Good afternoon. I'd like to call to order the uh agenda review for this the uh 22nd day of uh October 2025. Can I get a roll call, please? >> Yes, sir. Commissioner Dolison >> here. >> Commissioner Mercer here.
>> Commissioner Dancler here. Mayor Prom Yates >> here. and Mayor Bertson. >> All right. Thank you. We will have some presentations, but uh there are two for the agenda review on the update on Willow Brooks. >> Thank you, Mr. Mayor. Uh we're going to
invite uh Mr. Andy Palmer, our parks planning and strategic initiatives manager, along with Katie White to uh give you an update on what's happening out at Willoughbrook. Some images that I think will be very pleasing to you. Good uh good evening. Um it's a pleasure
to be here. Uh back in 2022, you remember we uh executed an easement with uh Duke Power and uh they gave us a very generous uh $2.65 million at that time. And we looked at uh over the years at at
how to prioritize that. And as we ended up looking at that, what we really did was one of the biggest uh challenges was how do we prioritize that and really hit as many areas of the golf course as we can. Found is as that the uh a lot of
the critical infrastructure was very expensive and so we really tried to hit as much critical infrastructure as we could. look at some of the course playability, look at some of the amenities, and then look at some of the uh more of the aesthetic aspects of the course and really tried to sprinkle that
around. And what I'm going to do now is I'm going to turn over uh the presentation to Katie White who has actually shephered this project for about the past year. And she's going to give you some highlights and some quick summaries of what we've done and really uh really worked to help prioritize and
figure out how best to uh sprinkle that those funds to impact the golf course as uh much as we could. >> Good evening, mayor and commissioners. I'm going to give you a very brief update on the Bulbrick project.
So phase one kicked off in August of 2024 and we finished that up in May of this year. And some of the items that we were able to do in this phase was the encourse restroom renovation. We were able to do some exploratory and design work and also a master plan of priorities which the exploratory and
design work help inform. And as Andy mentioned, we wanted to make sure we were hitting all of the main components of the course upgrades, including the infrastructure, playability, amenities, and aesthetics. We were able we were also able to do a first round of tree
and brush removal in front of the clubhouse and on the course. So phase two kicked off in June of this year with the clubhouse uh was closing on June 30th and the driving range and pro shop remained open. We were able to
do uh an irrigation cleanout, an irrigation pond cleanout and the utilities was able to install um some of the new instruments for the reuse line. They still have to install a valve for the reuse line, but that will be complete after the greens grow in
process. So all 18 grains plus a putting green and a nursery grain were cut out which entailed removing the top layers of grass and soil. They were then filled in with a new root zone mixed and then the growing process has been
occurring and should be wrapping up mid November. Our irrigation system was also upgraded and that's been one of the most impactful things on the course. um especially the different isolation valves before they weren't able to isolate the different heads. So there
was a a bit of water overuse which added to the drainage issues on the course. We were also able to completely redo number 14 green which was encroaching on the property line so we just flipped it.
