--------- tomorrow. He It got me >> all of a sudden. I was like scratch my forehead. I was like, "Oh no." like it's very special. Okay. >> I had to lean into now.
>> Is that good? >> That's my too much the other way. >> How about now? >> Okay. Thank you. Um, all right. We will call the meeting to order. Roll call, please. >> Hardly >> here. >> Davidson, >> here. >> Given
>> here. Gordon >> here. >> Green Street >> here. >> All right. They're all here. At this point, we will uh I'll look for a motion to approve the agenda. >> So move. >> Second. >> Rolloff. >> Barkley.
>> I. >> Davidson. >> I. >> Gilgeness. >> I. >> Gordon. >> Hi. >> Green Street. I >> All right. So, our action this evening is a resolution to approve finance for superintendent. Hold back page up.
Whereas the board of education has considered the candidates including in districts list of finalists for the position of superintendent. Whereas the board of education has selected a finalist to appoint a superintendent and whereas the board
declares its three finalists at least 14 days before the board of education made this appointment pursuant to CRS24-6-423.5. Now therefore, be it resolved and declared by the board of education of Woodland Park School District RE2, the following person is appointed to the
position of superintendent for Woodland Park School District. Miss Ginger Sloum. So, do I have a motion? >> I move we accept the resolution. Second Barkley. >> I Davidson. >> Hi.
>> Gilgeness. >> I Gordon. >> I Green Street. >> I motion. We have a new superintendent. >> Is it okay if I say something? >> Yes. If you'd like to say that.
>> Uh, we can give you a second to say that. Thank you. I mean, I watched the Oscars last night, so >> Thank you members of the board of education, and thank you to the Woodland Park staff and community for your trust and confidence. I'm deeply honored to
accept the role as your Woodland Park School District Superintendent. This district is more than a workplace to me. It's a community I care deeply about and a place where our students futures are shaped every single day.
Over the past eight months, I've had countless conversations with parents, teachers, students, and community members. Every one of our discussions included a deep love for this district and this community.
That love and passion for our students is our strong foundation. From this foundation, I will lead us into a strong future with relational stability, valued transparency, fiscal responsibility, and respectful
governance. I will lead the Woodland Park School District as a partner. I will lead our district with trust. I will lead our district into the academic excellence our students deserve. As a team, our district will partner
across campuses and throughout the community so families feel confident enrolling their students in our excellent schools. Our teachers and staff will be valued as they continue to achieve excellence with our students.
I'm fully committed from our strong foundations to pursue our strong futures with steadiness, transparency, and a wavering focus on what is best for our students. Thank you for your partnership,
your service, and your dedication to this community. As we move forward together with respect, with courage, and always with our students at the heart of our decisions, then the story of Woodland Park School District will not
be defined by the challenges of our past, but by the stronger, brighter future we build together. Thank you. Um, and I before we do still have to uh approve your contract, but uh I just wanted to say too that um
you know I say we we went through this whole process. I know there'll be people who are upset that, you know, we we didn't make this decision months ago, but I really believe that going through the process um made us as a group even more
confident in Ginger's ability to lead us in the direction we need to go. Um I mean, we had a a strong group of candidates apply. Um, I think we had three very strong candidates here last week and um, I was glad that the
community was able to be involved in interviewing them and providing us with their feedback. Um, and we took all of that into deep consideration while we had our conversation on Thursday night. Um, I don't think it was a decision any of us made lightly. We were I think
interviews wrapped up around 7:15ish and we were here till about 10:05 that evening um having conversations about it. So um you know I'm I'm really excited we have Ginger here, but I just want the community to know this was
something we put a lot of effort into and making sure we were making the right decision for what the school district needs today and and helping us get where we want to go on a go forward basis. Can I say something really quick to I just wanted to say I don't know if
they'll see this but I'm really thankful for Fred Meyer specifically Dave and Jason and Gary. I really feel like they provided great applicants for us to choose from and I was really proud to sit here at the forum on when was it?
Yesterday last Thursday. Yeah, Thursday. Um, and yeah, just to see all the candidates and really feel like proud to present them to our community. And so, yeah, I'm thankful and I'm thankful for the
candidates, each one for coming out. Um, then at this time, we'll we'll move on to action item B, which is the superintendent contract approval. Um, so just looking for a motion to approve
that contract. >> Second. >> I think we need some discussion. Y >> because I don't >> I maybe I missed it. >> I don't think I've seen it. >> So, >> did I miss it?
>> No. Okay. There was just some slight changes to some of the verbiage by our attorney. >> Okay. And so I can get it. >> Could you please? >> Yeah. >> Yeah. I think I based on what we've experienced in the past.
>> I was expecting it to be here. Um >> read the contract >> always. Sorry. No, don't be. I thought it was here. It is not. I did see a copy. I didn't realize not everyone was copying on it.
It's okay. Thanks. sign it because it was um it was at an event I went to last year for teacher. It was like a teachers. I think >> we should ask our yeah our community
spotlight volunteers to sign that every time we bring them here. >> I was I was thinking of also inviting every school to come over like one day after school and give them like a little snack and ask it if they haven't yet. >> Yeah, I was talking with Candace at the
last meeting because I was like we need more people to sign. >> Oh, absolutely. for the parade to happen. >> Yeah, it was like was that the Barbie? >> The Barbie there too. I think it would be a good idea to take it to the schools and then take a
picture with the kids. I was too. >> Whatever baby Why are you like The cheapest lunch is going to be incredible. I thought I would construct a letter
that we can take with us into bed place. Sometimes your person take off. It's all >> district where I don't know.
I think it's women's setting. There's a lot of I just have I have a couple of questions just from the very very first page where there are a couple of places where it says number in there like it's not
established yet um on the on the this page >> on the email. >> Yeah. Yep. On the email. >> That's okay. >> Is it st is there a standard policy for those numbers? >> I guess that's not the contract. So
maybe that doesn't matter. That's not what we're actually signing. Um yes. So I think that part specifically is talking about um other benefits. Okay. And there's a section in the
um on page two that section six E6. Got it. Got it. Okay. All right. Good. Thank you. signature line also needs to be updated. >> Yeah,
on there. I was so busy looking at the rest of it. I didn't uh also Keegan just wanted to note on page two section E5, do we need to specify the district versus the board?
