We will call the meeting to order and we will start with the pledge of allegiance. >> I aliance to the flag of the United States of America and to the republic for which it stands. One nation under
God, indivisible, with liberty and justice for all. >> All right. Thank you to everybody for coming out on this really frigid frigid evening. Um we will start with um
approval of the agenda. Somebody on the council like to >> so move to approve the agenda. >> Move to approve. Is there a second? >> Second. >> All right. Second by Jenny. Any discussion? Any discussion? Any discussion? All those in favor, please. Yes. >> I'm sorry. So, from what I understand,
and this might be a conflict of interest, but um my husband took out his portion of the he sent an email to the city administrator and the city clerk um taking out his
uh request. So, can that be taken out of the agenda? He sent it yesterday. >> I I have no idea. I I think we should still talk about the data request. >> I I think so >> as it's presented at this point because
>> I I think the point of it is the logistics of how to deal with large data requests. So um you know we might we don't even have to address any individual specific request but I think and because this was posted as the
agenda I think we should probably follow it. >> Okay. >> Did you get an email on that? here. >> I don't know. He Heather and I were just talking about that. Our emails have not been working almost all day long. >> It was would have been yesterday and he's just I believe walking up to show a
copy of the email. >> It doesn't really matter. I mean, we're not >> Yeah. >> So, I mean, the next time you approach council, you should probably ask the mayor >> before you distribute. >> Walk up there. >> Okay. Information.
>> My email. So, we had um we have a motion and a second and any further discussion? Otherwise, I will call the motion. All those in favor of approval of the agenda, please say I. I. >> Opposed? Same sign. >> All right. Um then we're going to move
on to our new business, the resolution regarding the closure of city hall. And I would just like to start by saying um I've probably had more feedback about this meeting than um any in recent any
time that I've been mayor. I'd like to make it clear to anybody here and anybody watching this proceeding later, the the issue here is not fulfilling a data request. any resident anywhere of to any unit of government is free to
make data requests and the city of Winthre has no problem at all fulfilling data requests. Um we we believe in full transparency. If you look at any one of our agenda packets any given month, we have an entire list of all of the
expenses. Um we do a full audit every year. We release those. Um, if if you have any questions, you can always ask city staff or any of us, or you can file a data request. You don't have any problem with that. The purpose of this meeting is to help our staff determine
how to fulfill the data request, not whether they should. Um, and I just want to reiterate that we really do believe in transparency. So there is not one bit of effort on anyone's part here whether it's staff or council to cover up even
the slightest tiny detail. It if it's public information it is free for any of you who data request information. So I just want to make that clear that this is not about whether or not we should release information but how we're going to do it efficiently.
So with that, um, we will discuss the resolution regarding closure of city hall so that the, um, staff can work on data requests. And I think I'm going to ask the city administrator to give us some background. >> Sure, I sure can. Um, just, you know,
since this was handed out and wasn't given to the public, we'll um, you know, this email was sent at 5:06 p.m. So, it was after we got off work and Microsoft Azour Network has had troubles with emails since last night. So, um, it says
that he's requesting his withdrawal of the data requests. That's Mark Sandelman. Um, for now, once the earlier request has been completed, your staff capacity allows, I will resubmit my data request. So, this is still um information that we need to discuss
quite frankly. Um so, I agree with Mayor Troublehorn. Um data requests are a normal everyday thing. I think last weekend alone we received three or four data requests. Data requests happen all the time. Um what you guys see before
you um on the left, well your left hand side on the audience, our right hand side, um is all of the data requests except 20 that were in our email. That represents data requests from 2022 until this weekend. That's all of them in that
green folder. The one next to you is what we started working on the data request for the original data request for all Amazon purchases and data related to Amazon and our credit cards. That is just4th of the data request and information that
he is requesting. Okay. So when we talk about the magnitude of these data requests um and this is a tactic I'll just be completely honest. The League of Minnesota Cities um is well aware that this is a tactic that people use when they get mad at city hall. This is not
offensive to me. I I I will complete the work as required. Um that's my job is to gather um information and give it to people. Um but as you can tell, it's a significant amount of data and it goes
from 2023 until 2025. The reason that we started on this one first is because it is far less um problematic. This is all public data. This is extremely easy data to retrieve. Um
and the other requests for personnel records and wages seems really easy. Um but it's not inherently easy, especially when we're asking for contracts. Um we're asking for titles and positions. We don't have that on a spreadsheet.