And then on your screen, I don't know if you can see in the bottom right hand corner is the new fence that we added on that property line for added security. >> And commissioners, just for point of reference, that fence line and you see the truck that's on the road to the to
the top of that image, that is the uh Willoughbrook South subdivision. Um, so those are where the lots are that that come up to number 14 and they had to pull that green forward quite a bit. Um, I was out there today and it is
completely grown in. Absolutely gorgeous. Uh, really I think you if you get out there, you'll be be very impressed with what you see with it. >> And luckily that hole didn't lose a whole lot of yardage. >> Right. Probably became a little trickier to play now if you're going to try and fly
the tree line. >> Yeah. Yeah. Yeah, you can still get it over those trees. So, we had project savings through several credits and DPOS as well as built-in allowance and project contingency. And with this, we were able to prioritize additional muchneeded items
to complete. So, we were able to touch five critical drainage areas. Four are currently complete with the fifth one currently being worked on. Critical cart path replacement. We're going to be able to get about 2600 linear feet of five
foot wide path and that will be complete over the next several weeks. The Encourse pump shed demo and replacement that'll be complete at the end of this week. And then split rail fence on number seven and number 17 as well as clubhouse updates and that
includes pressure washing and painting the building. And then we'll be painting the roof and the garbage, like the dumpster enclosure at the beginning of next month. In the front of the clubhouse, we're able to do a demo of all the hardcapes, install a new
sidewalk, new irrigation, new sod, do some tree and brush removal, and renovate the front sign. We're also able to order diamond plate, and we're going to be installing that on all three of the bridge approaches. and with the photos on your screen some
before and afters. So the top is one of the critical drainage areas we're able to get done and that is if you're familiar with the court or the courts thinking about diamond plex if you're familiar with the course um this is near number seven T's and this is two
different vantage points and then um to the bottom of your screen that's a new split rail fence on number 17 and these are some more before and afters to the top left we have a view of the cart barn about a year ago. And then
that same view um about a week and a half ago. And then the middle is a view of the clubhouse about a year ago. The top right is about a month ago, and then the bottom is about a week and a half ago. And then some before and afters of the
sign. We were able to patch that sign, paint it, add new lettering, and bring it more in line with the city's branding. And then the pump shed, which is very shocking. it survived the last hurricane. Um, but we were able to get a new shell for that. And then they're
currently installing fence panels around the bottom right now. So, we've also worked to pri prioritize future projects for the course that are still very much needed. We'll be working with Trun to identify funding sources. We'll also be adding some of these to our capital projects list and looking
for grant funding opportunities. Uh some of the next high priority items include repaving that front parking lot, clubhouse interior renovations, additional tree work and clearing on the course, and then encourse bridge repairs
to name a few. >> Do the bridges have to be replaced or can they be repaired? >> They can be repaired. you're in pretty rough shape, but you >> we do have like a full bridge report which we're going to in future fiscal years we're going to try to um get
another bridge report, but the last bridge report I believe it wasn't a complete replace but repair. >> Okay. >> And Commissioner Dancer, you know, those are bridges that they're they're a concrete bridge and certainly they've
got some um probably some spalling that's taking place with those. are just aged and dated. And ideally, it would be to replace those with like a, for lack of a better description, similar something similar to what we have along the Chain Lakes Trail, you know, that maybe can accommodate the width of two
carts going across them versus one. >> Um, I don't think we can get away with consolidating into a single bridge because you got one that crosses at number four going to the south and then you've got one that comes up next to number five or right before number five green. Um, but I, like I said, I was out
there today and, you know, I think some some aesthetic improvements to those would be noticeable, but the, uh, the overall drivability of them seems pretty solid. I got a suggestion for you. >> Get some artists out there and paint it. Put all kinds of real cool art on it
like we did with our with our u with our uh, power boxes downtown. Fix it up and then turn it loose to a bunch of really creative people to make it cool looking. Just a thought. Yeah, that's a great idea. So, I wanted to end with a few photos of some of the
work that's been done. Um, I did want to reiterate that we have recently um received or received landscaping and they're installing right now. So, I don't have an updated picture of that. Um, but I know T Michael you went out there. >> That landscape is in as of today. Yeah,
in those in those dirt areas you see. That's the front of the building coming from the parking lot. >> It looks phenomenal. And then just wanted to end with a photo of number 14 because I think it's the best looking green out there. And I also wanted to mention we're anticipating opening the
course back up fully mid November on the new greens. And we've been discussing a ribbon cutting or sort of like a celebratory first putt beginning of January, but we'll keep you posted on that. So again, commissioners, like I said, I had the opportunity to go out today and
and the um some of the greens, I guess it's the back nine, we we got about a 3-w week jump on the back nine and those are grown in. And um number 14, this picture is probably a few weeks old. Um it is as
lush and as green as you can imagine. Uh just needs to be, you know, continually cut to get it to the right speed. It's probably uh for those of you that are golfers, it's probably running about an eight right now. Um and and they'll they'll continue to work that. The
greens on the front nine uh were heavily um top dressed probably within the past few days. Again, trying to cover those with sand and get them to to kind of fill in any little cracks and crevices there. But look really attractive. Um
team's doing a good job. the the trees the the undergrowth on a lot of those trees has been removed. You can see into the course a lot of the old junk trees that had been damaged in hurricanes removed. There's still some stumps that they're they're working with our tree contractor to have removed, but I think
it's going to be, you know, a more enjoyable experience. Certainly, when you get on the green, it'll be a a much improved experience, but just the aesthetics of the course, I think, will will be quite noticeable when when we can get you out there.