E5. says the board is going to pay for her health insurance >> instead of the district here. You ever notice anything else? >> Um the evaluation
I think is December 125. >> Yeah, that was in her my initial 26. No, that's a long No. I actually think we could probably strike that whole sentence because it already states earlier that we'll meet
two times per year at a date selected by the board. >> You're right. I don't think that sentence is needed at all. Actually, the term section is a little closer. It still calls out the fact that you were interrupting.
If at any point the superintendent is succeeded by a nominator interim superintendent, >> you just propose to strike that sentence out. It's a long sentence. >> Yeah. >> Oh, is it just speaking out an executive staff like if it wasn't somebody named
his intern? >> So that that was from what? So this was >> the original >> Ginger's Yeah. contract as interim. >> I agree that whole
permanent superintendent is but that's what this contract is for. So that just hurt me. There's just no obligation to fund the obligation to fund the finan I think the board has done
this Maybe not. Maybe that's just Oh yeah, that needs to go. I think that I think that line is a problem too because that was again based on her being in >> which part of the fiscal school year. >> Yeah.
>> Yeah. >> Because we have to go we it's a two-year contract, >> right? That's that's what I was. So, >> we may need to seriously >> I mean, we may maybe we don't vote on it tonight and we send it back to the Yeah.
>> Yeah. I'm fine with that question, too. >> Yeah, there's a couple weird things in here. >> I'm fine with that. >> Like, I made sure all of the things we wanted updated were, but I hadn't looked at the >> right >> the rest of the language and realizing it. stuff that John was recommending that
didn't get >> there. Well, there's a measure. >> Just out of curiosity, like what what's the typical process for like redlinining an agreement? because it's hard to do like unless we're like all reviewing and contributing or like do we do it all in
public meeting and then we go back and like just that's just a question for contracts in general not just this one. >> Well, this is really one of the very few contracts we do. >> Yeah. Yeah. Um
and I can tell you that uh the previous board didn't so I have no experience with that. >> Okay. I mean general in contract is presented not with red lines and such. It's just presented >> to the to the board and then we vote on
it for the superintendent. >> So yeah. >> It's okay. >> Yeah. >> So I just want to clarify then. So, uh, we've taken note of some possible revisions, right? Going to send it back to our attorney. Yes. And then I just want to clarify then, >> um, would you then take responsibility
for reviewing and approving the red lines as we've discussed them for the attorney to make and then come back with the final approved contract or how would that work >> or do we do do we do a second round of review or something? >> Um, I can do a review. I can send it to
everyone so you can all see it again and then you can all email me if you notice anything else. This we're not all editing a you know the same document which creeps into >> private conversation territory. So yeah
>> and then will I be able to see it too? >> Yeah. Honestly, I think we need >> Yeah, >> probably maybe you uh me and John need to have a conversation to make sure that this because I was hoping it was like
Yeah, this is uh still kind of a contract format >> that I'm not a huge fan of based on, you know, creating the original.
I think we can do better. Um okay so we did aside and vote correct yes and we've had discussion so I think then at this point we need to >> vote
no >> no >> no >> Jordan >> no >> green street >> no >> to do then is to go back to the lawyer and get this done. Luckily, we have time because your current contract is still.
So, we've got time to fix it before July 1st. >> Y Okay. Um, that brings us to the end of the special meeting. So, I need a motion to adjourn. >> I move we adjourn the special board meeting.
>> Second. >> Bley. Hi >> Davidson. >> Hi >> Gilz. >> Hi >> Gordon. >> Hi >> Green Street. >> Hi. >> Official meeting done >> into the work session.
>> I'll probably take a few minutes breaking. Part: 2
Please >> here. >> Davidson >> here. >> Gordon >> here. >> Sorry. >> Just a quick point. I think the contracts that Candace gave us, we should get back to her. So, they'll be
disclosed. >> Yeah. >> So that we're not carrying. >> Yes. Thank you. >> We're going to get an opportunity to review them again in the email, right? >> Yes. >> Yeah.
>> Because I wrote those tied to John's. >> Oh, shoot. something to be honest. Monday when they meetings I'm like I feel like I didn't have the time to >> Yeah. Well, I mean the positive is then there's this and then spring break and
>> Yeah, >> we have a bit no meeting. >> That's true. >> Um All right. We don't need to, but does anyone um Everyone has the agenda. Are we happy with the order
at the moment? I like having Karen and Jason say that if they want to leave, they can first. >> Yep. I'm good with that. >> Um just related to the financial items, the same thing like for David, do we need to
move any? David um was not going to be part of that. That I think was Rob and >> Laura. My brain just stopped. >> This isn't sitting right. >> Um we're going to report on the findings
just in case he's available for questions or want to be. >> I asked him um he don't have any anything on it. I I really >> I would actually just suggest that
we might switch um DNA just because that event is actually part of the plan and we can talk about the plan first. What do you think about that? >> I was I'm wondering I don't know what the sustainable funding options are, but will the financial oversight committee
kind of feed into that? No, because I the financial oversight I believe is mostly um having someone like a group of people who see the financials or like audit a you know helping with that portion as opposed to fundraising.
>> Right. Different. Yeah. That is more how do we bring more money to the district which will committee also but a different maybe >> but still oversight committee can be
turned >> well so I was just wondering >> I would I would look for different groups and personalities of people and I would look at one as a task force rather than a committee because it's not ongoing that piece of it I Yeah, actually the order makes sense because
then I think we talk about the options and then we talk about like how do we do that and I think like there's where that's where the committee might be involved too. >> Yeah. >> Okay. Um and then just as a general announcement, apparently my phone is not giving me all of my messages.
So, if you message me and I do not respond within like an hour, I probably didn't see it and you can give me a call or send an avenue. I don't typically ignore people.
So, if I do respond, I probably didn't see it. Okay. So, then Karen, would you like to kick us off? Sure. M probably be here. Okay. Does that I mean you guys probably >> again
sorry to the new system here. Um oh this is just information right um to share with you so that as we work to be more transparent I wanted to get the conversation out the open here first and so that you would be expecting what
might what might come after that and so many of you know that we were we had partnership with the summit learning platform summit people from summit and that merged into gradient learning and now gradient learning is merging into transcend.