That is something that we would have to create. And I want to be open and transparent. That letter that was sent to say oncegmail.com gives him an alternative to us grabbing all this stuff. Like we'll make a spreadsheet. It would be far easier for
us to make a spreadsheet than get physical documents and redact all of them because some of that, as we'll talk about in a little bit, is not public data. for instance, people don't need to get people don't get so Heather's social security number and her address. Um,
that is not public data. Uh, so so I think just so people understand I guess at home and in the audience is that data requests happen all the time. They happen for the splashpad. They happen for assessments on properties like
weekly. Um, we get data requests all the time. Um, but what we're talking about with these data requests is all-encompassing data and uh it just takes a significant amount of time plus our original
workload on top of that. So our data data policy really comes from state statute. Um, so I think that's important to understand is that Minnesota state statute 15.17 really classifies official records. Um
our official records act in Minnesota is um pretty clear um and it represents you know what is permanent data, what is not permanent data, what is public, what is non-public, what is private, what is confidential
and luckily um the state statute also gives us leeway about having open meetings about non-public data or public data which is exactly what records requests are all records requests are public data. So that gives us some
leniency for us to talk about it at an open meeting. And then you have chapter 13 which is where data requests allow to get access to our data. It gives parameters about how they can inspect it, how they can
receive copies, what we can charge for. And we have received a lot of feedback about charges. Um, and I know some counselors have asked over email, and I I don't want to get into the weeds too much about how we charge because that is
very driven by the data request itself. Um, but you can't just charge an hourly rate. Um, for instance, when we redact um information and documents, for instance, the one that's asking for personnel information, when we redact,
that time cannot be charged. um it is you can't charge data um you can't charge for separating public data and non-public data um essentially. So uh yes it would be way easier if we could just charge a minimum amount per
hour um but unfortunately chapter 13 is really specific about what we can do. Um, there's different classifications of data and I'm not going to read all of them, but it's public, private, confidential, which is mostly legal, uh,
non-public and protected non-public. And under the Minnesota Retention Act, we also get other guidance referencing our emails. So, I will tell you that 50% of our emails are non-public
information because they're, you know, when can we have a meeting, right? Those are considered messages or um correspondence I think is the correct technical term. And normally correspondents don't have a retention period. Normally once they're read they
can be deleted. When our email becomes public um is when it's a definitive email uh contacting the council about something big like we are emergency purchasing something and this is the logic behind it. Now, that
that email is a public document and is available to the public. And then there's some other guidance and I don't want to go down the rabbit hole, but city council public non-public data is different than staff public non-public data. So, if someone out in
the audience emails Mayor Troublehorn and says, "Man, I think so and so is just horrible and I don't appreciate them." Um, that is protected data. Um so even um even if you requested that
information unless one of the parties agrees to it um that is not public data uh at all. Um and then we have uh a lot of questions about access to data. So, I'm going to give you just some language
from the legal Minnesota cities in the Minnesota data practices um office and that is the general public does not have access to our systems. I think that's the best way to describe it. So,
our financial system um if you have an account online like our Amazon account is a good example since it was used um those systems they don't have access to but the the documentation inside of it is requestable. Does that make sense?
