the
um form of maintenance and operations, but typically that's not enough to cover the cost of actually maintaining an airport. Um so, as you have these projects that do come up, uh you there's usually a lot of federal funding for them. State funding usually is like 90 95 97 and a half% somewhere in there,
but there is still that local share that that you're responsible to cover. So, that's the one fund that I mean, it's nothing um out of the ordinary for the city, the airport fund, but it's something to keep an eye on and and see if you can uh I don't know,
raise hanger rents or fuel sales um to to bolster that fund balance. But there every airport, every client I have that has an airport is struggles with the same thing. You know, you can't you can't keep up with the operations and the capital improvements just from from local revenues yourself. So,
um, yeah. And then I think, uh, that's probably the big ones that I would note for for fund balance. There's any particular fund you you had in mind. >> No. >> Yeah. >> Thank you for your thoroughess. >> Yeah.
>> Yeah. Thank you. Sorry, my voice was was going away from me there at the end, but >> totally understandable. >> It's just nice weather. Allergies. allergies. Right. >> Right. Well, if anything does come up, you know, after I leave tonight, just feel free to reach out. >> Thank you.
>> Thank you. >> Thank you very much. Um item B, resolution R-26-11 >> for the >> Say it again. >> Motion to accept >> all uh >> Mr. Mayor, a motion to accept the 2025
audit report as presented. >> Have a motion. Is there a second? >> I'll second. >> Any additional discussion? All in favor? Right. >> Motion carries. Item B, resolution R-26-11 2027 infrastructure improvement project.
I just wanted to jump ahead to that. I'm so excited. So, um, yeah. >> Okay. So the 2027 infrastructure improvement project is going to consist of different uh road projects, different
sewer and water line projects, um storm and sanitary and uh Josh from Bolton and Mink is here to give us all the details. Thanks Neil. Thanks Mr. Mayor, members of council. Yeah, this so what you have in front of you is I guess I would call
it our final version of the 2027 improve infrastructure improvement project. Um what we did roll in since last time was that Baker Avenue component. Um we went back discussed it with the with the county and we did feel it was in
interest of the city to um take on that project. Um the county will pay their portion of the work. Um but some of the uh work that we wanted to complete especially in the water main component um will be completed as part of that project and it'll be a city cost. So so
that was the addition. Um so that adds to the previously five areas to now we have six different areas included in the study. So the Rosaly area, Sherman, Barrett Arthur, we're considering one area. um the Baker Avenue component
which that's a county road and so we would just be looking at doing the uh s or the water main improvement portion of that work um the fifth and area which is the yellow area up a little further to
the north uh the Fairlon Circle and then Zion Avenue. So those are the six components um within the study that were evaluated. All the different pieces of the study um are directed statutoily by
the 429 process that we include. Um it is everything within the study um is feasible and can be constructed as presented. Um, we are considering or recommending moving forward with three particular u of areas first and I'll
kind of just outline them and and verbally disc or talk through that. Rosley from Kingsley Street to Third Street. Sherman and Arthur from Kingsley to Barrett. Baker Avenue from Kingsley to 6th Street
or County Road One. It's the Cyan line down there. So that would be those are the components that would comprise the 2027 project. Um and then the other areas are still a high priority for city and city
staff and they were they're going to stay in the study and and um be completed in two subsequent projects based out in three-year increments. So we're not just you know we're not just doing the 27 project and stopping there.
the rest of the components are being moved forward. We're just uh spreading the projects out um for some financial reasons and to um to kind of keep the work consolidated into localized areas as well.
Now a little bit on uh the schedule. So if we were to move forward as presented, we would have an open house that would be we would be asking all of the folks that are adjacent to the project areas
um to come in. We'll have boards set up. We'll have some discussion about the project, what it will entail, um what those uh potential assessments would look like. Um and that's tenatively scheduled for May 7th. And then we would
have a improvement hearing that would be a formal presentation that I would put together um at the May 19th council meeting that would outline or go into you know a bunch more detail of the feasibility study all the different
project components um that it'll outline the assessment policy and the assessments uh preliminary assessments at that time and then we can uh receive any input that the the city or or adjacent property owners would have at
that time. Um, as we march forward, we would look at design in the fall of 2026, bidding in the spring or winter of 27, and then construction spring of 27. And then to kind of close out the loop,
we would have a final assessment hearing in that late September time frame of 2027. That would be when the final assessment role would be adopted by the council and then assessments would go on folks's tax roles in 2028. So their first payment
would be first half taxes in 28. When's the open house scheduled for? Uh the 7th, May 7th. And we have to notify people yet that um who sends those notifications out, us or you?