Okay. >> Sorry, I got a couple questions. >> Go ahead. >> You mentioned eight speed right now. What is our ultimate goal going forward? 17. No. Um, you know, I asked Joe that question and it's probably
I'm going to say like an 112 somewhere in there. Um, you know, we try and and set that course playabilitywise to the the clientele that we serve. It's it's a it's a very forgiving course. Um I will tell you on this hole if you've played
Willoughbrook, a lot of people, like I said, try and carry that tree uh forest that's in the upper left there. Uh you could do that pretty easily, I would say. The way the course was laid out before, you got to have a really high shot to drop it onto this this green
now. Um but the when they redid the greens, Mayor Prom, they they certainly added a lot of undulation to them. So, it's not a tabletop green at all. A lot of these have have a lot of movement on them that I think is gonna add some challenge to it.
>> Um, from a standpoint of of once we do open it back up, taking care of the course and encouraging those that are playing the course to take care of it. Is there a marketing campaign specifically that
we could target the the particip like don't forget to repair your ball marks, you know, put sand in your divots. If golfers aren't com um constantly reminded of that, then they don't do it. And then ultimately that kind of throws
some of this money away, right? >> Because you can't keep things as nice as they should be. I'm sure we can work with Trun and their team to uh to make sure that there's some education about proper golf etiquette. >> The um the staff that's out there, is it
a dedicated maintenance staff or is it we share it with other >> I to the best of my like Ray Perez who oversees he's the the core superintendent. He's been there for a number of years now. Um I don't I don't know that they're doing any rotation of
of staff to other courses. You know, at one time the the uh Trune team under one of their former names also oversaw maintenance and operations at uh Country Club of Winter Haven. That's no longer the case and they would borrow staff or
lend staff on an as needed basis, but I to the best of my knowledge, our staff that is there is permanently assigned to to that facility. >> And last question, the 2600 linear feet, about what percentage of car path does
that cover? Uh that's about 20% of it. It's the the really problem areas with the big cracks and I know you're familiar with the course. So near 16 whole as you're going to 17 those areas
>> like number one going on the left side. We we drove the whole cart path and marked off every place that really needed replacing. And today, Mayor Prom, when I was out there, um the contractor was had already removed a number of
sections. So, you know, some of that's going to be the old concrete, some of it will be the the new uh surfacing. They're putting millings down, compacted millings to create a a pretty smooth um transition through there. Six. Most of everything on the front nine, they were
they were already pulling those bad sections. And from what I understand, we'll be moving to the back nine here in the next few days. Katie's right. 16 green to 17 T box is bad. 17 fairway leading up to that that uh that green is
horrible. So I I fully expect that that's one of the sections that gets ripped out and replaced. >> Thank you. Is it I'm sorry. Tracy, >> would you refresh my memory? Do we use reclaimed water? >> We do. So, we have a um holding pond
>> out there. That pond has been redone um lined. You know, the all the irrigation uh is feeding off of that. We work closely with the water department is the optimal time to fill that and so it doesn't impact other operations.
>> The clubhouse, was it u interior? Was anything done to it at all? >> I don't believe so. Not yet. >> No. No. We were not able to touch the interiors. We are going to be doing some small things in there. We're working to replace the counter. Uh the bathrooms will be repainted and then we're going
to do an overall cleaning. Uh but the interior of the clubhouse like renovation is on our future projects list. We >> renovated it not too long ago, didn't we? >> Yeah, we did the um we we've done the restaurant I know at least twice during
my tenure here. I think >> one time would have been since certainly since um since Trun has been overseeing that probably within the last 10 years. >> So >> is it safe to say that the flooding now you know the course has always been wet.