>> Like we have to make copies of it and we can give it to them. So that would be email. So people I I think are under the impression that well you know Mr. Mr. Sandleman's request would be really easy because you should be able to just type his name in and hit enter and see
everything that there is. But it's not that simple. For instance, Mr. Sandleman was on PLA planning and zoning in 2026, I think, and there was multiple emails that have attachments to them that are now not on our server. So then our team
has to copy that email, print it off because that is a public document that is searchable and permanent. and then we have to go retrieve the attachments that are no longer available. So whether that is a planning and zoning minutes or the agenda, those are
permanent documents that go along with that email. Um even the word Sandleman because Martha is obviously in council we once we search that that is that is we have to print every single council agenda along with that data request
because if I didn't and I omitted things like that that would be a breach in data practice privacies. So it's just important to understand that it's not as easy as like searching something. And then we have another problem. So, city
council obviously oversees all of staff and you guys have the right to talk amongst yourself about performance. Um, you know, I really think that that was a bad decision. Those um, you know, I really should not
be seeing those because you guys have a right to that privacy. But as I go through and look at emails, and I'm not saying this would come up, but it could, right? It could, >> you know, Julie emailed Martha and said, "Michael needs to do X, Y, and Z. It's ridiculous." You know, they should be
able to have that conversation in private. Because I'm the responsible authority, I would be going through those emails and classifying them as public or non-public. So, if this request does go through, my suggestion, the League of Minnesota City's attorney's suggestion, and the
data practice suggestion is hire an attorney to do those. the attorney's fees then can be passed on to the requester so that I don't have to go through them and that remains you know the anonymity of that remains solely on
that attorney. So, um, even though it seems really easy, uh, on the outside, there are a lot of governing principles, laws, classifications that you'd have to go
through every single email. you know, even if um let's just say six years ago something happened and you know, the police officer emailed someone and it involved someone with the name
Salman, I'm going to see that and I have to classify that as public non-public. So, if it's a case that's already settled, which I'll have to ask the police department or sheriff's office, then it would be considered public because that's public data. So, it's not as easy as just typing a search engine
in and then going through it. Um, >> I think it's also important to clarify why there's that stack of paper because you an email can't be just shared. >> Correct. >> Because you can't have just anyone going
through an inbox of an email account because there could be non-public data in there. So they have to be printed so that anything non-public can be redacted. Um and that's part of the time consuming part of this process also.
>> Yeah. And I and I think that you know there's um you know another important part of that is if if the person is requesting data about themselves, we are not able to charge. So those legal fees would go to back to the public to redact
that information from the council's email. Um, so there's a lot of nuances. So I I printed out chapter 13 and these are all the regulations that go into government data practice. So when we talk about computer data, police data,
library data, they all have different guidelines. So it's it's hard to say, yep, that's public or that's private. This is just chapter 13. And then you have chapter 15, which covers classifications. So, you know, in general, um,
most of these requests are very easy. Like the purchases, man, that we're on it. Like that is the easiest part of this thing. Um, but the other stuff is not is easy and it's going to be very timeconuming. Um, and then furthermore, Heather and I
have a very busy next two months. So, we have the EDA and uh, city audit that is in February. Um, I have the 861, the federal power uh report that I have to fill out and send. That usually takes me a good week
to fill out. The Minnesota PUC electric report is due uh by the end of February. Um, the MPCA 2025 compliance reviews for both wastewater, drinking water are due. The pay equity act of 2025 will be due. My favorite. Um, we have a lot of
streams work to do when it comes to interacting with government. We're still getting some um, one-page documents together for the Minnesota House and Senate and for the federal um, legislators to ask for money. We have the lead copper report due in 2025 to
MDH. We have a Smith grant Smith grant update and to finalize reports that's due by the end of the month. We have fire and ambulance building township meeting on February 19th. The OSA budget form needs to be due by January 31st, the OSHA 300 log, the assessment
certification to the county and debt report to the county and we need to renew our SAMs and that all has to be done within the next 30 days. So on top of that, we have a significant data request. Um, even if Mark withdraws his
request, the other request for personnel data is pretty alarming. I mean, it it's going to take a long time. Um, and you know, that includes city council members, that includes fire and ambulance and EDA and staff. So, there's
over 74 technical employees of uh the city of Winro. So, it's going to take a while. Um, so the resolution is really about allowing Heather and I to gather data, retrieve it, redact it, and get it
out as fast as we can. And >> I think it's important to clarify about that, too. When a data request asks for wage and salary information about all city employees, someone could hear that and think, "Oh,
well, they were probably just talking about the, you know, handful of individuals who work out of this office every day." But if anyone assumes that, like you said earlier, that and omits the other information, we can't do that.
