Good afternoon. I'd like to call this special uh meeting to uh workshop meeting to order. Can I get a roll call, please? Yes, sure. Yes, sir. Commissioner Dison, who is not here at the moment. Um, Commissioner Mercer
here. Commissioner Dansler here. Mayor Prom Yates here. And Mayor Burson here. I guess we would need John to read this by title only. Not tonight or not. Not not right at this meeting. All right. I will on Monday.
Thank you, Mr. Mayor. Um this is a special workshop specific to municipal impact fees uh in regarding the extraordinary circumstances uh which we have uh verified through our raftellis study and the recommendations
for increases in our municipal uh service impact fees. Again, this pertains to impact fees that are assessed on new construction, one-time fees that pertain to police, fire, parks
and recreation, and libraries. Um Joe Williams with Rafelis Financial Consultants is with us, and I'll ask Joe to come forward and give you an overview of the the report. We did this uh last week, but for the sake of of
Commissioner Dancster, who uh I think viewed that online, we sent it to him, but was not able to be here in case he has any questions he has this evening. I'll have Joe go through it. Thank you. Good evening, mayor, commissioners. Um I know that most of you have seen
this two times already. And Joe, for the record, I've seen it, so you can be brief. You don't have to go through everything. Great. Great. Thank you. I have a really good reading ability, so I read this I read it through a couple times. Great to hear. Appreciate that. All right, so we'll hit the highlights
and, you know, leave open for any questions, feedback as we go. Um, but again, we've seen it multiple times. Second reading, I believe, is going to be this coming Monday. Monday the 23rd will be second reading at which time you'll vote on this. Right. Right. Okay.
So again, this is this is a municipal impact fee study for police, fire, parks, and libraries. These are existing fees that you currently charge. Um they they've, you know, technically been in place since 2006. I think there's been some indexing over time, but the last
study dates back to 2006. Um so we've updated the methodology. We're taking into consideration the current Florida statutes and legal requirements. Uh since 2018 2019 time frame, there's been several updates to
the specific Florida impact fee statute noted at the bottom 163.31 801 which have each really provided a little bit more stringent requirements on the procedures and approach that can be taken.
So basics um you know T Michael outlined that this is a one-time charge for new development or significant redevelopment that maybe changing land uses to something that's more intensive requires additional service from these city
departments. So we're not funding replacement of assets with impact fee funds. We're not correcting deficiencies in level of service and we're not funding salaries, operating maintenance costs. Um the highlight here is that we have a
study that shows our work. We're here talking about the work effort and we've used the most recent and local data available as required by Florida statutes. And our methodology is that really we're you know we worked with staff we looked at your capital plans we looked at
future development plans and basically have modeled out what is what investments are the city is the city going to be making over the next 5 to 10 years you know especially in the area of new fire stations in the areas where
growth is occurring to provide the levels of service that are desired and targeted by the community as well as parks. new parks, major upgrades to parks to accommodate additional people and provide the types of services that people want to engage with.
And then we take those costs and we divide through by the new development. And that's essentially how we calculate the impact fees. So for fire, the plan includes public safety complex four, five, and six. Um
these are new public safety complexes. They're mostly fire stations. There's a component allocated for each of these to have a little bit of police substation type facilities available. And for outfitting each of those stations, there
will be approximately $10 million of additional investment in fire trucks and ambulances. Um so fire impact fees you can see that there's on single family um the the large
increase there is 44%. Um it's about $240 per home. So multif family has a relatively smaller increase because right now multif family and single family are charged the same fee and through this study we're establishing a differential.
So you can see $600 versus about $800. Commissioners, you may recall we also did that um although it's a completely separate element, but when we looked at connection fees, we we also did a uh a smaller percentage on multif family.
Again, what's the size of that facility? What's the impact that that has overall? So that's why you see a lesser number there for multif family. Yeah. And just a little background on that, as part of that effort with staff and your attorney, we work through a process to
identify how single family and multif family is classified. So typically multif family is going to be if there's five units or more in a single building, they fall into a multif family category. And then the non-residential, right now you have a single fee for non-residential.
Um we've outlined here um seven or eight categories so you have a little bit more nuance in your fee schedule for those that have higher demands on the services. Um police we're touching on police very briefly. So again the public safety
complexes have an allocation um but there's really not a major need for additional police facilities. significant upgrade or expansion to police headquarters. So with that
existing building providing adequate space for the police department right now, it's resulting in a a fee reduction for the police category. Parks and recreation. Um this is an area where there there is significant investment happening and you can see
that the existing investments we've identified that are you know not renewal replacement type activities about $57 million and the major projects identified you know if you if you tally those up it's nearly $85 million of
additional investment that's going to be going into these various projects. Um there's, you know, some some new parks, some major upgrades, recreation center, um a lot of things that are going to be providing benefits across the community
and are are largely driven by new development. So, with those major investments, the fee is increasing from about $1,100 to $4,300 for new single family homes. And
for the multif family, $1,100 to $3,200. So, quadrupling for the really tripling or quadrant technically quadrupling, but increasing by factor of three for a single family
libraries. Um, again, this one there's really the existing library system that's in place is largely adequate with the Winterhaven Recreational Cultural Center facility. There is space that's been allocated for library activities.
So, we've accounted for that allocation in this fee calculation and the fee is a relatively slight increase at about $40. Um but starting with a low fee that does result in a 40% increase.
Um and really going into you know the extraordinary circumstances of all this you know the city has been growing at a really rapid pace the past five years especially there's been a lot of development putting a lot of pressure on your existing facilities.
um the scale of improvements, you know, as we talked about in the in the parks and then on the fire as well. An existing investment to date of about $57 million in your park facilities over the next 10
years, 80 plus million dollars identified. So again, it's very significant need to provide the facilities for growth and just upgrading um facilities as well. And that of course inflationary cost. So if you were
to do these same facilities 10 or 20 years ago, the cost would have been significantly less. Um the cost of doing acquiring land constructing those buildings is significantly more than it has been in the past. So all those all those things are contributing to the fee
calculations generally increasing outside of police. Um, and we think that, you know, adopting these fees is going to put the city in a good place for recovering your costs from new development to help offset the impacts that otherwise would be burdened by your
existing residents. So, a summary um, and we are including roads in the summary now. They're that fee is still under review. It's it's probably going to come to you a little bit later this summer. Um, we have a subconsultant working with us on on
doing that. And you can see that overall we're increasing from $2,400 at this time to $5,800. So more than doubling of the fees and comparing your municipal fees, the
same fees we just showed on that slide, police, fire, parks, library, and roads to comparable fees of other communities. Some some of these communities have more of an administrative or general government type fee as well. If they do, that's
included here. Um, so you can see that we're taking you from the bottom of the of this comparison group to about the middle kind of lower middle range on the municipal side. And then when we add the other recently
adopted utility connection fees to the mix, um you can see you're going from mid-range to upper range. Um but still very pretty close to where others are charging for new development.