Is it now safe to say that that's behind this or we still going to have flooding issues do you think? The main drainage areas that we had issues with, a lot of that was due to the old irrigation infrastructure and not having those isolation valves. So, that's going to
take care of a lot of it. The five drainage areas that we are working on and have completed, that'll take care of it. I mean, of course, with extreme heavy rains, you'll have some drainage issues, but overall, the critical drainage areas are taken care of. So if
we get a hurricane, you don't see it being underwater for weeks and weeks like Cypress Wood deals with is it? >> No, I don't think so. >> Yeah, we had I'm trying to think what storm it would have been, Commissioner Dancer. It wasn't in the '04 storms. Um, but it may have been with Irma. You
know, this is an old slew for lack of a better description. It it actually >> or Springfield back in the 60s and 70s. That's why we >> and it it flows from um MJ, help me here. Is that going to be Lake Relle to the north that comes down through like
via old Lucern Park Road and predominantly up the western side of the course like between the course and the villas at Lake Smart and I remember after those hurricanes the amount of water that was just pushing through the course the saturation from that
particular storm was was significant. Um, I think that as Katie said, if if you get a, you know, a several day toad strangler associated with a tropical depression, it's just going to be too wet to even want to be out there. But I think that what they've done in cleaning
up areas and um improving some of the flow through some of those. It's it's going to be much better situation than than it ever had been before. >> Little history lesson just for you guys that are interested. back when the golf course used to be where Pulk State
College is. That was sold to put the college in and then they went out and built the course out here. Philip Burkovich used to own the mall. That was partly his land and part of it was the city's land that was used for for drain field for where they would do a fluent
and that was part of the deal to get the college in there was to build rebuild the golf course out there and that's what happened. So >> I was trying to remember Commissioner Dancer where Perry's par three was. Was it to the west of it? >> I can't.
>> It was to the west. >> Towards the city cemetery. Interesting. >> It was right there next to that um >> mobile home park. >> Mobile home park. >> Yeah. >> Okay. >> They were sandwiched in there. >> And you could play for $5 and include a hamburger and a Coke.
>> Let's not get any crazy ideas. >> It was fun. >> It was a great course. Well, I I'll I will ask one other question. I'm sorry. So, the golf cart lease, when when is that up? Do we know off top? >> I >> we'll have to report back on that. I'd
just be curious once that's up, do we do we look at getting carts that have GPS so that if you do have 90deree rule or cart path only rules those can be more you know stringent restricted because you know again a lot of people will just
I'm past the number one nobody can see me and then they they severely damage the course. I just don't want we put a lot of money into this thing and I don't want it to see it get wasted. And I would think Mayor Prom that that the cost associated with some of that
technology nowadays >> has probably come down quite a bit and and you make a good point when you have that it's there's a convenience factor for the people playing because it's going to give you distance to to the to the green. Um, but it also gives us a
control mechanism to identify when people are doing things that they shouldn't be doing, right? And you know, we have not had a ranger program in quite some time. Um, and that may be something worth exploring with Trun as well. That got a little squirrely back
in the early 2000s, uh, just in how how that was originally managed. Um, and that's what did away with it. Certainly there there may be some opportunities to help with that. >> Anyone else? All right. Thank you. >> Thank you, Katie.
>> Our next item is a agenda review item on the traffic coming devices. Britney, >> good evening, mayor, commissioners. >> Yes. So, we um are giving you an update on the traffic calming program and the guidelines that are coming along with that program.
So the trafficcoming program, the current trafficcoming policy that we have that we are using um whenever somebody in the community requests for trafficcoming devices was created in 2008. Uh it has not been updated since it was implemented. So we have been looking at that. We've worked with
Kimley Horn um in coordination with city staff to develop this document and this program um and want to know that it advances uh the strategic plan strategy 3.2.7 2.7 which is a goal of the commission to adopt a traffic caling policy and have it reviewed every four
years. Um it also uh ticks off 5.3.6 um which is to have a quarterly review of any transportation accidents that happen in Winter Haven um and look at if there's anything that the city could do on our side um to prevent those those
accidents from occurring. So, with this program and these guidelines, we're establishing a holistic data-driven approach to traffic management. Um, just putting some consistency where there hasn't been. Um, the program's goals are going to be to enhance safety and the quality of life for all roadway users.