you to be fair you have to follow the letter of the request and if the if the request was for all employee information that includes all 74 that includes ambulance and fire and all of us >> well before we move forward on that does
it pay to try and clarify from them exactly what >> we we sent a clarifying letter I just haven't heard anything back but there's also a lot of email problems I think right Tell me about the charges again. Uh I know it was like a quarter a sheet.
A person can come in and look at the data and there's no charge. >> Correct. Inspection >> in city offices or can they >> um it depends on how the data is. So the government the chapter 13 and
chapter 15 they don't make government entities create data. So if it's for instance emails, emails, you don't have to create a data file for email. So for emails specifically, we would be printing those out and they
would be coming and inspecting them. Um we can provide access digitally, but we can charge for the digital access. Same with >> how would they get on digitally? >> Uh we would send them a link to the
files. Could they go anywhere else? >> Yeah, I mean it's public data. >> No, I'm talking about anywhere else on our system. >> No, no, >> it would be a private folder that they can look at. >> Oh, okay. That's what I'm >> Yeah.
>> So, if they look at that, there's no charge, but if they want some of the pages, >> if they want us to copy it, then there's a charge. There's a public charge for that, just like we do for anything else. Um, but if they they can copy it themselves, too. >> Oh, they can.
>> Yes. Find Take your camera and take pictures of what you want. >> Absolutely. Yeah. That's part of the inspection process. >> And what about for your time or Heather's time or whoever would be working on it? What how would that what is chargeable and what is not?
>> It gets really complicated. Okay. So, if Kelly comes in and says, "I want all the data uh uh on me that's in your email or that's in your system because you're requesting data about
yourself. The city generally cannot charge anything for that. So, the time that we put into it, the copies we make, that is not we cannot charge for that service.
if you come in and ask questions about I want um all the public information on I don't know how much grass seed we spent last year which is you know that would be a public data request >> right >> and I want copies of it so first it's
not about you so we can charge time to retrieve it shouldn't hopefully take us too long um per our policy it's $30 per hour and then whatever it is for the copies, you know, let's just pretend it's three
pages, it you be 75 cents um plus the time to retrieve. >> Would I be told that ahead of time? What the charge is? >> It depends, you know, on very easy requests like that. I mean, like I said, we get requests all the time and it takes us
>> 30 seconds. >> Yeah. And if it's anything less than $5, we don't charge. We just get it in and get it out the door, you know, as fast as we can. Um it's the larger requests that you know we'll let them know that you know on a
rolling basis we're going to give you this data and you have to pay for it ahead of time before we release the data. Um, and then they pay those fees associated with retrieval, compiling, and then if they want copies, copying,
or if they want it on a digital media, you know, we we as the public body have the right to charge a minimal amount for the cost of the data. >> And hiring somebody else to retrieve it would mean they would have to be able to get on our system and understand how to
use it. >> Yeah. And it becomes, you know, increasingly difficult, especially if it's our financial system. I mean, no lawyer is going to figure that out for a while. It's not intuitive. >> Would there have to be some type of background check for anybody that's
going into our system? >> Um, well, people don't get to access our system. >> I think we hire somebody to do it. >> Yeah. Yeah. >> And that costs money also. >> Yes. And I think if we would hire someone, it would be an attorney
in most >> in most cases, I would say it's an attorney. >> Okay. >> Yeah. Because they're going to understand classifications and how to say if it's public or nonpublic data. >> Okay. >> So, do you have a prediction
of how long it would take to complete the the large data request? And then secondly, do you have are you thinking you're going to do a Monday through Friday data collection and then
so you'll be closed for a week, for a month or are you going to do we're going to close on Wednesday this week, Thursday this week, whatever. >> Yeah. I don't think it's respectful to the citizens to be closed all week. So, you know, Heather and I have been talking about is um you know, if we can
be closed Fridays, maybe some of Thursday to work on those data requests um to get that done. We wrote the resolution very wide so that you guys could reel it into whatever you felt was necessary. Um if you give us 12 hours a
week, um it might the problem is is redacting. Like I redacted a bunch of documents today because our credit card statements. This is a little bit wild, but our credit card statements actually had the card numbers on them. So I had
to redact all the credit card numbers today. And I mean that took me almost three hours of my time and that was really easy. Now think about that with like a W2 or you know um a document that's just wrote on instead of typed.