>> And so there's been another another shift kind of like when your mortgage company um they sells your mortgage, they sell your mortgage or >> and um suddenly you have a new mortgage. >> So it's the same kind of thing with transcend. We do not need to complete any kind of a formal like the MSA
agreement. It's already been done. Their language was in there that we could they could transfer, you know, ownership of the parent company. And that's what's happening. But I want you all to know about a couple of things that will be impacting STEM. Um the first thing um
transcend is another nonprofit and so just like a gradient was um it's just larger and there's a quite a few more supports and so it's what's actually going to happen with transcend is they have a port they have a portfolio kind
of a situation where they can offer schools different things depending on what they need and gradient will be coming under transcend and will become the the tool for curriculum delivery. free and the high quality instructional materials because they don't have that
in their portfolio right now. So, this is coming under and that will be available. Um, it's still free to us. Um, the curriculum we're using, we can still choose and customize just like we have been. the coaching and training is
still offered to us and we still have the use of our student um the sorry not the SIS the the delivery for curriculum like canvas is what it's called um we we still have c the canvas platform available to us which is fabulous um
canvas is used by universities and schools all over the nation I mean it's very it's one of the very top and um the third thing Um the transcend has a lot of shared beliefs with our current in
draft form I know but our strategic plan and some of the values of our district that we've long held. Um especially things like the whole student um really focusing on the whole child. Um that's that's definitely an anchor piece of
transcend. Um where we have also have an opportunity though um with the increased portfolio like all these different services they really transcend really believes in a community building a community- centered model and so they if
we choose they could come and help us like form community groups and listening groups with our students and faculty and like pull parents and pull together really like into the design lab and create what we want our vision for
Woodland Park like as far as the educational experience for students to be. And so things like if we I know Rob like with internships, we talk about those a lot. Um if we want to build a school that really the capstone is an internship, we could create that um and different schools around the nation. So
if you go into their website, you will see different models, different ideas um that have all been community created. And so I want to highlight that for everybody because it's very easy to log in and go, "Oh, we don't want that here." Well, that's not they're not a
program. They are a organization that comes together and helps us build something should we choose to go down that direction. If we don't choose that, we still have Canvas and our high quality instructional materials just like we have been having. We have the same coach um his name is Alex and he's
been fabulous. He's been with us for oh gosh like seven years and he meets monthly um at least monthly sometimes every other week um with our administrative team and different people um different building leaders. He'll
meet with them and help them understand like the instructional process and he actually will fly here and spend time in our classrooms and give feedback to us and help us learn how to coach staff and how what we should be looking for in the classroom and like really raise that
level of excellence. And so um he'll continue with us which is wonderful. I do want to share um something else you will see. you can pass these around just because I think it'll it'll definitely be an interesting topic
for people that they'll you'll hear some some stirrings around this because what I anticipate doing is that at the high the junior and senior high level we will be meeting together and talking about what elements do we want to keep what do we want to make our school like there's
going to be all these conversations around how want to use these services. Um, and so I just I really wanted you to expect that there's going to be those conversations happening and um because in the past we maybe rushed a little bit and didn't bring our community along
with us quite as well as we could have um with the summit learning platform and even standardsbased grading to an extent. Um we want to be much more deliberate and really bring the community into the process wherever wherever possible if we're going to make changes. Um, so this first blue sheet
real quick, um, a huge component of transcend is really shifting away from the industrial era type learning. You know, our school systems are typically the exact same as they were 100 years ago. And they were really set up for that industrial model.
Uh, everyone comes in, they're the same age level in the group and they learn the same things, they produce the same things and then they move on to the next. just producing them through the chain, preparing them for the job that was very consistent you'd have for 30 years. And like my grandfather, he had the same job
for 30 years and literally retired from the company he started with. Uh that is no longer the case for our students at all. And so you'll see the shifts over to extraordinary learning. And um that is very much what transcends mission is all about is those things that are in
blue. the next document or let me ask if there are any questions around the the leaks. They call them leaps. I will say it's slightly a shift because what we've experienced here in Woodland Park, we were on the track to
extraordinary learning and um the choices that were made previous by the last leadership group really took us back to the ind industrial era type of learning. And so shifting back again to the extraordinary type of learning is it's a shift from what we've had over
the last couple years. Can I just ask um is transcend new view like gradient? >> They've been around for years. >> Okay. >> Yes. They've been helping schools for years. Lots of research, lots of um different they've built helped
communities and school systems build different school systems. How will this I'm not familiar with like gradient like the interface or any of its functionality. I'm not at that point yet. Um but I'm curious like what's the more immediate changes that like our
students will experience like in terms of the learning curve or any changes in the way that they utilize the platform? >> Really nothing. Um there I will say this year um there will be some changes for staff and students will experience some of them as well like but they're I would say very good changes. Um, one of the
things is like our English curriculum right now, it's got resources and all the materials, but there's no Google slideshow that goes along with teaching through like introducing a unit kind of a thing. And now there will be slideshows that go along with every unit very purposefully with instructions that
are up on the board. Um, which is fabulous because right now our teachers are having to create that from scratch. Um there will also be lots of updates for um a lot more links, a lot more embedded features for students to be able to access more materials. Um the
toggle the toggle experience for teachers like they'll be able to see it side by side, the student view and the teacher view where right now they have to like almost it's like you have to go out and then come back in and it's very >> it's cumbersome. Um, teachers can choose
to update. They can accept the updates and get the new features in their program or they can just stay exactly where they're at because sometimes teachers have built all of these things already. They might choose to stay. So, nothing radical. Um, they probably will experience a different color on the
header and instead of a G, they will probably have a T. Um but yeah that's >> and what's the process look like to involve stuff in the decisions internally like you mentioned the conversations we're having directly with transcend but can you clarify like how
>> yeah this is being evaluated or discussed with step >> yeah the um claw leadership team at the junior senior high they have already met and begun discussions about what will this look like um you know how do they feel about it and trying to work through some of the changes um
They're really only focusing on using Canvas and like what we're doing now. They haven't talked about any of this transcend greater package of opportunity. >> Okay. So, >> with um with this additional package, right, are the opportunities to add on
to it. Um obviously our history curriculum and and you know what we're what we're providing our students has been a hot topic this years. Um, does it provide would it help with that if if we were going in a different direction or have
>> Yes, they're they are going to um they're in testing right now with a curriculum called I Civics. I have not done more than like look in the site because I just found out like Friday basically and so um I've not dug deeply into it at all. It's mostly they're
focusing on eighth grade um working on getting that program vetted and making sure they like it before they pull it in. Um we kind of expect that they will pull it into the platform as an option. Um but there's not a lot of option with his history is so it's governed by all
these different standards and so it's a little bit messier. uh we would like to follow Colorado state standards very much and I'm also I'm looking at this is a side topic not with transcend but we're looking at a c a curriculum like
K12 that could be used for social studies to replace American birth right threat completely >> what what is the typical process or what would be the preferred process in terms of the steps we would take towards that or just with bigger >> decisions bigger decisions around curriculum