>> We would do that. And she must be set to go. I mean, it's 21st already of April. >> Yep. >> There it must be in the envelope just ready to be licked, right? >> Well, yeah. We get them out as soon as we can. >> Saying the isn't reliable.
>> Well, um I'm not saying that. >> I'm sorry. Say the date again. May what? >> 7th. >> Thank you again. Daniel Shson. So looking for um recommending we're recommending moving forward with the
three uh project areas presented um and then we would move into those next steps as I outlined with the open house and improvement hearing. Any questions? entertain a motion. Make a motion to adopt resolution
R-26-11 receiving the 2027 infrastructure improvement project feasibility report and calling for a public hearing on improvements for May 19th, 2026. >> Have a motion. Is there a second? >> I'll second. >> Any further discussion?
>> All in favor? I. >> Motion carries. Thank you very much. >> He's still here. >> Oh, you're still with us. Okay. >> Item C, Six Street Trail project plans and specification. >> Neil,
>> uh, yep, we can go ahead and turn that over to Josh right away, but this is the trail that we had talked about um, extending from Baker Avenue to Mloud. >> Thanks, Neil. So, this is, yeah, that trail project that we've been talking
we've talked about a couple of different times. um from Mloud to Baker um on the east side of County Road One. And then there's that component that we're kind of working in conjunction um with the DNR to potentially extend it from Baker to the south crossing. Um DNR is
considering whether or not they can find funds for this summer or not. But we have packaged it up into one plan set and we will bid it as such. Um and then it's just a matter of whether we award uh that that DNR section of the trail.
Um so again the major trail or the major components will be trail construction. There's some storm water storm sewer modifications, some water mane modifications in the form of relocating some hydrants that are in the way. Um driveway restoration along that route
and then uh just some miscellaneous turf restoration. Um, if we move forward tonight, we would be looking at advertising here in May and then awarding the pro project in June.
Um, would entertain a motion. I'll make a motion to approve the plans and specifications and authorize Bolton Mink Incorporated to advertise for bids for the Sixth Street Trail project in the city of Winston. >> A motion. Is there a second? >> Second.
>> Any further discussion? All in favor? I. >> Motion carries. Um, we're still stuck with you, aren't we? So, item number D, Winston Municipal Airport Multibay Hanger Construction bid results and award recommendation. Um Neil, is there
any >> um there's uh again, this is a project that we've talked about and the engineering estimate was actually considerably higher than what the low bid is from uh Ram Contracting.
They've done projects like this in the past, but I will go ahead and let Josh >> before he starts it. Uh so since it was lowered does that mean the engineering fees are lowered then as well or they give some fees back? >> Yeah I don't know are they based on
percent of the project sometimes. So there is another piece in here I think on the next level for that. So >> all right no not a not a problem. So we did receive uh five bids for the multibay hanger construction project. Uh
the base bid was for a three unit hanger. Uh the alternate one was for the fourth unit. Um the total overall size of the building is 200 ftx 40 ft with those individual hangers at 50 ft x 40
ft. Um again by bids. The high bid came in from Greystone Construction Company of 1,842,660 and the low bid from Ram uh General Contracting $87,460. Um it's our opinion that the we
recommend the bid the bid alternate um since it is quite a fair amount below the estimate. Um and the necessary documentation was received and there thereby the low bidder did rece uh did
we do consider them responsive bid bidder. Uh we recommend award awarding the base bid and the alternate RAM general contracting in the amount of $87,460. And then this award is contingent upon
the final execution of the FAA and MDOT grant funding documents essentially meaning that we're going to wait until the grant funds are in place before we would move forward with construction. would entertain a motion. A motion to
award a base bid and alternate number one to Ram General Contracting Incorporated in the amount of 87,460 to provide all the materials and labor necessary to construct a multi-bay hangar with four individual hangar units
at the Winstead Municipal Airport contingent upon the final execution of Federal Aviation Administration and Minnesota Department of Transportation, Office of Aeronautics grant funding documents. >> We have a motion. Is there a second?
>> A second. >> Any further discussion? All in favor? >> I. >> Motion carries. Item E, Winston Municipal Airport Multi-Bay Hanger Construction Work order number 12.
>> And Mr. Mayor, I'll at the very end of this you'll be happy with with it. So, uh, yes. So, we're looking at a professional services agreement, um, for construction administration of the building of the new hanger units. Um,
just in general, the scope of services includes a pre-construction meeting, initial initial construction layout, uh, prepare contract manuals, um, construction management, resident project representative, which essentially is the inspector that's out
on site. Um and we are um looking at just having part-time inspection on this project um given the local nature of the construction or the contractor. Um final inspection and documentation as built plans will be provided. Um asbuilt
airport layout plan which is a requirement of the FAA to be completed at the end of the construction. Uh the preparation of the grant application and project closeout documents. So all of those things are included um in this proposal. And then I'll just highlight
that this ALS this is also grant eligible from the FAA and the state. And so the local share of this is just 2.5%. So $1,250 of the total $50,000
uh or amount is a local share. Any questions? Entertain a motion. >> Make a motion to approve work order number 12 with Bolton and Bank Incorporated to complete task two construction administration for the
multi- bay hangar construction project at the Winstead Municipal Airport for an amount not to exceed $50,000. A motion is our second. >> I'll second. >> Any further discussion? All in favor? I.