It just takes longer. So when you redact that are you using I'm assuming you're putting everything in PDF format. >> Yeah. But we have to be really careful. So our documents cannot touch AI. So uh
if we can't use an easy redaction software because that is capturing that and using it and potentially having a security breach. So we cannot use it. >> That was my point. There's a there's a PDF editor out there that's free online
that you can >> redact, but when you open the file, if you are quick enough, you can read the data that's redacted. >> Yeah. And there's there's a lot of AI out there that will redact like certain documents and information, but
unfortunately like we we as government entities, we cannot use them because it puts their that data into a system. Like even what's a good example? Like we we we can't like if someone puts in
a request for a police report and we want a response, like we can't put their name in. We can't put that information in. And this is a a large discussion about what our legal teams and police officers can use for AI. I know it's a it's a big discussion right now in law
enforcement and uh the Minnesota Bar Association has disbarred a couple of lawyers already this year for using AI in their briefs. So, it's a it's a big deal. But no, it has to be kind of like not by hand, but you know, by Adobe Reader.
>> And what what are the requirements for when they should receive it? a a request. It's just as reasonable. Um and when we talk to the Minnesota Data Administration, you know, as long as we continue to get them information on a rolling basis, um that is considered
reasonable. So, you're not intending to collect 10 reams of paper and then give it to them all at one time. You're one section of >> I don't think that's I mean, you know, as like as staff, we
want to just get these things off our plate and give them as much information as they can because we clearly have we have other things to get done. You know, that represents um about $240 worth of work. Um just because I mean that's how
much it is. And you know, even if he comes in and inspect it, we don't get to recover that. So, it's just going to cost everyone more money. I think that's two reams of paper. Maybe three. >> Looks like three. >> Yeah, it's And it's ongoing. That's I I
haven't even done like he wants all credit card purchases. So like our fuel cards from the fire and ambulance. I I we just I have to get back in the system to go get them. But we kind of statement wise, we don't keep physical statements anymore. Once we upload them,
we put them in our financial system and that's where they're housed. Um we do that with our audit. it's just so much easier for us. So, we have to go retrieve that information every single time we have a data request, which it does speed up the process um significantly, but it also, you know,
when you're wanting three years of data, it's going to take a while. >> I think it's also important to know that we have two people in our office and if one of them is out for any reason, that leaves one person. So, if Michael is
working on redacting information and a resident is at the front desk needing assistance, he's got to leave what he's doing. Um, go help the resident. And it's hard to do tasks like that when, you know, if you get interrupted halfway
through a document that you've redacted, what if you jump in and you, you know, you skip a couple lines? We can't have non-public information accidentally overlooked, which I think is more likely to happen when you're trying to juggle too many things at the same time. So, I think that's something
we have to be exceptionally aware of with a very small staff. >> Well, that was my question about how fast does this have to be out. You know, if it's a smaller request, you do it really quickly. That's fine. But if it's something this lengthy, we need to
prioritize uh and I want to know if we can these reports and the audit. That's big. We need to get those done. >> Um if that was the first priority, are we in running into an issue getting out the
data? >> Yeah. And I think that's why, you know, Heather and I think we need some time to just figure out how hard that's going to be. Um the city of Fairmont's actually working on a data request that's very similar to this and it's been about a
year and a half and they're still giving data out. So you get as long as you're responsive and you're continuing to give them updates and data the data administration considers that reasonable. So it's not unreasonable if let's say
March is you know we're still working on this and March is very busy and there's streams meetings going on and you're traveling to state capital federal capital building to advocate for streams if so let's say nothing much happens
with the data request for a few weeks >> because there's other priorities that that's okay as long as we're not >> Yep. As long as we're constantly communicating and giving them data. Yep. That's good to know because I there are definitely going to be things that are going to have higher priority,
>> right? That's what I wanted to clarify. >> And that means keeping in touch with the person that made that request. >> Yeah. Correct. I think the data administration when we were speaking with them last week, you know, one of the things that they they
always caution go up is like, you know, constantly communicate. If you need clarification, clarify. You know, it just that's where people get in trouble, I think, sometimes is they just stop talking or they stop sending data. >> Yeah. >> Yeah. >> I just want to clarify this isn't
something requested by the state or the federal government. This is just a resident request for >> Yep. Correct. >> Yes. >> Actually, it's an email request. There's only an email on there. There's not a resident's name. >> Right. >> Correct.