change in Yes. So, we want to start following our administrative policies and and bring those um we need the community to weigh in on any on curriculum and we need the board as well and so and of course staff. Um so the idea is actually tomorrow we're meeting
for our writing curriculum. We're not satisfied with our K6 writing curriculum. We want to bring something else into it. We want to bring a writing program into it because right now it's very um literature heavy which is wonderful >> but we're missing some writing
components. And so we have assembled a group of teachers. So we have 12 teachers coming together tomorrow and we will be looking basically going through reading some research looking at what we currently have in our program. We're aligning with state standards. We already did that work previously and we recognize that the writing there a whole
bunch of writing standards that are not met in our current curriculum and so we will be creating a list of filters if you will for like what is our ideal writing curriculum. So that's happening tomorrow and then from there and then we also have a list of like six different options and so we'll filter sort through
those tomorrow. Um, I would expect two or three to emerge as like these are real possibilities and then we will take them to our teaching staff and get their input on them and then we will I'd like to bring them to the board um in April
and let you know about the names and then have community the tables set up probably like in the small conference room where parents can or family members or community members can come in take a look at the curriculum give survey feedback on it and then bring that to you on what May 13th, I think it is for
your standard approval. >> And that's what I'd like to re do that for every bit of curriculum that we're bringing into our school system. Um, we're also looking at preK, which is >> I also just want to clarify that transcend education is more the learning
management system that is underlying of the all of the curriculum, right? >> Gradient is really the the learning management system, but in Canvas. And so that's going to like now complement what transcend is already doing. Transcend does not have a learning management system.
>> Oh, okay. Which is why they just >> Oh, so it's like it's the more of the organization >> that owns the product. Is that correct? >> Well, Canvas is a it's a Canvas is the product. >> Yeah. >> If you will, the learning management
system. gradient just took it and put their stamp on it and customized and made it like theirs and it's giving it to us. >> Okay. So, >> so basically a new company owns the platform we were using
>> and they also provide these other resources since we already have the product we also have the option of >> correct and I will say canvas is also available like if you wanted to just go and purchase canvas it's very expensive >> yeah I think it's a it would be like a white labelled product in that sense
right so they just have the baseline technology and then you build the >> correct So, Gradient has done a lot of customizing our work and filling graphs and things like that that so we can see who's on track and how I have a question about gradient just because I know last
year it was kind of a learning curve. >> And has this year like exponentially run more smoothly or >> much better? Yes, things are smoothing out quite a bit. >> There's still work to go. There's still
a lot of customizing and a lot of um boy putting all of our existing curriculum into that platform. Um there's still a lot of work ahead and we do that work in the summer typically. >> Is that something we're working with the
company to like are they helping us pull that information in or is it more like here's the product now you up >> they help us pull in the base curriculum the high quality instructional materials so like Odell language arts. So they pull an Odell, but if we um like say
Jenstone, she has a great assignment for AP that she's been using for 20 years. It's fabulous. She has to put that into Canvas and it's it's not cumbersome once you learn how once you learn how to do it. It's like many of the learning management systems out there. So and all
schools use learning management systems now. like it's just part of >> the summit learning platform was on the front end of the cusp of what where we were going as a world basically with a learning management system. So, but everybody
else is caught up. >> And I know with the summit learning classroom, they preferred that we use their curriculum even though we didn't really is what I've heard in the past. And then, you know, we kept using our
own mostly. But I'm just wondering if transcend will be okay with us kind of mixing in what we want. >> We can fully customize it. In fact, going going with transcend, we actually can customize more. And so we could choose to say like no, we don't want
your coaching or we don't want to use your math curriculum where right now they're like gradient has said we want coaching as part of it and math and language arts. You must do those three things and use canvas. >> Yeah. Like you have to do a certain amount of it or they will continue it.
>> Yeah. Where transcend says you can actually get you could choose you customize whatever you want to customize. So, and partner with them in different ways. So, there's a lot of freedom there. But I will say with that with that much freedom also comes of course a lot of responsibility and a lot
of work. And so I'm very reticent to chuck um the high quality instructional materials that we've gained access to because those they've been vetted and proven in schools around the nation. And if anybody's ever attended a workshop on how to write a multiple choice question,
it actually takes you hours to do a good one really high quality multiple choice question. And we can't have ask our teachers to do that at night on Saturdays. It's just not >> uh the next document really fast. You don't have to go into it, but I just
wanted you to know um transcend like this is a portrait of a graduate kind of a thing that they are looking for. They have three things that they really want to go after. Again, this is not prescriptive. This is like these are the things they ideally want. They want
intellectual prowess and they give some good examples of how that looks in the system. way finding basically the ability to decide on a future and go through key decisions. Um you've taken your child through applying for a job or
getting into college and dealing with the financial aid and the all the decisions like it's tremendous and kids need early exposure to that because it's actually a huge barrier especially for poverty. We have many students in generational poverty in this district
and in order to get out they have to be able to wave fund. They have to be able to graduate and then the last one is well. So they are transcend is looking for those three elements in any program that they work together with you. So anyway, we'll see what we create. All
that to say, I just want you to be aware of the changes and it's not scary. um even though people might you know change. >> How do we generally measure like the performance of the outcomes that we have with this type of
a system? Is there a way or >> Yes. >> I mean well I would say test scores are obvious obviously a measure of it. Um student surveys we'd like to get back to student surveying our students. I know that student advisory council just met
getting feedback from them um in that context and in general we know students are going to have to struggle. It's not going to be an easy ride and I think that's a piece that it's met with a lot of resistance and there's but students have to have the
cognitive lift like they have to be doing the work and so I noticed like this the program is doing its job when the student is not so stressed that she can't function but she's challenged and she has to push and maybe get some extra help and like it's right that we call it the zone of
proximal development like they're in that space of like a little bit of stress and like they're going to rise to the next level. And so when we're seeing that consistently with our students, that's fabulous. When we see lots of worksheets going out and kids just blindly copying and handing them in,
there's no learning happening there. It's very very minimal. So >> yeah, we know how to measure the effectiveness of this particular platform andor >> Yeah. Well, if you um have followed our scores over the years, like even through covenant park kept rising and that I
know people were frustrated with some of the platform, but I'm tell there are amazing things there and students learning that self-directed piece of I have to actually read the article to be able to answer the questions that was critical to their success. and where
there's we have a generation of students right now that really would like to just be given tell me what to do just tell me the answers tell me what to do I don't want to really think and engage and that's that critical thinking that we talk about in our mission statement >> um we have to push them there
>> they don't want to go naturally at least not all of them >> is there a plan to for how to engage the community in this and >> not yet you are the lit literally the high school staff doesn't I've not had this whole conversation with high school staff again. I thought I'd bring it here
first this time to get it out and to so that everybody knows we're going to be having this conversation. They're going to be big. Um some of them might be crunchy. There might be some difficult feelings around some things and fear about change and um and then start start
doing the work. And I will say just having been through the gradient training, this already feels better and more comprehensive to me than when we switched from someone to just gradient. It feels like gradient lost their vision a little bit like their big picture thinking.