So, not only the people who are operating our vehicles, but our pedestrians and our bicyclists as well. Um, approach traffic calming in a predictable and transparent and comprehensive manner. And one that I think is the most important is to recognize the function and the character
of our city streets in our network so that the traffic and the speeding are not merely shifted from one street to another. Sometimes when we look at the roads with the policy that was adopted in 2008, we are implementing a strategy to address what we're seeing on that road and then merely shifting it over to
another. So this policy is an attempt um to correct some of that and not just shift it from one street to the next. So, which roadways are going to be eligible for traffic calming um as a part of this program? It would be all of the local and cor collector streets that
are owned and operated by the city of Winter Haven. Um so those arterial roads, private roads, and anything operated by the FDOT, PK County um would not be eligible for applications here. Staff is working on creating a digital
map um that would be interactive and would be um on our website. So then residents or anybody looking to see which roads they could um apply for trafficcoming could click on that. But this map is all of the roads that are ineligible. As you can see, there's much uh more roads that are eligible than
not. Um and this map is included in the guideline documents. So whenever someone applies, there will be an initial screening which will confirm roadway eligibility. Um and that will be based off of roadway type. So, how the process will work is if
you're a resident and you see a concern of speeding or something on your roadway that you feel needs a review for traffic calming, you can submit a application um which would be available to our residents via access winter haven. They can get it um from by requesting it via email. They can pick up in person. Um
they can call the streets office and have one mailed to them. And then once they're completed, they can fill it out and return it back to us. Uh once we received that completed application within one week, we would confirm that we've had it and confirm eligibility with that initial screening as far as roadway. Um if the road is not eligible
just because it doesn't meet the criteria, we would notify them that hey, this is not an eligible road. If it meets that roadway eligibility criteria, we would then conduct an additional screening um and collect some preliminary data for review um by a traffic and mobility team. Um that
initial screening would be collecting data that reflects um just information as far as is that roadway uh one of the requirements would be that it's at least a thousand feet. Um that it has a posted speed limit of 35 miles an hour or greater. It doesn't have a culde-sac um and it's just not under any active
construction and there's no other factors that are maybe causing concern there. Um, if we were to get that initial screening data and find something that's really concerning or alarming, we would be able to go out and deploy temporary traffic calming measures or install temporary devices
until we had a chance to look deeper into that. Um, that initial data collection for the preliminary data that would be taken to the the team to review would be collected through some of the platforms that we utilize like street light data or urban SDK um, which is giving us a lot of volume and speed data.
So if an application did not meet the eligibility criteria following that initial preliminary review, we would also notify the applicant then with an explanation of why theirs didn't meet and that could be it doesn't meet the volume criteria, it doesn't meet um some
of the speed warrants. Um there's it's just not meeting enough of the criteria to continue to be to move forward and be eligible for a traffic calming device. Um so then the applications that are meeting all of those requirements would then move forward for a review by a transportation and mobility team which
we would be establishing and that team would be a group of um people from all of the different departments. It would be crossep departmental um and would be chaired by public works. There would be representation from almost every all of our departments, public works, the police department, fire department,
economic opportunity and community investment, parks and recreation as well as human resources. um since they handle our risk management. That also has an option if that we would need to have um another team member present for various reasons um we could bring them in at the
public works director's discretion. So that team's responsibility would be to review all of the applications that are coming in um and then recommend a tiered measure to be implemented if there was a warrant that was needed. Um they can also monitor the installation of any of
the traffic coming that we decide to do. Um and then come back and evaluate how that is actually working and affecting the corridor. Um the team would also be evaluating any of the crash data that is happening within our Winter Haven, whether that's vehicular or pedestrian or bicyclist. Um and just working to
determine what were the factors that went into those accidents and then looking for ways that we could improve safety overall. And the plan would be for that team to meet monthly if there are accidents and applications to review. And so our goal would be monthly. Um but I believe that the plan
requires at least once every other month. So after the transportation mobility team reviews the application um and makes a determination of what probably needs to happen, we would notify the applicant if their roadway meets the warrants for an implementation of a
traffic coming measure. Um if it does, they would be notified so they know what we are going to be doing. Is it tier one, tier 2, three, four? And we'll get into kind of what those mean. Um but tier threes and tier four would need additional um community input. Um because those would be roadway modifications and we would want to make
sure that that's kind of consistent with with everybody and everybody's in agreement that's needed there. Um if it does meet the warrants, the transportation team would develop a traffic calming plan and it would include things like a summary of the problem. um any of the data that we gathered and the analysis that we did, a
map of the impacted area, um what we were proposing as far as traffic calming, um and then a plan for implementation overall. So the as far as what measures you would take, um this document also outlines a