and commissioners. Again, when we look at this particular chart, um we did a a significant adjustment to our utility water sewer connection fees in a in August of 2024. Uh a lot of that was tied back to
improvements that are needed associated with Pulk Regional Water Cooperative and the future of water. Uh again, putting that cost of growth back on the growth that's that's occurring in the area. Uh many of our counterparts are are also
looking at what their connection fees will be for water and sewers. They are also members of the Pulk Regional Water Cooperative. Um and so even though this chart depicts Winter Haven just behind Lake Alfred in that cost, um you can see
that uh in comparison to to Lakeland, it's it's slightly above where Lakeland is. um these other cities, Hannes City, Claremont, or I'm sorry, those are Claremont's not in Winter Haven, but Lake Wales, Auburnale, Dundee, I fully expect that we're going to see
additional increases in impact fees and connection fees if they have not already contemplated doing so. So, I think this is a snapshot in time, but I do expect that to uh change to varying degrees in
the in the coming months or year. And and I also if um I'm sorry I didn't mean to interrupt. We're good. Um the uh we we focus on this particular meeting on the extraordinary circumstances. And the reason we do that
is because the statute that Mr. Williams referenced requires the commission to consider those in two special workshop meetings. This being the second of those meetings. First one was on June 9th. And the reason that that's important is because the recommendation from the
consultant, Mr. Williams, Rafelis, and the city manager and myself is that the city commission adopt an ordinance that does not phase in these increases, but adopts them all at once. And they would become effective on October 1st of this year. and they would
also exceed uh at least in the parks and recreation area the 50% limitation that's in the statute. The statute has two limitations. It says that you uh may only implement
increases in impact fees in a four interval, four phases, so over a four-year period. And you may not increase them more than 50%. Well, we're doing both. We're suggesting that you increase them all at once. And we're suggesting that
you exceed, at least in the parks and wreck area, the 50% limitation. You can do that if you can demonstrate that there are extraordinary circumstances in the city that necessitate or support that. And the study that has been performed by Raf Telus is the empirical
data, the competent evidence that we would rely on if if we had to to demonstrate that at least amongst other things, our population increases which were are and were significant and the inflationary uh pressures that are and
continue to be potentially as well as within a subcategory of that your your supply chain and other kind of issues. um that just are are are real and are relevant. Um so those are at least two
issues that among perhaps others that and that go into the methodology and go into the suggestion of the recommendation by the consultant that we are focusing on at this particular meeting to support the recommendation to increase the fees.
We I also want to mention and I would make on the record a recommendation that we look at this more uh again perhaps in three years, two, three or four, you know, I wouldn't wait. In other words, uh and I think
Mayor Prom Yates made a very um cogent and very good observation at the June 9th meeting. You may have made it. I wasn't at the last meeting, but why are we going down on police when we know that maybe that may not be the, you
know, in the future we're binding? And our our response to that is we are doing that because that's what the study recommends now. But as we look at this in two or three or four years that it may be very well that we would come back with a recommendation to increase that
so that we're getting it you know re evaluated and reviewed within that 10y year window so that we don't miss the opportunity if there is one that's appropriate to have growth pay for itself. And because we had the previous
study and as Mr. Williams suggested was done in 2006, we've had some escalators, but we don't want to wait for that kind of time period. And I don't think I I think the statute is not going to allow us to do that, frankly, in order to stay current. We're going to have to look at
this a little more more frequently than we have done in the past, which I think is probably not a bad thing. And I would add to that, mayor and commissioners, the the way the statute is now. So in 2006 when the the fees were imple implemented, you could index those. So it's by the engineers
uh business record um annual CPI adjustment. Those could be adjusted. The the way the statute in in Florida law is written today, we cannot index these. So these would go into play. Uh they would remain in play for the next four years
at a minimum. As John had said, city attorney, we we would look at this again and uh likely in three years do another study to make sure that we are on target with where we need to be and if an adjustment needs to be made at that time, we'd bring that back for the commission's consideration. The timing
of this uh just to provide some clarity because the the police impact fee is recommended to go down. Uh that would take effect. this if this is favorably considered by uh at least four
of the five city commissioners Monday evening that would take effect for the permits pulled the next day. So because that's a decrease. The increased impact fees, parks and recreation, fire and
libraries, those require a 90day window before those go into play. So those would not take effect until on or about October 1st. And for to further what the city manager said and it's a good point. Got to have a supermajority to approve this in its
current form. So that means four um and the um any pending permits or if a building permit is issued or requested prior to October 1st, they would come in under the old rates. So if you have a
builder conceivably could apply for a number of different permits prior to October 1st and they would get with the benefit of the reduced police. Correct. Yeah. The reduced reduction as you can understand goes in immediately. Um and
any increases have to be 90 days notice. So pretty straightforward, but just wanted to uh illustrate that mainly focusing again on why the recommendation is to do it all at once and to exceed the 50%. If I could just ask a couple questions
for clarity on a couple items. Um can you go back to the single family versus multifamily uh comparison there? I think yeah, it's kind of throughout. They're so they're not aggregated on one
all together between the two. No, I did not show a Okay. Full mult. Well, I can still ask. So, I I think I understand the concept of single family versus multifamily because single family uh is more impactful to the system. when you
aggregate a thousand new single family homes spread amongst a large area is more impactful than a multifamily uh units being built you know that that are all in located in one area but when
it I I understand that when it comes to um you know I guess police and fire and and those thing and garbage and water and those sort of things but when it comes to to parks and recreation,
you still have the same number of people that are coming to the area whether they're in a multifamily housing development or a single family housing development. Can you help me understand the difference between those two? Yeah,
you we pull various census data, US census data tables and aggregate them together. So we can pull some that have number of units that are actually in the different types of dwellings, you know, five or more, six to 10, and then we can pull
population statistics as well. So, we aggregate those between how we classify single family and multif family. And people per household or per unit comes out to a 75% factor. So, typically there's,
you know, for easy numbers, there's three people in a multif family home and four people in a single family home. They're really lower than that, but that's a 75% ratio. So, we're relating the parking impact fee to people people demands.
Not sure I understand. Still, there's less people in a unit for multif family than single family on average. On average, because they're smaller size units. Okay. So, I Okay. Kind of. But I don't I still don't think that that really
you're the expert, but I just voice my opinion. I I still don't see how that jives with a park and recreation impact because a lot of it's going to be based upon affordability. And if a fourerson family
can't afford a single family house, then they're going to go into a multifamily unit where someone that is a two family household or twoerson household is going to move into a So, you know, again, I understand it from the concept of of of
garbage and water and sewer and all that, but I'm not sure that same equation is relevant to parks and recreation impact fee. just but I understand your point, Mayor Prom. I think if you and and again, Joe's the
expert on this, but when you look at certainly there are there are frequencies where you have a larger family size and a multif family and there's frequencies where you have a smaller family size and a single family. But on average, when you when you factor
that out over 15, 2,000, 3,000 units, you'll find that the number of residents occupying the quantity of multif family, the com the total population within that compared to single family is how they get to the it's about 75% of what on
average you're going to see. Okay. Um, I'll also say that from a uh and this is this is from a a boots on the ground perspective. Again, you're using the same concept of 75%
of the of the population size, the occupancy. Um, you mentioned that from a a water sewer side that you know that makes a lot of sense. It also does so on a police side and on a fire side because it's concentrated as well, right?
Yeah. Okay. Uh, so I'm just going to rest on you're the expert, so that's we've got to make our decision based upon, you know, what what's presented. Um, and just for to get on the record, just
to be clear, this does everything that you've done and studied does meet the requirements of the state standards of what they can consider an extraordinary circumstance measure test. This this meets all those requirements.