>> Motion carried. Um, item number F, resolution R-26-12, conditional use permit, 128 128 Lyndon Avenue East. So, what we're looking at here is
if you you're familiar with Lynen Avenue, here's the infamous green shed. And the proposal is for an addition on the back side of this shed. What you're looking at for the conditional use
permit is going to be that it is over the 1,000 square feet that uh that we have in our code. Uh the planning commission voted unanimously to go through with that. They also included a variance which they are the authority
on for um a height variance of 16 ft. So going over slightly over what the we were at >> current shed is 14 or >> well it actually matches up pretty close with the current shed because it's below grade there. Yeah. Yep.
>> Um the proposal is to redo the entire shed in the same manner giving the a faceelift to the the front and sides there as well. That's a commercial usage. >> It is not
>> really uh would entertain a a uh motion. A motion to adopt resolution R-26-12 approving a conditional use permit to allow for an accessory structure to exceed 1,500
to exceed 1,000 square ft in size in the R-1A single family residential district. >> We have motion as our second. >> A second. >> Uh any further discussion? All in favor?
>> I. Motion carries. Uh now we're coming to the organizational uh report uh s or portion of our uh meeting and Councilman Ol if you could introduce >> Yes. I'd like to introduce Tanya Bimemer. She is executive director of
the adult training and habilitation center here in Winstead. And probably some of the council and most of our citizens don't know what they do. And so, uh, it was at the, um,
suggestion of the mayor that Tanya come to the meeting tonight and tell us a little bit about, um, their company, what they do. And um a side note back in the early8s
they are an offshoot of what was called the day activity center in Bisque and they put a feeler out to all the communities in Mloud County wanting to build a facility for their expanding
operations. and Winstead at the time um responded and I think floated a bond to build the building and bring them to Winstead. >> Welcome. >> Hi. Thank you very much for the
invitation. Um I'd like to start by reading our mission statement. The Adult Training and Habilitation Center aims to support the best living for individuals with disabilities through empowerment, community, and creating pathways to possibilities, purposeful employment,
meaningful relationships, and inclusion. So, at ATC, we are a nonpro a nonprofit organization that is licensed through Department of Human Services. We provide day support services and employment services for individuals with um
disabilities and mental health diagnosis. Um currently we are supporting 105 individuals between our two sites. We have one in Hutchinson and Winstead and about 50/50. Um and we have right around
35 employees total. Um, a lot of the individuals that we support do live in a group home type setting. Some live independently, some live with families. Um, we are a program
that operates Monday through Friday. Um, typically 8 to 2:30 and we provide transportation to and from homes and ATHC or job or work sites. So um like I said we do provide day
support services. So what that means is individuals um will come to our program um lot of different schedules. Some people are 5 days a week, some people are just a couple days a week. Whatever the needs are. Um we provide a lot of different
activities. We some favorites are bowling. We um do some bike riding which we just got out today to do. It was so nice out. um book clubs, activities, we go to museums and coffee shops and libraries
and just anything that um people will enjoy out in the community. And we also provide employment service. So what that means is in our Hutchinson location, we do um some light assembly
and center-based work. Um our Hutchinson location does not do any of that. Um we have community jobs. Um we work at um we have cleaning crews that work at churches and with the city and um
trailblazer transit. So a lot of different um community partners and we also provide employment um development for individuals who maybe are just um starting the process of
wanting to work out in the community. Um, so we will provide career skills classes, different training depending on what individuals want to do. We're really working one-on-one with individuals and trying to um develop um
some career skills and really trying to find out what they want to do. Um, and we will go on interviews with individuals if they would like. We may provide extensive training once they get
a job. We can provide training on site. We can also provide long-term support. So maybe the individual um would like us to work with them once a week or maybe we're there all the time job coaching with them. Um, we have some
individuals that work in the community that have been directly hired with businesses and um, no longer need our support. So, we have a couple really great success stories as well. So, um,
we also have the Winstead Attic thrift store, which is a resource to the community, but it also provides employment training and some wages for individuals that, um, we support. So
um me >> you have um at the adult training centers clients or consumers with different skill levels >> and some do not have the ability to go
out and work. So what do you do with them? >> So then that is our day support. Um so we are really um providing activities that the individuals want to do. So, we try to be as person- centered as possible. Um, it is anything from, you
know, in on Friday we're going to have a fashion show. So, um, you know, it really depends on what people want to do. We access parks a lot now that the weather's getting warmer. Um, a lot of outside games. Um we are going to
sanctuaries and um just really anything that we can do out in the community. Um we also will bring people on site as well. So we have um someone that comes in and does refit exercise. Um so really
just anything that people want to do find interesting or even want to learn new skills or um learn some new things. continuity is quite important. Special needs uh >> for instance, if they if they're
employed, um they need they need to have that structure. They get used to that structure, they need to have that every single whatever their schedule is, right? And to take that away um could be quite uh
uh it could create an issue with with the client, couldn't it? >> Mhm. Yeah. I mean it depends on the individual, but yeah, typically uh routine is better. We have found that that works best for a lot of individuals,
>> right? I uh recently talked to Patty at public school works in the kitchen and she informed me some of your clientele that help serve the kids. Is it daily or? >> Yes, it is every day. So, we have two
individuals and a job coach that go to the school and assist in serving lunch and then also with cleanup. And we have been doing that for probably almost 30 years. Really? I've been with AT for that long. So, it's been going on as long as I have been there. So, that has
been a fantastic partnership. >> So, if you could give a plug to businesses um to maybe try using some of your consumers. What would you say?