number of measures. The document that was put together in 2008 really speaks to only um speed humps. And so that document uh we currently have 81 speed humps in Winter Haven installed and that's really kind of shifting um problems from one street to another. So
this has a multi-layer approach. It gives us the opportunity to do awareness and education. Um tier two would be enforcement and regulation. Tier three would be actual physical modifications which include things like speed humps or chicanees. Um and then tier four would
be major roadway modifications that would include design and construction such as traffic circles or roundabouts. Um raised intersections similar to what we have on Avenue D. Um things like the road diet. Those also would come with various levels of cost and so those would have
to be planned for implementation over time and then temporary measures evaluated. So if it there's a problem today with speeding, we wouldn't want to just put a pause on it and say, "Hey, we're working on a design and a construction in future years." we would address that temporarily today and then continue to move forward with a design
plan if we were to recommend one of the major tier four modifications. Um so implementation and construction could just vary just due to budget and cost. Um like I said tier one and two would be implemented very quickly and then tier three and four some of that may take design depending on what's
selected. Uh once those are implemented though there would be another analysis or study done of the area to verify is that actually working? Have we calmed traffic effectively? have we created another problem near or around that area and then we would be able to go back and determine if any additional adjustments
needed to be made. So overall that is how this plan would work. Um there's a little bit more meat in the potatoes into the actual whole document that gets into some very technical aspects but that's a very high level overview of what the plan and the program would look like.
>> Questions? So just more comment I guess maybe maybe followed by a question and I so I understand you know the city will consider roadways that are owned by the city and maintained by the city. When we get the complaints up here or
you see it out there like Winter Haven has terrible roadways. I'm convinced that they're not traveling on City of Winter Haven roads but they don't know that they're not on City of Winter Haven roads. So, we still get, you know, the stigma of why aren't you doing anything
for our roads? Um, is there ever a possibility that we could implement something on a road that we don't own because it it's a main artery of the city of Winter Haven or can we ask for
per I know we'll reach out and leave it up to them, you know, potentially to to address the concern, but ultimately now it's another body that's responsible for it. And the frustration I think that comes from the citizens is
just handle it and and so we're we're kind of stuck because we can't just handle it. So just for whatever that's worth. So again when we look at trafficcoming and I don't know the county's traffic calming plan intimately and I don't know if Miss Hart does but
you know there's eligibility criteria that come into play. You're not going to go out and put speed bumps on Cypress Gardens Boulevard or Dundee Road or Thompson Nursery Road. You know, those when we look at it, it's as she said, it's it's local roads and um those that
are at least a,000 ft in length and have a speed li posted speed limit of 35 miles per hour or less. So, that we're looking at those and and measuring our eligibility for that. And I would assume, and that's a bad word to use, but that the county and most other jurisdictions that have a trafficcoming
plan are probably following a similar criteria, may also be looking at a certain number of average vehicle trips on that road. Um, when we get those, when you all receive them and forward them to me or those residents reach out
to me, I can tell you what we do with them is we reach directly out to our counterpart at Pulk County and copy that resident on it. uh because it's their roadway to handle and for us to assume responsibility for an improvement to a
county road, we assume a certain level of liability with that and certainly a significant cost in some cases. Uh Jay Jarvis and his team, I'm proud to say when I've had to send those to them about somebody with a traffic concern, and that could be not just a speed, it
could be a visibility triangle, it could be potholes, it could be a number of things. they have been quick to to respond back and I think that that process has helped identify or educate our residents on okay this is a county road and we're going to put you in contact with the right people and we're
going to hold your hand to get you there. Um so I think there's there there is good coordination there. You know it's it is difficult to know what road am I on? Is it a private road? Is it a county road? It's a city road. You know we have some little tricks of the trade. It's kind of
like am I a city resident or a non- city resident? Well, we always ask what color is your garbage can. You got a road question. What shape is the sign pole? Is it round? It's probably a county. If it's a U channel, it's probably ours. Is the lettering white on a green
background? It's probably a a public road. If it's a uh green or a different color on a white background, it's probably a private road. You know, we try and and use those little tricks of the trade to identify some of that. But, um, yeah, we'll do everything we can to put them in the in the right place
without assuming responsibility for someone else's roads. >> Yeah. And I I think I I definitely get speed humps and physical structure, but I just sometimes it's just putting a speed checker thing out there, you know, maybe that that's all. So, that that's
all I was kind of alluding to, but that's what Yeah, that's what we deal with up here. Um, and that's fine. It's just um we We we get them too. We get >> No. And I think like T said, we do refer them to the counterparts in the county's
structure. While it's slightly different than ours, it is following some of the same things. They have some of that tier one and tier two and then tier three. There's an application process that goes in for a review before a board and then they determine does it meet the warrants and then they have um I believe it is two meetings that the public can come
and and listen to and speak at. Um whether they're for or against where ours will be slightly different. There's a signature process. Um, but the county does have something like that where they can come out and just put a radar for for tracking and they do that in some areas. Um, but we do defer those over to the county um because they'll be responsible for the maintenance overall.