From our understanding of extraordinary circumstances, which for the record is undefined, but based on doing this process and many other local governments and working with local attorneys, we believe that we're meeting the requirements for extraordinary circumstances for the city of Winter
Haven. And and let me just also put a little fine to fine point on that. Mayor Prom, what I think Mr. Williams is also saying is that that has not to my knowledge the extraordinary circumstances has not been judicially
determined yet or interpreted. Um nor has the Florida Attorney General to my knowledge weighed in on opining as to what that may or may not which I doubt they will. Um if if we're going to see a definition of that, it's either going to come from the legislature, which hasn't been forthcoming yet, or it's going to
be based on case law, decisional case law, that a court applying the law would come up with a a a determination or holding. So, we're basing it on what we understand and what the experts are telling us are the considerations for extraordinary circumstances. These have
been used in other jurisdictions. Um and we think that that these are supportable. Um and we that's certainly the the evidence that we would use if challenged to determine that. There is unfortunately however no litmus test yet like there is on other aspects of impact
fees the dual rational nexus test and some of the other statute embedded things that that issue has been largely it's sort of new. Yeah. So, just real quick, um the any conversations that I've had with
citizens from the June 9th meeting to today, it no one has said you shouldn't do this. If if they're against it, it I've found that it's from a lack of understanding of what an impact fee is and when it's charged. And so, I've
tried to educate in those conversations along the way. So, no, I I have not received any feedback from hey, no, don't don't do this. Um, I think it's something that we probably like we've discussed a little bit, but
yeah, probably wish we could have done this in 2020 or 2021, but we are where we are today. And, you know, we can it's hard to fix the wrong to a right, but we can get it right going forward hopefully. And that's what we're doing here. Unfortunately, as I've previously
stated, I will not be at the meeting on Monday night. So, uh, that had a vacation that's been planned for two years, long before this study came out, and we we wanted to implement this. So, I apologize for for not being here on Monday, but for what it's worth, I I I
support this and and it's uh something that's needed needed. So, thank you, Mayor Prom. Um, if I could just add one point to to the dialogue that's happened so far. I also want to remind the commission when you look at impact fees,
police and fire impact fees address new development in all of our zoning. So when you're talking about commercial, industrial, and residential, they all have an impact on police and fire. Parks and recreation libraries
only pertain to residential. So we don't, you know, if there's a new uh industrial project going into the ILC, there's not an impact to the parks and recreation, there's not an impact of library. So they're not assessed that. All right. So I got a couple mine. So
just a couple things. Um, and I'm pretty up to speed with this because I was watching you guys when I was in California. Um, clearly this is a big deal, Joe, because this is the third presentation. You can probably do it one more time. So, we must obviously think this is a big deal to raise this this
much. Okay. And I'm always one to hate raising fees. I don't really like raising fees, but particularly when the city's flush right now, it seems like we have money, but I understand that this is a necessary thing to grow, pay for growth. It's a it's a good way to look
at it. Um, could you give me Brian already touched on this, what kind of what kind of public input or what kind of public outcry are we getting? Are we getting any? cuz I haven't gotten any. We um we did I did uh three
television interviews last week. It's run in local print media. Um, I've not, you know, the people that I've spoken with, much like what Mayor Prom Yates expressed is, uh, people that are
already here and and want to make sure that those that are yet to come are shouldering their proportionate share of new investment that comes and is needed because of them coming here versus that being placed upon uh, the backs of the
current taxpayer. Um the the media interviews uh that we participated in last week also went into the community and and I can only speak for what was shared from those individuals that were interviewed and
the uh the response again was favorable towards making growth pay for growth. Okay, switching gears to the roads budget. I didn't even realize we had a road impact fees. Where where is that money going and what are we using? Can you give me some example what we're
using that money for? Certainly. So, uh, transportation impact fees apply to those are another one that apply to all types of development. Um, uh, and they are, uh, that would go towards the development of new roads and and
improve. Anytime you're using an impact fee, those dollars are set aside. They are they are specifically accounted for in an impact fee fund. They can only be used for investments into projects that
expand your service capabilities. The best examples I can give you on roads at this time would be the unfunded project of Willoughbrook Road. That is the road connection between State Road 544 and Lucern Park and uh uh
MLK Boulevard, Buckeye Loop area road area. Um the cost associated with logistics parkway that's a road that we are expanding to accommodate growth that is specifically
growth within the ILC. Um any roads that would be widened that are local roads. Um those are probably the best examples I can give you of projects we have on the books right now. MJ the cost for Willoughbrook Road is do we have an
estimate on that? Yeah, I believe it was um I believe we estimated 10 million in the uh in the grant applications that we submitted to the state and federal level. Well, what my thought is and my recommendation is is whenever we're going to do something like this, I think we need to show
something. I'm talking about low hanging fruit and I've got a couple of ideas, but um you know, particularly when it comes to roads, you know, Sage Road is something that's really that's another one. Yes, sir. But if we put that out there and say this is going to pay for Sage Road within the next three years or
whatever it is, that's something we can point to. In the same way with parks and recreation, everybody loves parks and recreation. The TV shows helped a lot. Everybody loves Julie. Everybody loves parks and recreation. Um, but we need to get like a pickle ball court, build four more courts over here right out of the
shoot or build another splash pad or whatever's on that list. You had a whole list of things. We need to get some lowhanging fruit and point to it quickly that this is what this is paying for the idea. You know, Sage Road, everybody wants that. Everybody
wants more pickle ball courts. Everybody wants another splash pad. Whatever it is, let's come up with some lowhanging fruit and do it quickly and say this is what it's paying for because people everybody loves parks and recreation. I mean, I like clean water, but I I do like tennis courts, too. You know what I
mean? So, I think you're spot on, Commissioner Dancer. And I think that when we look in southeast Winter Haven and the need to acquire land for parks for where we've had, you know, probably close to a thousand, if not 2,000 new homes developed, um, you know, south of
Thompson Nursery Road between Villimar and and all the projects that are down 653. Those are things that we're exploring right now. Where can we do that? We have some thoughts. Um, and that's exactly what these dollars help us accomplish. See, that's that's big ticket stuff.
Let's get some little stuff that we can point to and you know that says this is what this is money is going for. For those people that care, I'm not so sure a lot of people really care other than certain developers, but maybe they do. I I just think it's like anytime we raise fees or we do something like this, I
want to be able to point to something very quickly and say this is what's paying for it. And Sage Road, I think you're you're spot on. That's one that we've got on the books. Um, you have an item on your city commission agenda for Monday night that speaks to some of our uh early efforts on the design concepts
and exploration into where we could do pickle ball facilities. You know, those are the types of things that these dollars go to. Well, we can sit around and study stuff to death. We we but we can do something faster. That's what I'm trying to get to. I don't want to have to have No offense to you, Joe. you you
did a great study, but we can do studies and studies and studies, but we know we need a new more picker ball court. So, let's just go build them. You know what I mean? It's we don't need to do another six-month study. Let's go do it. And we know we got to get Sage Road done. We've got the right away. Let's just figure
out how to go do it. Let's don't have another study. Let's just go do it. So, I just all I'm trying to do is get something out of the shoot quick and then we can study parks from, you know, a big $50 million park in Southeast Winter Haven down the road. That's my
thought. And um the last thing I'm and again I'm inclined to support this like Commissioner Yates just said, I don't like being from the bottom of the list down to the top of the list. We're third from the top. And I hear what you said that a lot of people are probably right
behind this, but they're going to do studies, you know, and that's that's uh is that everything? That's not all of them. That's that's not all in uh because we were like third from the top. Oh, there's the blue's on
the bottom. Yeah. Yeah. This is with your your utility connection fees, but we're number two in the whole P county. St. Cloud is, you know, not P County. Oh, CO is not. Yeah. What I'll offer is, you know, as we looked at it with the
utility study, there's the balance between low monthly rates, trying to get as much as possible from new development to help offset the pressure on monthly rates. Um, we don't have the monthly rate comparison in here because it's not a delay rate study, but you are
relatively very low on that monthly cost to your existing residents for water and sewer compared to a lot of others in the county. Right. But that's not that you're just throwing that in there for that's for existing residents. These are for Okay. developers. That's it. I mean,
it's probably necessary and you know, it's it's just never fun to do this kind of thing, but I know it's important. So, that's all I got, Mayor. I'm done. Anyone else? All right. Motion to adjoin
move. We stand join. We're going to take a five minute break and we'll come back at uh 611. I'd like to call to order this agenda review at 6:11. Can I get a roll call, please?