>> Um after this meeting, I will share a link with the CF C >> the big guy. What's it CEO? the CEO the TED talk that he did um talking about transcend specifically um it's
pretty inspirational and like there the heart it feels like the heart is back with the tool >> and so >> I'm excited about the opportunity for what we might build so and please know that we won't build things and implement without community and staff input like
this >> but what we've got is going to probably >> I just recommend to posting it on the website just um because even when we switched from summit learning to gradient >> it was like a confusing process that I
had to dive in >> myself which is fine we but it's like most parents may not even know or understand what that even meant looking over or the why. Um, so just putting it there for those who want to find
>> there might be an opportunity to tie into our strategic communication plan as well to make sure that >> know what those three bullets are and what's coming forward >> based on what you presented today.
>> But it is important to know that we won't have a completely different school when kids come back in August like that. Yeah. the time that's like next year we'll be building out if we choose to perhaps transcend in a more robust way that'll be next year's like zero year is
what they call it. >> Um so we build up purposefully together. >> I like the idea you presented about doing the survey with the students >> and and the feedback comes up uh either >> through the survey or through the student council as well.
>> Is there an opportunity? >> Oh yeah. >> Yeah. the student council council lead to present that to anybody. It would be a good learning opportunity. >> Yeah, that's a nice idea >> just whether it was the board or to
somebody. Great. >> Sorry. You said goodbye. >> Yep. >> So, got a sheet coming around. Last time we talked about
generating some ideas for community involvement in some of our facility needs. Obviously, we we have some facility needs that require very specific licensed skill sets that we can't really volunteer out, but I put together this
is just kind of a first draft. I wanted to get it in front of you and have you give me your ideas. Some of these I can implement rather quickly. A lot of these are things that we would do over the summer. Um, and
typically in the summer like the past summers since I've been working here, we've we usually hire uh some temporary summer help. Usually three to four full-time positions to help with the increased workload on the
ground side. Um, I would like to try to avoid that if that. So, I included several of those pieces in this list because it like I'm trying to save budget money everywhere I
can. So, like I've actually got like I ordered a pallet of asphalt cold patch a couple of months ago just trying to be prepared for when we had a little bit of warm weather. The winter's been difficult on some of our schools.
Um, I think we tal like Merit is probably the one that's taken the most damage. Summit and the junior senior high are probably second. Coline's held up pretty well. And we don't really have any repairs at Gateway. Those are things like, you
know, if we had a day where we scheduled some volunteers, we could do like a quick training at one location and then everybody grabbed 10 bags of cold patch and here's a map like go like it's
really something you can't it doesn't require a long training. Anybody can do it. We've had volunteers do it before actually just to help out because they're tired of driving through. They've bought a bunch of stuff like I'm trying to dodge in this pothole like I'm just going to do it. So, um, one of the
more expensive things I thought maybe we could test our community's desire to fund raise would be the bathroom petitions at Coline Elementary. They're pretty rough shape. We've been asking for those since
before I got >> that was one of the first things that I got asked about when I started. >> And so I haven't gotten a quote to replace those in like two years. Um and so I don't know like
I'm going to guesstimate that's you know$25 to $30,000 project. So I think it's reasonable to fund raise that amount. I don't know what that would look like. >> Is that something we could pull in like our culinary students? >> That's what I was thinking.
>> Like if we had a I think maybe we have some contractual messiness with our food provider, but if we had it in a different location, maybe we had the cultural center. >> Could we have the the culinary students maybe create the food and and then we
could do that? >> They have a nice affordable menu. I know Mrs. Lambert has done quite a bit of fundraising for her own program, so she's pretty good at doing that.
So, that's that's something I I obviously I we don't have to fund raise for that specific thing. That's just something I thought might be, you know, there's different ways to go about it. Um, parking lot striping is something
that we skipped last year. Normally that's an annual thing. Um, in the years prior to me being here, I was told there was a point when the maintenance staff did all
that. That's when we had like five maintenance techs and a director. And then at some point that got outsourced and I think we were paying way too much money for what we were getting. And I'd
like to bring that piece back, you know, where we're doing that somehow ourselves is it's not a difficult it's time consuming. Um, but that's another thing. Well, like some quick training like if we do it before the existing lines are so hard to
follow, then all you got to do is just follow what's there. And it makes a big difference. Like I don't think we can afford to seal coat even though I would like to, but at least we could stripe and we could redo um you know the ADA parking spots. We
actually have some ADA compliance that I have to meet um before the end of the fiscal year and it requires relocating some ADA parking spots. So, we're going to be doing some of that. We have all the stencils and um we have a lot of the paint um left over from when we were
doing it ourselves at one point. So, I thought, you know, that would be something also in the summer if we had volunteers that wanted to come in and it'd be a pretty fun like we have several of the little carts where you just clip
the spray can in and you know that type of paint isn't as longasting, but it also if we're trying to utilize materials we already have and you know, volunteers, it'll it'll get us by another year and really change the look at the campus.