>> Sounds like another social media initiative. What road am I on? I don't >> I'll leave that up to Katrina. >> Anyone else? >> I have a question. uh with the uh
traffic coming devices during the course of a year, do we budget for that? Where would that be? It's >> in our roadway supplies, supplies and materials because you can't really predict where those may be, but as we're doing asphalt patches and other, you
know, routine maintenance. >> So, it's in that general category. Yes. The other thing is at the beginning of your presentation you were saying about making some assessment of roads as it relates to candidates. >> So there's
>> how did I miss that? I >> no sir. So there's an eligible roadways of they will be the local and collector streets that are owned by the city and then the non-eligables will be the arterials. We're going to be creating a map um that will allow, you know, if you are living on, let's say you'd live off
of First Street and that's the one that you are concerned needs to have traffic coming, you'd be able to click on First Street on the map and it would say if it's eligible or not eligible. So, you already know which ones can or cannot be submitted for. >> Okay. And you did say at at the end of
the presentation that there are different types of uh traffic coming devices and sometimes you all would implement those based on uh calls.
>> So it depends on kind of what the um volume and the speed are that are going through that roadway. And so there are some that there's going to be a significant speeding concern and you really need to make physical modifications just because there's such a high traffic volume um that you're trying to control. Speed humps for a
large number, let's say 10,000 vehicles traveling a day probably doesn't make a ton of sense. Whereas you can do physical modifications. You can make a chicane in the road or you can kind of uh slim those travel lanes and narrow it down. Um a great example of where we did that was South Lake Silver Drive. There's a lot of traffic calming that
was done when we redid that road. We really narrowed those lane widths. Um, we put some curbing in the middle to kind of create some friction and that served as traffic calming. And so those are the type of things where it wouldn't necessarily make sense to put a speed bump there, but we can do some other modifications.
>> Yep. And you did it on Lake too with the the speed signs. I'll tell you, mayor, if I can, real quick, one of the things that that stood out to me most recently, and it's this is probably one of the lowest cost, but it is impactful. If you've driven Lake Elbert Drive since
we've redone that, you have two cross raised crossings within that. But along those travel lanes, there's now um a traffic uh control marking in the roadway >> that visually those types of things also
cause people to slow down. And we were just talking recently about skip patterns and some other things that can be painted that give a visual cue. When you see those things coming at you real quick, it causes you to slow down.