Commissioner Dolison, who is not present. Commissioner Mercer, here. Commissioner Dansler here, Mayor Prom Yates here, and Mayor Bergong here. All right. We will have our invocation and pledge of allegiance presentations
that will be done uh on Monday. We won't don't have any developments of note. the minutes comments from the audience and then audences uh second reading
since we've heard these audiences uh before twice so far. Can you be can you uh give us a a recap quick version
manager? Certainly. Um uh on the ordinance 02515 and 02516 this is uh signing uh neighborhood suburban future land use and multif family low residential R3 zoning. These are four
parcels 93.4 plus or minus acres uh depicted on your map. This is off of Old Barto Lake Wills Road uh down at the southernmost end of County Road 653. You voted on April 28th to send these to the Florida Department of Commerce and other state agencies for review. We received
comments back from Florida Commerce on uh March on May 28th uh suggesting they had no uh no objections or changes. Um and it's the it's the same item as as you had heard before. There's been no
changes otherwise. Um the overall development is um trying to find 362 single family residential units. So this is your your land use and
zoning. Okay. 24 and 25. Uh item uh 02524 is the annexation of the property the city acquired um immediately adjacent to wastewater treatment plant 3 is depicted
on your map. This is off of Fourth Street East uh part of the Wanita community. Um we acquired this property in January. Uh it's for intended for the future uh expansion of the water resource facility there at wastewater
treatment plant 3. And uh this is um annexing this into the city of Winterhaven. Correct. And then 25 is um the what we just went over with respect to updating adjusting
the city's municipal impact fees. Right. All right. Consent agenda. Mr. Mayor, um I'm going to ask staff to present on these uh this evening in very brief uh content. So, uh, Mr. Van, uh,
Van Drew is here with it in place of hipwin this evening. He'll, uh, give you a quick update on the purchase of the Upguard Vanguard vendor system. All right. Good evening, mayor and city commissioners. This item is a part of our ongoing effort to ensure cyber security. The National Institute of
Standards and Technology, NIST, has established a framework for cyber security that meets the industry standards. The city has adopted this framework and one of the recommendations included is to develop a strategy for evaluating risk associated with current technology vendors and evaluating future
vendors. To achieve this, we are proposing to work with a company called UpGuard, which is a thirdparty risk management platform that provides a variety of tools for reducing potential risk associated with outsourcing. These include cyber security breaches, operational risk, legal, regulatory, and
compliance risk. As an example, the platform will perform real-time monitoring of software like Granicus to ensure that all proper proper proper security measures on their end are in place. We are currently utilizing more than 40 different softwares citywide and utilizing the service will help us
ensure that all those tools are meeting our cyber security standards. Uh this item is budgeted for fiscal year uh 2025. The cost of work is $15,199 annually. We're looking to enter a three-year agreement totaling $45,597.
Staff recommends the city commission approve the purchase of Upguard, the thirdparty risk management software platform subscription for four $45,597 for a three-year term and authorize the city manager or his designate to execute all documents and take all their
necessary actions related to the purchase appro approved herein. Again, part of our cyber security. Yes. May I got one question on that? Go ahead. Um, is this company or this software is it been vetted and is it
approved by the National League of Cities? Uh, I can look in that part and get you an answer. Okay. Yeah, they've got a whole list of vendors and things that we should be doing. Uh, and the only reason I know that is because I go to their national conference every year and this is a big deal for them. They've
got some really good uh criteria that you should make sure that you're checking these boxes for for that. So, yes, sir. I'll get you answer on that one. Okay. I have a question. Go ahead. Could you give us one example of what some of the
risk may be um in the software? Yeah. So, when we use thirdparty vendors, they it gives them a security score and their security posture. So we can evaluate and say hey you know this vendor that we're working with is a C minus compared to we're looking for a a A minus A+. Um so
they do a lot of metrics and they do actually do real-time monitoring to determine those different metrics of how secure that vendor is. So I I'm sure you're aware of this um one of the security vendors that had that airline breach where it caused a huge disruption on that. um this is going to help us
evaluate the vendors that we have and make sure that those things don't happen and don't impact operations here at the city. Well, there's certainly no more important item I think in any municipality or certainly in my field
the financial industry than cyber security. So, I mean it is what it is and we've got to stay ahead of the guys that um are trying to break into the systems. I've got one question that's kind of in that this thing and it doesn't have to be answered tonight, but
it's really an ask that maybe we could I'd love to have a presentation at some point, but you know, we've got we've got the water department, we've got parks and wreck, we've got uh police, we've got fire, we've got garbage, we've got
all these different entities under our umbrella as a municipality. And I just I don't know the exa answer to this, but I'm curious. Does everyone have their own independent software system that they're working out
of? And do those systems talk to one another so that it makes it more streamlined for if a request is made, for example, a public's record request, do you have to go to this system and that system and that system? you know, I
don't need an answer tonight, but it's just something that I've kind of been contemplating as of late, like how how efficient are we with our operating systems within our departments? So, I let me give you a quick answer to that while while we're on the topic. So, when
we when we acquire software, integration is is a key piece. So, we have an ERP, an enterprise resource platform, which is New World or Tyler Technologies. You may have heard a talk about that. That's what controls all of our financials. Also is a huge component within our um
our human resources uh management. When we buy a software platform that does some it needs to talk to that it has to integrate. There has to be an interface with that. So we use uh UKG as part of our timekeeping software. There has to
be an interface uh between UKG and New World. Um, we're working with a new budgeting software program right now called Open Gov. Again, it has to interface. It has to integrate. They have to be able to communicate. That is a key component in pretty much
anything we're doing that is financial, that is dealing with human resources. There are some very specific platforms that are um you know going to be housed just within one operation um that don't necessarily need to talk
to the other platforms. They're they're independent in what they're storing. Um but anytime that we're we're doing something that has to interface between departments that integration is a key component and that's vetted out. Um, fortunately, a lot of the the the major
software platforms we use, we're able to accomplish that relatively easily because they're doing this in so many different cities and organizations that they've already built in that integration model. So, in terms of records requests, you know, we use just
FOYA is our platform in which we we sub, you know, records requests come in. Just FOYA doesn't talk to those systems. It gets the information out to our directors and to our staff and then they pull the information. Um it depends on what someone's asking for. You know,
police records aren't interfacing with new world records. Those are housed specifically within police. So there is some some decentralization where it's very specific and that that as I'm just point out is very much by design but where we where we have an opportunity to
interface those together that's a that is a just a fundamental approach to software management and software acquisition and and really if you were to study you there's plenty of case studies out there on federal platforms,
state platforms, local platforms that have failed because they didn't contemplate can this talk to the other systems that it needs to talk to. That's critical for us. Okay, cool. Yeah, and this product will just add one note. It will help us evaluate future vendors.
So, it gives us that ability to look, you know, forward and say, hey, who are we working with and making sure that their security postures aligns with what we're looking for as well. Thanks. Thanks. Thank you, uh, Mr. uh, mayor and commissioner. Uh, item 10 B.
Uh Andy Palmer and Julie Adams will present this. This is pertaining to our RFQ 2515 which is design build services for improvements at the Diamond Plex softball complex as well as our work uh towards a pickle ball complex.
Good evening uh mayor commissioners. It's uh good evening. RFQ215 Diamond Plex renovation and pickle ball design was uh issued on February 10th and we had three firms submit on that. Uh Diamond Plex is actually almost 30 years old. It's the home of the Pulk
State College uh women's softball team and we have league play there almost every weekend with Rebel spring games and uh we have some great uh league play during the week as well. Um with that we also we paired our pickle ball of site evaluation and design with that as it's
a very like uh discipline. Uh, Whitehead Construction ranked number one out of three firms submitted and uh, the team has extensive experience in sports fields and courts and sports courts in building in central Florida and in Winter Haven. Uh, currently, just to recap, the city has $1 million budgeted
towards the Diamond Plex uh, project in this fiscal year and phase one construction with phase two requested uh, next fiscal year. On the pickle ball side, the city currently has $100,000 budgeted towards a site selection process and uh subsequent design. Uh
overall, the next this is this action is actually for for the rankings. Uh the diamond plex component would contemplate uh a design and a needs assessment and list and a phase one construction would be anticipated with our next action
which would include our uh typical boilerplate design build contract. Uh that needs list includes kind of on a high level items to contemplate. New field lighting, new fencing, uh complete field renovations with turf, irrigation, and clay, potential building
renovations, drainage improvement, fan area, and entry improvements. And that needs that needs list would be uh contemplated and designed uh based on uh really and kind of that overall needs assessment. Phase two construction would
commence with uh based on additional approval and uh fund as be funding becomes available on the pickle ball end. A scope would be anticipated to include a site selection process and evaluation and uh subsequent design. Um
with that some potential options for phasing may be explored and uh additional steps on that portion of the project would be based on a final location design and uh further um further actions on that. So staff
recommends that the city commission approve the award of RFQ2515 and authorize the city manager to negotiate design build contract for these items which would be brought back uh for your approval. So, mayor and commissioners, this is again go back to our prior conversation on impact fees. We look at
Diamond Plex. This is about taking a 30-year-old heavily utilized facility in making the repair and maintenance improvements to that. So, fencing, lighting, you know, addressing areas through that have been experienced wear and tear over that 30-year window. I
can't use impact fees for that. I'm not expanding services. I'm not creating more fields. It's just that's normal wear and tear. And we have, as Andy said, money budgeted this year to begin that process. And then we've also um included in our budget request for
fiscal year 26 a second uh allocation towards that effort. Now, on the D on the pickle ball aspect, and we've had some preliminary conversations, uh Commissioner Dancler and I engaged in some discussions uh several months ago with um Pulk State College. Is there an
opportunity for us to build actual courts there? Um, we're we we need to vet that out further with them. They've had some some other developments happen at the college that may impact that. But wherever those pickle ball courts are to be located, those are new facilities.