Um, I think it's really just having um a willingness to um try something. So, we like I said, we will have staff that will go with individuals to jobs to help
provide training. Um, we also try to work on skills inhouse as well before individuals are going out into community jobs. So, we have our cleaning in our buildings that is all done and
paid minimum wage for individuals who do that cleaning. So, um, we can work on skills and different things like that. Um we have an individual that just got um hired with Portalite and he's doing
fantastic. Um he will probably be one of their best employees. So um so really just a willingness to give it a chance and also there might be smaller jobs within the bigger picture that oh we
don't have anybody that's doing that but you know that keeps stacking up stacking up if we just had a person that could do this piece of the job. Those types of jobs really work fantastic for um a lot of the individuals that we support >> at my place of work. We defin we you use
you guys. So, and we've been happy. >> Very nice. >> 80. >> Yep. Yep. >> I I know. I I I take note whenever I see it. As you know, I've got special need family members, right? But for instance,
uh Target 101 and 7. Uh I have noticed over the years they use people on the spec. I'm sure they're higher functioning but nonetheless might not be able to do a a regular job full-time but target at least that
target puts a value on it right are there are there you mentioned portalite are there companies in mloud county that you would single out and give at a boy for making it a priority >> um you know the companies that we have
worked with um you know trailblazer um we have cleaned for them for gosh probably 15 20 years. >> Clean our buses or >> um we actually clean at the uh at the hub in Glen Co. >> Oh, >> the public spots and our p public places
and the bathrooms and uh break rooms and conference rooms. Um you know, the city of Winstead, we have had the opportunity to work with the city and Crest Healthcare in Dassel. We have been there
for over 30 years. Um they have been a a great partner. Um the school um Winstead Elementary um we've just had people hired at Quicktrip. We have um an individual that
was just hired at Marshalls. So I mean more and more businesses I think are um willing to um partner and and work with us and work with individuals. >> I think the consumers take a lot of pride
>> in having a job. >> Absolutely. >> Anybody question? >> No. Thank you. >> Thank you very much for coming in. I uh I understand you're missing a uh lacrosse game tonight. So >> yes.
>> Uh thanks for that. >> Just go the speed limit. >> Um now we're coming to the open forum portion of our uh uh council meeting. Is there anyone here that would like to
address the council? Um would appear not. Uh so with that uh city administer update and announcements. I just have a couple. On Saturday at uh waste management, we have our resident
cleanup day. Uh the brush site cards seem to be going well. Uh we have 105 residents that have taken part so far. So expect that to be >> 105 >> 105 separate cards have been sold. So
>> any commercial cards yet? >> One one >> one commercial. >> How can they get those? I had a couple today. city hall. >> Yep. And it'll allow you access 7 to 7, 7 days a week.
>> I used it Saturday and it was great. Uh be able to access it during those hours. Um anything else? Tom, do you have anything? >> I do. I' I'd like to recommend this year when the lake fountain is installed and
removed in the fall that our public works department work with them and possibly they can do that work in 2027 and save us $4,000. >> Good idea if you can make that recommendation.
>> Yep. >> Um Matt, >> I do not have anything. Jesse and I don't either other than I will um make note that uh as my tenure as mayor this is the longest meeting we've had >> try not to make it habit
>> right right um with that we'd entertain a motion to adjurnn >> make a motion to adjurnn we have a motion as our second >> second all in favor I >> we are adjourned