um all of our modular buildings need repairs. This is where I think we could get some of the local handymen contractors um to come in and help us out, especially at Summit. All of the skirting around the modulars need
significant repairs. Um I really would like to see some of those repainted. Um we did do some in the fall. We restained the decks out at Summit. um the ones at Coline need it before they get start
getting too weathered. But those kind of things, the modulars, I think that's where we could get some of the contractors if they wanted to get involved. Um there's a little more skill set needed for those repairs. But um it would be something where if you had you
know a team I think of you know six to eight people like you could tackle all three of them at summit in like a couple of days >> you know and then you know and the same thing at Coline >> are students in all of those modules out there is it all
>> is it just or is it >> one at Coline is sixth grade and one is champions right >> yeah and you ELLL beats out there. >> I think >> I think only half of it half of it champions. I think the other half is
>> classroom. Okay. >> Yeah. I'm not real sure in some Katie was >> there's there's three other Richmond Academy. Yeah. And I think >> champions may have used out there but champions. >> They're all in common. Yeah. So I think they made
>> there's an after isn't there an after school program though. >> Well I think that they are now busing up to >> um you naming the numbers made me think of like for the potholes and parking lot
scraping. How many do you think would could volunteer for those? >> The parking lot strapping would be pretty dependent on the amount of equipment that I have that is in good working order. So I I would say probably, but you've got to have a team
that's going and and with blowers and blowing everything off or sweeping, you know, and then you could have another team come through and paint. So I would say at minimum probably 12 on the parking lot striping.
Um on the pothole repair, I mean I can probably get maybe 20 people We could if we had a team 20 like 10 to 20 would be a good number for that and they could if we had 20 it would
probably be like a twohour deal like come like every like teams of two people everybody grab a call and two hours and we'd be done. The striping's not a lot longer. Like the striping would be, you know, we
could probably do, you know, teams of 12 and, you know, like have several days where different sets of 12 could sign up because to do the whole district, it was it would take a while. >> I just have an idea.
our church does this like summer um taking care of the facility thing and I thought I know you're going to be meeting with faith leaders >> soon and just wondering if our churches
in the community or any um community of faith could >> adopt Yeah. >> one of these. >> That'd be awesome. adopt a parking lot and that you're all together. >> Exactly. Foster maybe.
>> Also gonna say too that um with the keep will park beautiful annual citywide cleanup that we could pick a couple of projects that would fit for that and because that's really like typically when we have like have around 100 volunteers and we do a citywide like
litter index to identify primarily like waste removal. But we've also done other projects with just like weeding or whatever is needed in the city and we generally rely on the city of W Park to tell us what those are. But I think we could extend that because we done we typically clean out school property even
if it's um like at least peripherally but not like into the um I would say not like on school grounds campus but um I think that could be a nice way to engage that >> big group of volunteers too. Even if it's things like picking up rocks and
sticks like >> and those are good things too for um sometimes for younger kids to help with that need like a real easy >> away from the highways. >> Yeah. >> I even had staff like, "Hey, you have a job for my kids?" Like I just want like Yeah.
>> Like we're going to pick up rocks all day. It's going to be awesome. >> Exactly. >> Then their reward was bucket. their reward when I turn the sprinklers on and they get >> running the sprinklers. >> He has
do you know what day that is? >> I think it's in June. It's we generally held it in like mid June. So I think it's >> this figure. >> I wonder too I know I think maybe some of this was done away with but the
sports teams some of them do require community service as part of like being on the team. Um I think some of these could be good >> to offer to the students as well, right? Like you know >> keep our campus pretty and get your >> couple of teams do that.
>> Yeah, I know volleyball does >> that would help football >> possible police interactions too cuz they have to fix the bathroom or help fix the bathroom and saw somebody >> damaging it. >> It's a little closer to home. >> Yeah.
Um Jason, I'm interrupting you and going through this. You're >> um do you know are there any um liability issues? >> Do we have a standard waiver for something like this? >> Yeah. >> I don't I don't know that I don't have a
standard waiver in the maintenance department for that. But I'm assuming we have a standard volunteer waiver for school volunteers in general that we could >> use or modify. I would just work with
Sidip and David to make sure all our bases are covered. >> I don't think we'd have an issue. So when it comes to using equipments like you start talking about weed trimming and chainsaws and like I think you need to make sure that you know we're locked in on that
>> volunteer waiver for that. try to figure out a way to vent, you know, who all's coming in with a chainsaw. That kind usually those kind of things. >> Right. >> Yeah. You know, everybody's wearing their proper PPE. Maybe we need to
provide that probably would be which like I've got we had all those I don't know what we called them. all those emergency buckets that um had all those gloves and everything and they used didn't weren't all that
stuff was in your office at the high school at one point, wasn't it? Yeah. I've got so many pairs of gloves. We could we could dole out that kind of stuff. >> Yeah. I think we could come up with a like I wouldn't mind coming up with that volunteer liability
waiver form just so we make sure that >> our bases are covered and the volunteers know what the expectations are what we're going to provide. I'm curious if you have an idea like it might take a second pass through this
list of like the total value of all of this work if the community were to contribute like across the board. >> Yeah. I don't I'd have to put some number. It'd be pretty significant. >> Yeah. >> Yeah. >> Something to write with.