Those are are additional amenities that are not available to residents today, those can be uh funded through impact fees. And this again as Andy said, this is just to award the agreement or the contract to uh Whitehead and their
design build team and then we'll negotiate the design build services and bring that back for official action. Question. All right. Thank you. Item 10 C. Uh this is a just a standard item. This is
pertaining to uh my attendance at the Winter Haven Chamber of Commerce Board of Directors Strategic Planning Retreat that will take place in July. Uh item 10D, I'm going to ask uh Eric to present this. The commission uh is familiar with the Grand Central from the
the CRA board meeting, but um Eric, if you could go over this for uh the benefit of all. Sure. Mary, commissioners, this is the developers agreement that memorializes the development incentive package for the Grand Central uh cooperative project at the corner of uh Third and Central right
here in the heart of downtown. Um it is a TIFF rebate, 60% rebate for 20 years. It's a building preservation reimbursement grant, which is five equal payments of $400,000 based on performance metrics by the developer over a period of five years and a water
and sewer connection fee. um reimbursement. Um again, you saw this as the CRA board. It is approximately a $20 million project to re rehab four buildings in the uh heart of our downtown. And uh staff's recommendation is to approve the
developers agreement with Grand Central. All right. Just to reiterate on that that that preservation allocation that we're or payment that we would do um that is that is contingent upon performance and attainment or achievement of very specific metrics uh
that are outlined in the developers agreement. Um and it is a reimbursement. It is not just an outright payment. There has to be work that's completed of a certain value uh in line with what the developers agreement outlines. So sorry.
Go ahead. I'm sorry. So, so just so, so building on kind of the conversation that happened in the CRV. So, it's it's going to fall on you to make the make that call. If they come to you with we've spent, you know, half a million
dollars or a million dollars or whatever it is on plans and specs and and steps there to move forward, but actually haven't hardened the building. I'm taking that to be that's not something that you would improve to to disperse the funds at that point. Eric, can you
elaborate on exactly what that first trunch is tied to? Sure. So, the language in the in the agreement, the payment number one is contingent upon a half a million dollars paid for construction expenses related to phase 1 A and phase 1 B. That's not the development of plans or soft costs. Um
phase 1 A and 1B are the exterior rehab of those four buildings. And so, um, there's additional language in there, um, indicating that this, as you pointed out, the city manager, um, has the authority to approve the the project and
the progress of the project, um, and their material compliance with the terms of this agreement. And so, to your point, if they've only spent money on mobilization and soft cost plan development, um, I think the agreement speaks to that the city manager would
have the authority to say no. I just didn't want to have any different interpretation at the 11th hour or something like that. So, I just wanted to be be clear. So, thank you. Two questions. The parking lot over there, Harland Red, what's going on with the parking lot? We retain ownership of
that. That was part of the Onyx deal um that was uh terminated in December of 2023. We retain ownership and it will stay a public parking lot. Why is it red? It's just to to note the location. Okay. Has nothing to do with all this.
Has nothing to do with the project. The second question, um, do we have we limited T on how much he can approve? Can he approve 100 million, 10 million? How much? $500,000 is or $400,000 is the uh the reimburseable amount for the
preservation portion of this. And that is over a period of five years. And so it's $400,000 per year within that. Now, I don't expect this to take five years to be completed, but it's going to take them five years to get the reimbursement
on that. So, it's by December 31st, I think it is, in this year is the soonest that they could get their first payment. December 15th. December 15th. Yes, sir. $400,000 a year for five years. For five years, 2 million. And and also an additional metric in there is they they will not be eligible
to receive payments three, four, or five until they completely finish the exterior rehab of all four buildings. So if something happens and they're delayed and they don't complete the complete rehabilitation of all four buildings,
they are not eligible to receive the final three payments. And T, you're comfortable doing this and you're you rather you'd rather us not approve this much expenditure? No, I think um when we looked at this, you know, this is a a major this is a half a block of downtown
Winter Haven that has sat vacant um despite the efforts of of many to try and rehab and and revitalize these spaces and it's, you know, financially has not been able to work. I think it has a negative impact on downtown. It's a certainly an issue of blight. um it it
it lacks economic synergy to support everything else around it. Um and when I look at this, you know, if if these buildings are going to be rehabbed and made productive, the city's going to have to have some involvement in it. Well, I I got no problem with that and
you're right. I mean, we don't want another Lake Wales where they have that building that's been sitting there forever. We got to get this under. But I'm just talking about the chain of command when you're spending that much money. Yeah. Yeah, I think there's no commission involvement. Well, and that's, you know, certainly um is I'm is
if it's at the pleasure of the commission as we're getting ready to make those reimbursements, that can be a a report back to the commission at the time that they make their request and and provide the documentation. Um, you know, I'm fine with it either way, but I
I feel confident that between our building division, our CRA staff, Eric and and Cedric, we can effectively as a team evaluate the work that has been done in consideration of what is outlined within the developers agreement
um and and appropriate that that some reason I just thought I thought your limit was 250 before you had to come to the back to the commission. Well, it it's it's 50,000 before I come back to the commission unless it's detailed in the budget. Otherwise, that's per our procurement manual. Um, but this is if
the commission authorizes it to move forward in this fashion, then certainly that gives me the authority to do that because that's an action you're taking. Uh, if you would prefer that to be a a city commission authorization and I bring it back to you, I'm happy to do that just the same.
I don't know if it'd come up the works or not, but I feel like for your protection, for our protection, for the taxpayers's protection, we should have a hand in it somehow. Um, I'm fine with that. I'm just thinking out loud. That's all I'm I'm just trying to think this through because
And I don't, you know, I don't think that that changes the developer agreement in any way. I think that's simply a a a protocol that if you want to put that in play that if I'm when those requests come in that before they are authorized it is brought forward to the city commission. I know it'd be simpler for us not to do that but I
think I feel like we should. You meet every two weeks so it's going to help you. It give you an extra layer of protection if something hits the fan. You know what I mean? Or excuse me if something goes wrong. I didn't mean to say that. I apologize
for anybody in the listening audience. So, I mean, if that's if that's the view of the commission, we can we can certainly that's just me. I don't care. I mean, yeah, but it's not in the agreement. The agreement is the commission's action to allow the delegation of that authority
to you. That's that's what you approved as CRA anyway. So, we'd have to take it back to the CRA. I I I get what Yeah. Commissioner Dancler is saying and I I mean but city manager is willing to take this on. I I think he's probably going
to give us an update as well as the main CRA board. You know, either it's a week before it's dispersed or the week after it's dispersed or whatever. You know, we'll and we'll visually see the progress that's happening. It'll be communicated. I can assure you that I if
it's going to gum up the works, then let's keep the progress moving forward. and city manager's willing to take it on. So, if it gives you any any comfort, you know, from a responsibility standpoint, I can tell you that we approve contracts to build $23 million
recreation centers, right? And when those payment requests come in and they're reviewed by the staff that are overseeing the project, they're by our engineering team, ultimately I'm the person signing off on
those is that payments's going on out and those can range anywhere from, you know, $100,000 to a million dollars in a single payment. But it's based upon a thorough review of the schedule of values and the work that's been done.