Okay. All right. Thank you. >> Thank you, Britney. >> Thank you, sir. >> All right. Then we will have we don't have no developments of note. Then we have the minutes and then uh
comments from the audience, no second readings, and then we have five agenda consent agenda items. >> Mr. Mr. Mayor, I'll be pleased to go through these rather quickly for you all this evening. >> All right. >> So, the first item is for an appointee
to the uh Winter Haven Firefighters Pension uh Board of Trustees. And so, that is a five member board. Two of those members must be city residents that are appointed by you all as the city commissioners. Two of them must be full-time firefighters who are selected
by an act by a majority of the active firefighters on of the plan. And then that fifth member is chosen by a majority of the first four members. All of them serve a four-year window or term. Uh we've had a resignation of trustee Credi Windmaker. He was a city
appointed resident seat and we did receive one application from Casey Clark uh to be appointed and that would be an appointment that we would recommend the commission entertain. >> All right. >> Second item for you is just a travel and training. So, uh, I think we have this
on your calendars already, but Pulk County Day for 2026, uh, legislative session will be held January 21st through the 23rd in Tallahassee. So, this is a request for, uh, the five commissioners who were seated at that time along with myself, the deputy city
manager, and the public affairs and communications director to travel to Tallahassee. Item 10 C. Uh, is you may recall in July of this year, we issued RFQ 2533, which was specific to the design criteria and
owner's represent representative professional services associated with the new utility complex that will be built out on the uplands of the Bradco Farms property. On September 10th, you all authorized me to enter into negotiations. We have some fireworks
going on in the background. Please don't be alarmed. That's just from the homecoming events. um the uh so to negotiate a contract with Dubberry engineers and so we are presenting that agreement along with uh scope of work
for tasks one and two. Task one is to create the design criteria package which is a required element you have to have in order to advertise for design build. And then the second task is for them to assist us in the development in the
review of that design build RFQ. So, put that package together and when the proposals come in, be part of our team that helps review those. Um, the cost associated with those two tasks is $246,637.72 and is included in the fisc year 2526
budget. We do anticipate that once that project is finally put out to bid and awarded for a design build uh project that it would be completed sometime around July of 2027. >> The next item is uh a sixth amendment to
our sewer service agreement with oneita water. So back in 1993, the city in Wanita water system entered into a sewer service agreement whereby the city provides treatment disposal of sewage uh from Wanita's potable water customers.
Subsequently, that was amended a number of times to account for the treatment and disposal of sewage from a handful of commercial properties. This sixth amendment allows the city to accept sewage from a commercially owned and privately maintained sanitary sewer
system that will be serving a new McDonald's that's being developed in Wanita. So, we have to do a an amendment specifically to to bring that commercial property on. Uh is a point here. the they do pay uh our connection fees which
in this case um equates to about 8.35 erus or equivalent residential units. That connection fee is about $85,316 that they'll pay into our system and then they'll also pay the monthly service charges. Next item is a agreement with Kimley
Horn Design. uh Kimley Horn uh sorry, Kimley Horn and Associates for design services for the South Lake Howard Drive improvements. In 2023, the city was awarded $750,000 for this project from a community project funding request that was
endorsed by Congressman Sodto's office. Project consists of constructing pedestrian facilities along the southwest portion of Lake Howard as depicted on the screen. This begins generally at 15th Street Southwest and extends westward towards Avenue C Southwest, so beyond Lake Howard, South
Lake Howard Nature Park. Uh it also ties in with the recently completed FDOT funded pedestrian improvements that go to the east of 15th Street back towards the canal. The um Kimley Horn Associates has prepared a scope of work for engineering
services that include survey work, concept evaluation, permitting and NEPA services, construction documents, bidding assistance, and project administration. They expect the design to take about nine months. Um their cost for that design work is $294,800
and is funded out of the transportation fund in fiscal year 2526. This does address uh two of our uh objectives within the strategic plan and certainly adds a significant link in our
efforts to get a sidewalk or pedestrian connection all the way around Lake Howard. Um if once this project's complete, the only remaining section is really that West Lake Howard drive from uh 20th or Avenue C back towards Avenue
G. So significant work that's been that's taken place in that corridor over the past roughly 13 years. >> Questions? >> All right. We have no resolutions and no ordinances first reading. Then we'll do
the uh players on reports and then the city manager report and everybody else. >> Mr. Mayor, if I could just make one note under city manager's report for this evening. Um, just want to remind the commission and and staff that deputy city manager and myself will be
attending the ICMA, the International City, County Management Association conference beginning Saturday morning in Tampa. Uh, that goes until Wednesday. We will be traveling back Monday evening specifically for the commission meeting, but during our absence, uh, assistant
city manager Bird will be available to address any emergency issues uh, with assistance from the department of directors. >> All right. Anything else? No other business. Motion to adjourn. We stand to join.