So >> it seems like the next step would be kind of making sure that from like a liability perspective we cover it right and then I think having making sure that we understand what are the um requirements if needed like to
your point like I think liability is one but also like level of either skill or experience or something else relationship if that's required and then I think it would just be a matter of like maybe doing finding a way to do like a brief summary of of each project and then outlining those requirements
making sure that there's a way to fill out the waiver or collect a waiver at some point and then and then offering ways to like sign up for a project. Do you think it would make sense to try to engage the community like in in a distinct number of like days andor times
or do you think it would be like take a project and then you have to have it done? >> Have like a big day or week? I mean that was going to be my next question is like >> are there ones that we can start like if we had a um an order of when we can do them like you know
probably don't want to do tree trimming today >> you know right like which ones we can do early spring which ones we need to wait um would be good too and then we can see which ones line up and maybe we have like a big like you know volunteer day at the school and people can go to
different locations and we can make like a whole thing out of it. I think it's probably like as far as getting like >> energy and excitement around it, if we could make it like kind of a big day where we're >> and the more people like we takes a
little more organization on the front end, but I think we have a better response. >> Yeah. >> I think we could have >> you could probably set it up where you know people can go sign up on like a signup genius or one of those apps. The waiver's in there. They electronically sign it like when they get to the end
and then like we just have this many slots like >> so like if your church wants to sign up to you know do this parking lot like we break it all down in all the projects we want to accomplish and maybe we don't do everything the first round but it it would be it could do quite a bit
>> cuz some things are like ongoing some things are like one and done. >> Yeah. you know, like so like, you know, the weed trimming and stuff like that, like that's something that we could use help with like two or three times a week,
like all summer long. Like if somebody wanted to commit to that, it would be >> Is there a potential for an internship with that? Are there any students interested in go starting a landscape business that would
like some experience? But that is what program. >> Yeah. >> And you can get ahead of the game because there are entrepreneur opportunities in the big three that students will be required to put a
program together to start a business and either sell things or provide a service. There is interest in business creating businesses. >> I would and um maybe master gardeners. >> Yeah. class um you know or the that
group of master gardeners in our in our community slashcount maybe they would be willing to work a couple of them because they also if I understand correctly when you go through the master gardener class you have to commit to certain
number of community service >> hours in it and so maybe that would be a place that >> I think that would be awesome. I also think if we're looking at that route, I would like to maybe see some students
that want to take on like we haven't I haven't been able to find any evidence of any soil testing or anything that we've done ever and so we kind of just throwing fertilizer and stuff on our fields in a
generalized way. I think we can be more cost effective if we did it in a more specific way, but we got and soil testing usually free. I think Colorado State University will do it for free if we >> send in samples. >> We do river testing with our
environmental science class. >> That'll be something that maybe we can get some students involved in before we get >> same thing. >> And we could even do that before the end of the school year. Yeah, because we usually start throwing fertilizer like right towards the end of like right
after graduation. >> You've already put some out over the winter, but >> I'll um I'll write down uh to I I've had I've known people that are master gardeners. Would you like me to reach
out and see if I can find out who heads the master gardeners in the county up and maybe see if we can't get >> connection, >> right? >> And I was thinking of tree trimming, too. I know
>> chainsaws and all that. So maybe they would >> they I think they would be willing to they've said they'd be willing to help in the past. I know we had some trees uh that are dead and blue. A couple of them blew down over by the track at Merit and Matt Woodfelt and some people
from the church that cuts the firewood and donates it. They're gonna they're going to come and cut all the trees down over there that we need to get rid of. >> So I was like, you cut all the dead trees down you want? That' be awesome. No flow co is al also offered to provide
internships and actually pay for students to go to the first level. >> Yeah. Also, Jason on like of the things that are maybe a low level higher level of involvement or expertise, do you have
like a distinct list of projects that you would be going out for RFP on or anything like that that we might even be able to put in front of the community to off to ask if they would be willing to take those projects on like at a discounted rate or
um or even uh at no cost to the district potentially. Yeah, I could put that together. Some of those would be like they're it's kind of like we jump from like these that are more volunteer friendly to like million dollar roofs and
>> you know $300,000 rooftop units and stuff and some of the commercial stuff we don't have as many people in it. >> Like whenever we do those we have to put them out for RFP any >> Yeah. >> But if we had to like resurface >> the parking lot or something, right?
anything, >> but we have a local contractor that offered to give us a pretty significant discount on a couple projects in the past. >> Yeah. >> We ended up not having the funds to do, >> but I think I think there we have some
businesses in the community that would love to get us the best deal possible. >> Yeah. And I'm wondering if there's a way to even codify that so that like they could receive some kind of recognition for it instead of just taking on the job and >> um getting paid for it. But um you know
like try to bring in a circle of of community business partners or something like that and then find different ways to to recognize them. Maybe I don't know if you have anything with that >> to be a good partner with our chamber of commerce. We could work through Debbie Miller to reach out to those businesses
because if you've watched her our updates lately. It's >> just be careful on how you approach the businesses. >> Yeah. Yeah, that's right. >> I think that that tends to be more of like the going around asking for
donations for like various things. But I think that you're right. I mean, tapping into their generosity is I think we should be mindful of that for sure. >> Just connecting there. So,
there's one thing on here that like it it it's probably the thing that I wish we could do a better job of, but I just never have time is, you know, what I call our white fleet as our mini buses and vans. Like, they are
constantly on the move from the even when before school starts to after schools let out like from sports teams and activities. It's real. And we have to prep those oursel for annual CDA
inspection. And so like I usually have like normally it's one of my you know uh temporary summer employees. I'll task them when we get the vans over like I have a checklist I have to go over and I know like these are things that I've got to check before I take it for
inspection. They need to be cleaned because they don't they rarely get cleaned throughout the year. They may get washed. to run to the car wash. But >> um it really makes a difference if we can get in and I mean I don't we don't have to do like a full like steam clean
the upholstery kind of although it would help in some of them but like if we had somebody that love to do that that wanted to because the uh to detail one of those vans and the condition they're in it's like $3 $400 if we were to like actually pay a detailer. That would be a
good deal. Mhm. >> So, and we have, you know, like I think it ends up being I'll have to check my number. We sold a couple of vehicles this last year. It's around 15 vehicles that we have to prep for inspection every year. Any any vehicle that
transports students has to pass senior inspection. >> When are those inspections? >> We start those before school. They really want me to start them like the 1 of May because our contract with Durham includes them doing RCD inspections.
That's included in our contract which is great because it's a pretty expensive inspection but because they have to do all their buses somewhere they usually want to try to get so usually I just go in the calendar and try to book. They can do one a day unless there's a but sometimes we find issues
>> like I'll bring it in for my inspection and you know we've got like an axle steel leak. it won't pass. So now I've got to get that repaired. So every year and the more miles our vehicles get on, the more significant my summer repairs are.
So usually we start that in May and try to get a few of them in and then by middle of June those are usually done >> because they most of them expire July one. So, what do you think? What would be
your next step then, Jason? Like based on the discussion and and feedback you've got? >> Well, I think we could probably I I've got a couple of things I wrote down like I I need to come up with like what's the value add to the district for
some of these projects. What are some of the bigger projects that I don't have here for you all to look at as far as executing these? I think we need to just look at the calendar and figure out when would be there's a lot of stuff going on around here in the summer. You don't want to overlap with any other events like what are some possible dates that
we could have like a you know a volunteer day and you know figure out how do we want to market that with Lindsay. >> I think the better we market it the better response we're going to have. >> How are we going to set it up where it's easy to sign up? like if we make it
difficult for people to volunteer, you know, they're not going to want to do it. So, how can we make it simple? How can we get prepared in advance? And then, you know, I think timing that like when are we going to put that out for the community? If we put it out too far
in advance, I feel like, you know, people forget about if we do it too late, you know, then people don't have time to make they've already made plans. I think we'll probably get to that point where we would want to have it out, you know, by the end of April, 1 of May. I
would think >> I think it would be really great to get it out to like the parent coffee group and all of the groups and to the sacks >> and even Dak which >> Zak is able.