No, I I I don't doubt the project. Let's get it done. Let's get this Let's We got to get that corner fixed. So, y we got to All right. Thank you. Um Thank you. Item 10E is uh transfer of MLAN Road. This is
again down where the the prior item we've discussed for the Cassie development uh is just to the north of MLAN Road. This is a partially improved county rightway uh that runs from Old Barto Lake Wills Road north and dead ends into the the property that we had
just discussed for second reading. Um the remaining unimproved portion of the road will be improved when that property is developed. And with all of the property surrounding this being within the city limits of Winter Haven, it's appropriate to transfer that ownership
and maintenance from the county to the city. All right. Senate Bill 2C. Okay. So, this is item 10F. Vance, I'm going to ask Chief Monroe. um Chief Lance Monroe
for those that were at Junth to come forward and and talk about this. I would I just want to say to to kind of introduce this this goes back to the 2025 special session of the Florida legislature that occurred before the
opening of the regular session. As you know, immigration was a key topic uh the only topic discussed during that and it it resulted in the creation or the the passage of Senate Bill 2C and this is um
our requirement in compliance with that. So, Chief Monroe. Yes, sir. This uh task force agreement will allow us the ability to question individuals about their immigration status, but we're not talking about doing roundups. That's not what this is about. This is uh being in
line with the statute that just uh been enacted. Also, we can serve and execute warrants. Essentially, this is going to give us the ability to transport these individuals once we make contact with them to either Orlando or Tampa. That's
essentially what this is. Um along with working with ICE, uh they're going to provide us the training. U we're going to train every member within the agency. Um so that at any time a member can transport um how it's a little different
here in Pulk because we actually have an ICE member down there at the Pulk County Jail that's housed with the the sheriff. You know the sheriff is the chairperson of that committee and this stuff is changing daily. It's changing daily. But currently this
with this task force it's not um cart blanch for us turn us into many ICE agents. That's not what we're going to do. Uh, we're not going to be stopping people just to check their immigration status. That's not that's not what we're here to do. Um, we're not going to be doing traffic stops just to ascertain a
person's immigration status. During the regular course of business with probable cause, we stop a vehicle, we may ask them some questions. And in the bookend process, we will be asking questions. That's just part of it to ascertain their status. So when we
start, this is some processes and stuff that we're going to have to change within the police department, but these processes are going to be uniform across the board. So when we ask the question, start asking these questions, we're going to be asking them to all everyone that we stop, not just uh these the
people that are suspected to be immigrants. But this particular agreement just specifically gives us the authority to question in certain times under the authority of ICE. We cannot execute federal warrants.
So if we stop someone, this this has been going on ever since I've been in law for over 29 years. We've been doing this. Now everything is just being formalized. So mayor and commissioners, let me let me expand a little bit on this. um with
the the passage of the Senate bill, what it what it allows us to do or what it requires us to do, I should say, not allows but requires us to do is no really no different than if we stopped an individual and we we were we're
checking their their history and we find that there's a federal warrant out for an individual, a DEA warrant, a homeland security warrant, warrant. We're required to report that that hey, we have Brad Dancler and he's got a a
warrant on him and we work with those agencies as we have for as long back as as they've been in existence to let them know we have Brad Dancer and and you have a warrant out for him. In this
case, um, ICE being the key point here. If we, uh, if we arrest somebody, if we encounter somebody and through our normal course of action identify that there's a warrant for them, uh, if we arrest somebody and we identify that
they do not have legal status, we are required to report that back to ICE. Uh, we are not going to be out um, pulling people from the streets. uh this is just a a a new protocol within our en
engagement and encountering of people as we are carrying out our responsibilities. Um we'll notify the appropriate personnel with the sheriff's office or with the Tampa office. Um we may end up having to transport somebody if there is
a an immigration warrant out for somebody. um we may end up having to transport them to uh to that uh facility. Uh but it is simply acting as an extension and folding that into our normal course of business. Um one of the
things that Chief Monroe shared with me in developing this is a memorandum of understanding actually between the city uh the Winter Haven Police Department and ICE uh is how this is set up. This is the same memorandum of understanding
that is in place with other local law enforcement jurisdictions to include the sheriff's office. Um, when we stop somebody, you know, they they have to provide identification, meaning their driver's license or some type of valid
Florida ID or otherwise. Um, and the question being asked of where what is your your location of birth, where were you born? um you know there's not a you have to produce paperwork to show that if we stop you and you have a Florida
driver's license in order to get that driver's license you had to have some legal standing in order to get that. So if regardless of of um any demographic uh uh descriptor every person will be
asked the same questions in the in the process going forward. So it I will say that the the downside of not engaging in the memorandum of of understanding would be the likelihood of having the any
federal funds or state funds withheld from the city of Winter Haven. So So is participate the right wording in the description here or would it be better read to to meet the standards required? No, it it's
Yeah, I mean we're not it's not so we can join. It's we're doing what's required by us to I would concur with that statement, sir. So, I never thought we'd end up voting on something like this, but here we are. So,
my question, so I get pulled over. I'm a middle-aged white guy. I'm middle-aged. So, are you going to ask me my status? Everybody gets asked the same question as as if somebody else gets pulled over. I don't I don't I don't care how old you
are or how young you are. You're going to get asked that same question. Okay? So, doesn't matter. There's no distinguish between one person from the next. I can't Let's Let's be realistic. I I I can't sit up here and say, "Okay, you're an immigrant. You can be Russian. You can be Yugoslavian. You can be
Chinese. You could be Korean. I don't know." Okay. All right. So, everybody be treated the same. Yes, sir. And if we don't do this and we we risk losing federal and state funding, that's what this is kind of what it's
coming down to. I think that's why this is coming up, right? Because we're we've got funding on on the line. And okay, I don't Yeah, I I I don't know how to to give comfort to this other than to say,
you know, it is simply assisting the federal government at the direction of the state government in carrying out that law enforcement mission. It's tied specifically to immigration,
but it's really no different than if it was DEA or the FBI or Homeland Security or anything else. It's just in this case, it's very specific to immigration, right? Well, there's going to be some funny
responses. Y'all need to record them because you you pull me over and ask my immigration status. I'm a frustrated comedian already. I'm going to have fun with that. I I probably would, too. But one thing you got to remember here uh after 9/11, President Bush did the same thing before. This is not the first time
we entered this task force uh model because it was done because after finding out that we had several terrorists that uh trained here in the state of Florida, they allowed um local law enforcement officers certain powers with ICE. So this is not nothing new.
This is nothing new. Okay. But it's preserving funding. That's why we're dealing with it. I know. Okay. All right. Okay. Item 10G. Um, this is an extension of our our lap
agreement. Um, I'm sorry, our D agreement. And Gary, you want to present this, please, sir? Good evening, mayor, commissioners. Uh this is an agreement with uh Florida Department of Environmental
Protection. Uh we've had this uh grant for some time. It's associated with extending reclaimed water uh basically from the filar development up 653 to Eloise Loop Thompson Nursery
Road and extended on down towards new development which I believe previously was called uh Ashton Preserve and because of the delay of that development this project uh was delayed. So this basically is an extension of that agreement so that we can continue this
work and u recently received bids on this project. So we're asking for or recommending approval for this time extension for this grant so we can continue on with the project. All right. I'd be happy to answer any questions.
Thank you. Gary, you want to take the next three? Sure. So this next one 10H uh this is replacement of a emergency bypass list station for plant two. Uh this uh the
existing emergency bypass station is basically just wore out. There's not much left to it. And coming into hurricane season, we felt like this was an appropriate item to bring forward. Uh so we're basically asking for
replacement of this. The cost of the replacement generator is basically $80,300 and we're asking for city commission approval to replace this emergency by bypass pump. Any questions?
All right. All right. Next item. Um 10, excuse me, 10 I. uh this is uh grit removal and basically grit and debris removal at plant three from one of the
tanks here and it's called the annox tank. Um what is occurs over time as we receive flow into the plant there is suspended material in the flow itself and that material will settle out when
velocities uh decrease and over time they settle into the bottom of the basin. So uh earlier this year we had we uh engaged with um I forget the name of the company
set. Thank you David. Uh Cedavision and they basically they they did sonar on our tank and they were able to identify uh where the sediments had deposited in the tank. So this agreement is to uh
basically use that information and a a piggyback agreement to remove those materials that have deposited in the tanks at plant plant 3. The total cost of this work is roughly $147,000.