>> So, >> but Right. It's not an offic it's I've seen it out there in social media that it was a you know that oh this is the state diving in looking for fraud and abuse. That's not it. It's a it's it's a >> an individual requesting the
information. Um so council what are your wishes? So, if you have time to do it, um, you know, as long as you're continually communicating with this person,
um, do you need a whole lot of office time with the office closed or, you know, with the front office closed? If >> I would say it's going to be more productive to have the office closed, >> even if it takes,
you know, you can just give what you can. >> I would preferably like to get this done as soon as possible. >> Yeah. And and I think from from our standpoint too, if someone requests the information, whether or not it's difficult and timeconuming for us to
gather it, it's still in the best interest of everyone to get it done as reasonably quickly as we can. You know, I suppose we could say, well, okay, you can work on this whenever you have a spare five minutes. And that could mean
that that data might trickle out over the next two or three years if you, you know, if you think about the extent of that data request, it could take a very long time if you only worked on it in short little time increments. I don't think that that is necessarily the in
the best interest of the city or our residents and nobody wants it to hang on that long. >> Is there certain times in the city office that are busy? Are mornings busy, afternoons busy? When do you see or is
it about the same? >> Mondays are very busy. Fridays are pretty dead. Um, it's kind of hit and miss the rest of the week. Just depends on what time of the month it is. >> I mean, I'd like to see the city office
open every day. Is it possible to say at noon it, you know, on Thursday, Friday, it's going to be closed? Afternoon, uh, and then that gives you the rest of the day. >> It's definitely busier the first two weeks of the month because that is when people are coming in to pay their bills, >> right?
>> But Mondays are usually really busy. That's we moved our >> I would not even touch that. I'm just talking about, you know, Friday is slow. >> Friday is generally pretty slow. Um, every once in a while we'll have a busy Friday, but that's usually like the
first couple weeks. >> I think it's important to think about too, Winthrup is a a smaller town and we have traditionally had the city office open Monday through Friday, pretty much regular hours. If you look at other small cities, they they don't all have
hours like that. Some have our their city office is open from 8:00 to 2 or open Monday, Wednesday, Friday. Um, so I I don't think that if we post when we're going to be closed on occasion and a
reason for it, sometimes I think that is probably better use of resources than trying to have staff juggle 10 different things at the same time. So, if we want, we could as a council,
we could say authorize up to, let's say, 12 hours a week. Um, that staff could determine when it's best to be closed. We could let them have leeway on that as long as they post it a week in advance. Um, we could decide here which days we
think are most appropriate to close. Personally, I'd rather give them a little bit of flexibility because they know when the bigger deadlines are coming up. You know, if we say, "Okay, close Friday mornings." Maybe there's a,
you know, large project that they want to work on that would work better with other timing. >> I think it would be nice if we be consistent. >> Um, you know, if you're going to be Thursday, Friday afternoons, you know, from noon on, you'd be open from 8 to 12. That's just my opinion.