And this this work will improve the efficiency of our treatment plant uh while we continue on towards uh building new facilities. So this is timely in its nature and we're asking the city commission to approve this item. All right, questions. More capacity in your
tank too on it. It it will improve. Yeah, it will give us more capacity in our tanks and uh it's it's timely considering the work that we're headed towards uh this coming year. Any other questions? J.
Uh, next item 10J. Uh, this is Lake Elbert Drive, uh, Northeast Emergency Sewer Repair. So, it's part of the work that's, uh, been ongoing with the Lake Elbert project with the, you know, the replacement of existing infrastructure
out there. Um, a depression was uh recognized uh near the the entrance of Lake Elbert Drive and um Dundy Road and it's shown right here on this map. Basically, what has
occurred, this is old gravity sewer main in this area and there's a failure in the area. So, we're proposing to line the section that has failed and to uh make this repair. The total cost of the
repair is uh roughly $54,000. Uh we have sufficient funds budgeted in FY25. So, we need to make this repair and finish up that Lake Elbert project and we're asking for city commission
approval. How long will that solution last? So that solution of lining the pipe is probably a 15 to 20 year solution. And have we already put down the new road in that area? So they are working on that
right now. They um they have done and Andy can correct me if I'm wrong. I think we just drove it today. All the inside lane around the lake is done. They were uh milling and paving the
outside lane of that road today. Um probably finish up into the week perhaps with that, Andy. Um that'll get the road done and then they'll have to do they still have some trail work to do. Uh they're going to have to replace some of what they did do. They're going to have
to undo it and and and redo it because of the massive rainfall that we had over the past couple weeks. some of those areas got damaged with as a result of that. Um, and that's just because they, you know, if it's, if the pavement's not down, you lose lime rock and it just
becomes a mess. If it's, so in 15 years, do you reline it again or do you have to come up with a tear up the road? You know, 15 years, we'll we'll of course TV that section of line again. And you'll still be here, right, Gary? Um, yeah, I
I'll still be here. Mayor will inevitable. I hope. Yeah, I hope we all will. That I'm above ground at least. But you see what I'm get? You see where I'm getting? Like I see where you're at.
Now, we will we will evaluate the pipe again in the future and make that decision at that time whether it's beneficial to try to mend the pipe again or to go in and replace it. Given that the paving activities that are underway currently, we felt like this was the
proper solution instead of tearing up a roadway to to completely replace the pipe. And it's just it is a a relatively small section. Okay. Thank you, Gary. Thank you. All right. Uh resolutions this evening. Um
for Monday night's consideration, we do have the acceptance of a warranty deed. This is again uh the property along Fourth Street East in uh Wanita that we acquired from Gary M. Bennett. This is the acceptance of that through
resolution 2529. Uh resolution 2530. This is assigning the name Willoughbrook Road to the unnamed north south road that uh runs through city rightway. This
is coming off of Lucern Park Road uh down through the Willoughbrook North project. The south end of the Willoughbrook project has already been named Willoughbrook Road, but the north side has not. So, this is um uh just proposing to assign that name so that
there's a continuation of the roadway in there. Again, we don't have the funds to to build this at present time. We did ask for funding uh to construct that or to begin the design and permitting portion of that in the state budget. It does not appear that that survived
through the budget process. However, it is in Representative Scott Franklin's federal appropriation uh short list. We were informed this week. So, it is still alive at the federal level and we'll continue to pursue grant dollars there.
T I don't mean to split hairs, but you keep saying Willook Road, but you've got Willoughbrook Drive written down here. What is it? Will Brook Drive. Willowbrook Drive. My apologies, sir. Okay, no problem. I just wasn't sure what it was. Yeah. Will
Brook Drive. Thank you. Um, next is uh 2531. This is pertaining to Villimar. As you know, they have they're developing that in phases. So, this is for us to accept certain improvements
and dedications in favor of the city is noted on the plat for Villimar phase 7. This contains 393 building lots, seven common lots, approximately 108.7 plus or minus acres as depicted on your screen.
Uh they did issue a bond in the amount of $391,435 to com guarantee completion of the infrastructure. Staff's recent inspections did find all of those incomplete improvements are now complete. Thus, the water, wastewater,
and reuse utilities can be accepted by the city. The city does not accept ownership and/or related maintenance responsibilities for the drainage infrastructure, the internal roads and or street lighting within the subdivision as those go back to the CDD.
Quick question back to our our situation. We're talking about impact fees. Could they come in here and ask for building permits on all of those at one time? And in theory, they could do what? In theory, they could. Yes, they could drop off a truckload of permit applications
and there's nothing to stop them from doing that and there's no time limit. They have to build within a certain period of time or it goes permit a permit is good for approximately a year or until the Florida building code is updated. If Florida building code is updated, they need to submit new plans. So theoretically a year from now if they
haven't built they would have to reapply and then have to pay the higher impact fees. Yes, sir. Theoretically depends on what happens in the legislature. Sometimes they toll things depending on storms and different stuff happens. So, do we contemplate that
happening, Eric, by any chance or we may we may see a little rush of of permits and our our staff is prepared. Okay. The uh next resolution R2532. This came before you previously. However, uh this needs to be done
through a resolution, and this is changing the um completion date on a grant that was awarded to the city uh by FDOT. It's a $3 million grant for the reconstruction of Pard Road and the extension of Logistics Parkway to
connect the two roadways. So, this is extending that completion date to January 6th of 2027. That is also the same completion date for the Florida Commerce grant that also goes towards this project. We'll remind the commission that we have closed on
the Florida can property. Um and so we are getting ready to put out to bid our construction of that final phase of that project. All right, first reading. Um these just went before
the planning commission in June of this year. Um, this is Arc Industries. This is property that was annexed into the city um not too awful long ago. You can see this is down off of Snively Avenue.
This is to the west of the Harmony development. They're requesting the assignment of um neighbor from neighborhood suburban future land use to neighborhood mixeduse hub future land use and to assign the um commercial
highway C3 zoning district to the parcels. Um this did go before the planning commission as I said and was approved to be recommended to go before the city. The development of this property is uh
intended to be Cypress Junction's Mon Cypress Junction Monasur's new school campus. I had the pleasure of meeting with uh their contractor and the head of school today to go over that project and they anticipate potentially being
turning dirt in there in August of this year with an opening date of August 2026. Where? Tell me. Help me explain where exactly this is. So, if you come off of Eloise Loop Road, if you're coming towards town and you go through the
roundabout and come out to Snively. Yes. It's basically that area where where Eloise Loop used to flood real bad. That's the southern end of this and then it runs north up to Croin Road. All right. I get confused with southern and northern and that kind of stuff. Go
right or left. You turn right onto Snively. Yeah. And as you go up, Croin Road was an old road that's actually been closed up there. It's all that property to your right between Snively Avenue and the railroad track. It's old Grove land right now. I think there's a couple buildings on the property that
How big is it again? Uh it is there's two parcels there. Um let me see. 33 plus plus or minus acres. Okay, good. Thank you.
Um, new business uh this evening, Mr. Mayor and commissioners. Uh, the first item is an agreement for purchase and sale of real property located at 801 Cypress Gardens Boulevard. You may recall back starting in 2018, we began
work heavily with DOT on intersection improvements throughout the Cypress Gardens Boulevard corridor. That's actually what led to the improvements at Cypress Gardens and 17 and also at First Street. We had also earmarked money and appropriated into our transportation
fund to uh be local skin in the game for lack of a better description as DOT considered improvements at the intersections of Sixth Street, 8th Street, and 9inth Street. This item is to acquire the property
noted in the red circle that is at the corner of 8th Street Southeast in Cypress Gardens Boulevard. This was originally a a gas station service station. Um it has been remediated since that use. It is now I think a window
tinting and a vape store. Uh we tried to acquire this property around 2021 2022 but were unsuccessful. Someone had had acquired it before we could could get to that point. It has again since become
available. We had an appraisal done on this property um that identified the the value at $1.45 million. Uh we hit a we had appropriated we have within our transportation fund $1.9 million for
intersection improvements along this corridor. AJ, do we have the image that shows the potential alignment of what this would look like? So, this was a concept that was actually created by the Florida Department of of Transportation's design
team. Uh, again, roughly five, six years ago that showed that if that property had been acquired, how you could better align the eighth ETH street coming down and tie into a cleaner intersection at 9inth Street. Presently, traffic that
wants to come onto Cypress Gardens Boulevard from 8th Street cuts through private property and uses an exit driveway access uh that just so happens to be signalized at TD Bank. Um we
discussed this at length with DOT and they have uh expressed uh their support for this. They see this as a a means to to achieve a a better solution at that intersection. they would be responsible for all the intersection improvements.