>> I don't like I would prefer to get it done. Also, like you said, Julia, not drag this out for a year and a half or >> I feel like the longer you wait to get this information out to you, the more they think that like I don't know, you're like holding information and not getting it. And that's I mean, clearly
that's not the point, right? Like we're >> gathering and printing data as fast as we possibly can. >> Yep. If they want it, we'll get it done as fast as we can. larger cities have staff who handle data requests. We we're not that big. We
barely have enough staff. We have, just for comparison, um we've talked about this with other city people. The city of Gaylord, you know, which is a little bit bigger than Winthrop, but they have four in their front office. Um Gaylord, I think, had five. Four for sure. At one
point they had five. >> You mean Arlington? >> Ar Yeah, Arlington. So Gaylord I know has four. Arlington at one point had five. Um, and they are a little bit larger than W, but that's that's a pretty big difference between two. So, our staff does a lot in the time that
they're >> and we eliminated one of the >> He did. Yes. >> I also think it's worth clarifying, this may be a little off topic, but there were several people that came in to talk about this meeting and they were asking questions about the use of upstairs and
the library. City Hall in this event is three offices. It's not the whole building that we're asking to shut down. We're just asking >> Oh, that's a good point for >> Yes. Uh Michael and I to be shut in so we can concentrate in the work. >> Yeah.
>> Doesn't affect the library? >> No. >> But that's an important to clarify because people might think if city hall is closed that means the library and upstairs and everything is closed. It wouldn't be that. >> So I have I have a proposal. Sorry. >> What's that? I was just going to throw out a proposal here. >> Go ahead.
>> Um, what I'm thinking is if and I guess I'd put this in a form of a motion if if it's acceptable to everybody. So, eight hours per week. And I would say Thursday afternoon from 1:00
to 5:00, which would be normal business hours. And then our normal open hours on Friday is 8 to noon. So that would give you eight hours a week and I think that we should do that for the month of February and the month of March and if
we need more time after that then you come back to the council and ask for it. >> So you were saying Thursday from >> 1 to 5 to 5 Friday and Friday morning >> parties closed. >> That way we're not paying overtime to do
this either. I mean Michael's salary but yes. Yeah, that's right. >> 8 hours is enough time. Well, then let's do it over the weekend, Eddie. >> Believe eight hours. >> I think that's a good idea. >> Got them all. >> I like that.
>> It's a start. >> Mhm. >> If we need more in March, we can say we need more >> the rest of January. >> I January. >> Well, yeah. I I would say starting in February just because it'll start >> because that that gives us a little time to post it. post it and get it updated
and get it on the >> because I want to I also before you even do any of that posting get clarification from who's requesting it. You know, maybe they're not requesting as much as we feel that we need to get.
>> And I think it it's important that we do try to clarify that, but it's still our responsibility to fill the data request as it was received. >> You're right. We can we can ask for clarification but um the requester does not have to provide that and it's incumbent upon us to pres to fulfill it
in the original request form if that's what they stick with. So we have to make provisions to do it as it was requested. >> Right. >> So was that a motion you made? >> Yes. If it's Yeah. motion. So Thursday
from >> city office B closed Thursday afternoons from 1 to 5 and Friday from 8 to 12. So it would be closed all day Friday because that's their normal business hours >> for the month of February and March.
>> And if they need more time after that, come back to the council and ask us, >> which would work well because we could address that at the March council meeting or at very least at the April, beginning of April. >> Y >> Okay, there's a motion. Is there a second? I'll second.
>> Okay, I'll let you fight over who got that. >> I second it. Okay, Jenny got the second. Um, is there discussion? Any discussion? Any last discussion? All right, all those in favor of Ed's motion, please say I. >> I.
>> Opposed? Motion carried? I believe that is all that is on our agenda. Somebody would like to move to adjourn. I'd >> like a motion to adjurnn. >> Second. >> Motion by Jenny, second by Kelly. All those in favor, please say I.
>> Opposed. Thank you. Thank you all for again for coming out on this really, really chilly evening. We appreciate it. It's It's really great to see the community engaged and interested in what's going on in your city. So, bravo.