We acquire the land and then we would donate the necessary right away to clean that up. We have uh negotiated a purchase and sale agreement uh through a local realtor representing the owners of this property and that has been accepted
pending approval by the city commission. Uh the purchase price is consistent with the appraised price at $1.45 million. the closing on this. There's there's some nuances with the closing because there is a excuse me, there is a tenant
in the property already. Um, and there has to be a notice for them to vacate. Uh it's likely that we will complete all of our due diligence um sometime I would say by late August, early September and
then closing may not occur until at the at the latest is I've calculated the time frames on or about January 19th of 2026. And that's to allow the proper notice and time frame that is in the uh the commercial lease
on that property. From the city's perspective, I don't advocate us taking on a property that has a tenant and being the landlord because then we're responsible for incurring any expenses associated with a leaking roof or other issues with that property. And I don't
think that's a position that the city should take on. Um the owner has agreed to the the terms and conditions within the purchase and sale agreement. and pending uh commission approval. Um there's a a small window that we have to
allow a first right of refusal from the tenant. Uh I don't anticipate that the tenant exercising that first right of refusal. Once we have notice that that uh that they have waved that or or confirmed not exercising it, we'll
commence our due diligence and move forward. I do think that it'll take um some time for the improvements to happen. Obviously, there's no design construction plans for this and and DOT will have to do their proper engineering
to make that happen. But, um the timing to acquire this property, you know, just so happened to be that it came back on the market. We have funds specifically targeting, you know, improvements here and uh we recommend the city commission approve that.
All right, questions. All right, item um 13B. Gary, would you present on this, please, sir? So, this item uh is new item on the agenda there. We learned two weeks ago I
went to Tallahassee to meet with D to talk about funding for all of our CIP. Basically, we talked about $75 million in grant funding over the next five years and about $155 million in SRF
loans over the next five years. During that meeting, they made us aware of this this new opportunity. It's called supplemental appropriations for hurricane Seline and Milton. And basically what it is, the federal government EPA has uh appropriated 1.6
billion for infrastructure that was damaged assoc associated with hurricane with the hurricanes. Um after discussing this with the folks at D, we felt like we could qualify. And part of the qualification uh as
we're going through that process, uh the the per capita income here in our in our city is uh $30,11. Uh the statewide average is $41,055. And you ask, why is this important?
Well, if we're less than the state average, then there's 100% forgiveness in the loan, which basically means it's grant grant money. So, um this we're on very short time frame. We don't have the
actual application ready to go to uh D, but it has to be submitted by June 30th. So, we wanted to bring this to your attention that we would like your uh blessing to proceed with application for these funds. You can submit it Friday,
but anytime we're asking the state for $94 million, we want to make sure that the commission understands what we're asking. Oh, goodness. So, we think we'll probably get between 20 to 40, but we're submitting for around 94 million. That would be
So, it takes courage. I love it. Tremendous. Okay. Thank you. All right. Thank you. Oh my goodness. The last item, um, I'm going to ask uh Britney Hart, our director of public works, to give you an update. This is does not require any
action. Uh, but it's something the commission may receive questions on as we move forward with it. And this is pertaining to the intersection of Avenue C Southwest at Third Street adjacent to Egg Haven Grove Roots uh in that general area.
Good evening, mayor, commissioners. So, yes, uh as city manager mentioned, this is Avenue C Southwest and Third Street and a recommendation to install hallway stop control um at this intersection. Currently, it is a signalized intersection and the recommendation from
our traffic consultant is to make this a four-way stop. Um, we conducted this analysis with the help of Kimley Horn, our traffic engineering consultant. Um, after we'd received some concerns from the community and based off of observations staff had made, um, this
intersection is is close to a few schools in the community. There's a church on Avenue C. Um it's in proximity to many cities city facilities um new businesses and restaurants with many more on the horizon. Um and also we have welcomed a lot of multifamily development into this area um with still
more to come. And so with all of this increased activity, um it was determined that we needed to do a formal traffic analysis here. And the that study um based off of the results that was determined there, Kimley Horn's professional uh recommendation and in
accordance with the MUTD MUT MUTCD guidance. Say that five times fast. Um it was recommended that we uh transition this to a four-way stop intersection. Um, as you may all recall, a few years ago, Avenue C Southwest, um, was a complete street project that we funded
in partnership with FDOT. Um, and this intersection was slightly redesigned, uh, with the thought in mind that this may eventually need to become a four-way intersection. Um, and so now is that time. Uh, so we have planned for it and here we are. And we are looking to
bring that four-way stop um, into the future. Our staff anticipates um starting to notice the public uh with a July 7th installation of signage at the intersection notifying people that there's going to be a change coming. We would operate this for a period of time.
Um and then do an official change on July 24th, put those signals into flashing mode and let those run for about 90 days until we formally brought those down. So Britney, I want to understand we're getting rid of a traffic light. Yes. Yes, this will become a fourway stop.
Just get rid of some more. That's a great idea. I'm all for it. Good job. And we we were MJ and I discussed this earlier today. If you think back um quite some time ago, this corridor, Third Street, had a signal at Avenue A
Southwest, Avenue A Northwest, Avenue B Northwest, and those were all eliminated. There was one at Second Street um next to the Griner's Jewelers in and Durimer Insurance uh back then and we studied in
Magnolia. We studied those over time and again with a four-way stop um everybody, you know, everybody should be stopping at those. You shouldn't be running those, but they, you know, sometimes they run stop lights, too. But it just creates a more efficient traffic flow
through there. uh you're not sitting waiting on traffic lights when there's no cross traffic. It becomes more efficient. Yes. Something that's a busy area down at that there is no parking. I've been down there on a Friday morning
or Saturday morning to egg haven and you there is no parking. You're looking for parking all the way around. So I just wondered why if there's been any other complaints about the parking about parking. a lot of complaints about parking in downtown obviously. Um we've
got no parking problem. What are you talking about? So, uh and we are um we are exploring uh some options for parking facilities in that general area uh and hope to be bringing something back to the commission before too awful
long in that regard. Thank you. That's everything this evening, mayor and commissioners. Oh, actually I think there is one more thing that I would like to get some under the my report. Um, we did receive notice from Florida League of Cities in anticipation of the Florida League of
Cities conference that is coming up in August uh that we need to have a uh voting delegate designation to attend the official business meeting of the Florida League and vote on behalf of the city. So, I did it last year.
I'll do it. The mayor, you do that Monday night. We're going to do it Monday. And MJ has one item. Oh, you have an idea. You have an item even sir. Wow. Just you guys may have received a notice uh but it's not on the agenda but you may have received a notice. Uh Friday
we'll have some it um we're doing making a transition of some of our hardware. And so that means some of our computer systems will be offline uh starting at 6 p.m. on Friday through uh probably midday on Saturday. Um it's a planned outage. So, anything that is a uh you know critical system that'll be needed
during that time, police, fire, water operations, traffic signals, uh none of that stuff should be impacted, but email, local files, some of those things won't be available throughout that period. So, we're working with everybody. Just want to make sure you guys have that on the radar. All right.
Anything else? Nope. I just have one thing. One thing one thing. Yes. I sent you all an email, mayor and commissioners, but I also wanted to um say here publicly that Latana recently received her Florida certified records
manager certification designation, which is an awesome awesome thing. There are only there's only a few other cities that have it. um two in Barto, one in Eagle Lake, and we just found out last week after a city clerk's meeting that uh two clerks in Hayes City have
received it at the same time as Latana. So, I just want to publicly congratulate her again. Congratulations. Anything else, Mr. Enjoy.