>> Yeah. Um, >> yeah. And I don't remember what day sachs are. >> Uh, soon like this Thursday. Oh, >> okay. Before usually Okay. >> I I think you could just at this point in time just let them know it's Yeah,
>> it's coming and then they can press it out when it gets here to their friends, too. >> So, you're thinking after graduation, like after school's out to start these, or you thinking before that? >> Um, I think we were going to try to do one big day. We probably want to wait
>> until after school's out cuz it gets super crazy like April and May. >> Plus, it could still snow. >> True. >> Maybe it'll still snow. I'm going to be frozen. >> So, I think there's probably some things we there are some things that we could use some help with before that and maybe
we would target some specific >> individuals or businesses and see if they wanted to help. Um, but I think a lot of it we could just do and we usually start mowing before school's out. So maybe we could like
that's one where maybe we can approach some sports team like you guys need >> maybe service hours and maybe they can they can adopt like this practice field. They're going to pick up all the rocks. >> Yeah. >> Then I'll call it the Rocky Mountains from like rocks just come up out of nowhere. I mean we picked up like trailer loads
of rocks. You come back and you're like who's throwing rocks out here? Like what is going on? >> Show be like an Easter egg. >> We have baskets. >> Maybe we can make it fun. Like we have a competition like who collects the most rocks. >> Student
>> like we want our students to feel like >> long as we don't have like the rocks. >> We'll need some adults, right? To watch too. Yeah. >> Um, just really quick, I wanted to note
that the fundraiser is a little bit of an outlier or at least the idea of doing a fundraiser for a project. So, I wonder if that will be a worthy topic to bring to the sack, too. Like that might be more a separate conversation. It's in and of itself is just how do we fundra some of these, but just as it's a not a
project for that particular day in itself, >> right? But it could be worth maybe even doing a because one of the things we do with the community or with the citywide cleanup is bring everybody back afterwards for lunch and we like use community donations of of food for that. So maybe
we can possibly combine it and have a dinner at the end of the day where bring everybody together and our students can cook for it and we could try to raise money at the same time. >> Those would be a big combination. But I just wanted to note that the doing a dinner or fundraiser will probably be a little bit of a separate project than figuring out a community day for a
volunteer. >> Yeah. >> And that would be awesome if one of those committees or even a civic group wanted to take on the fundraiser piece because I don't think I would have time to execute that. Yeah, it's different >> to the level that could be a success
>> for the >> I can cook in any steak, but I don't know if I can cook 200 of them. >> They do something fun with it. They could do like a l cook a whole pig in the ground or something.
>> That would be great. >> Thanks for this, Jason. So, do we have a timeline? Do we >> um >> do you want to pick find a couple of dates you think would be ideal for like a larger day? Yeah. And then we can get
that ball rolling. >> Bring that to like the April April board meeting. >> April 8th is the next meeting. Yeah. Yeah. >> I'll have that I'll send it to you ahead of time and then I'll have my five minutes of pain. I'll bring it up.
Excellent. Thank you. >> Set up Dave for some good news. >> Exactly. >> All right. Uh that brings us to the the meeting, right? >> All right, you guys. So May 31st, 5:00
p.m. March >> um May March 31st, 5:00 p.m. It's a Tuesday. Um and can and um it'll be a work session. Okay. Um and I
I spoke today with Alex and uh McKenzie at LA and their recommendation was that for this initial meeting um they they may be a second meeting at some point in time. They said they wished every
district would let them do two meetings. Um they recommend that at that meeting that it set up kind of like this except more of a open U um shape rather than pushed completely up against each other.
They recommended that at the table with the two of them at uh the head of the table and then it would be um us as board members uh Ginger, David, and they recommend our attorney. Um and their
reasoning for that is that they felt like with this training, it's helpful that we're all getting the same information at the same time. while they're creating this is their you know their their project of creating a charter school 101 and so the difference
with us with I think in their other schools is that we don't have an active um application that we're looking at that so this is more moving into that next phase of of charter school authorizing which is more management of it
>> um but they do want to set the groundwork for something that is transfer referable to other districts. So, they'll just spend less time on the initial application phase with us. Um he
said what Alex said that they would basically do is that they would go through in different areas what are the um state obligations, state law um recommended what everybody else around, you know, is tends to be doing and then best
practices. and um they said that um they're going to try to tailor it a little bit more specific to you know who we are, what some of our you know current issues are. And so what they
recommended and I'll do this I'll send this out um to all of you including Ginger. I think you and David is should do this as well. Um maybe if it's okay with you all reach out to John Stanic and explain what we've been doing and
and this uh evening to him. But if there are specific things that you think that you have questions about or you'd like to know more about, I'll um share McKenzie and Alex's email with everybody and you can directly email them with
questions or or um concerns. The other thing is that they recommended that we go to their website. So I'll also send that out to you and that they have a um fairly they said lengthy and detailed
life cycle um of a charter which is kind of the from beginning to being managed well kind of the things that need to happen. They said it's about a 15-page document. So, but if you have time and you want to look at that to prep. Um,
and the only other question I guess that we that we have to decide is are we best staying in in this room? Um, or do we want to go to something larger? I kind of feel like this room is going to be okay. What is your thought?
>> Well, you think larger. >> I hope so. >> Okay. >> I I hope we need more space than this. >> Okay. Um, I know. So, um, kind of slight tangent, but I'll be presenting at city council's meeting on Thursday, giving
them kind of an update of all the things we're we're doing here. Um, we'll present this to them as well, inviting city council to join. Um, ran into Dan Williams at the St. Patrick's Day parade on Saturday. told him we were having
this as well um and invited him or any of the other um county commissioners who wanted to come. Um have a feeling there'll be interest. I I hope there will be and I think we could put some some stuff more information out there. I
think we could maybe make more of a deal about it kind of presswise um to really emphasize the importance of the whole community being educated at the same level um on these kinds of things so that there's more of that kind
of knowledgeable conversation happening. That would be my hope as well is that we get a lot of community here so that everyone's hearing the laws and the best practices the same time. >> Yeah. So I mean because what's the capacity of this in >> there were board meetings I went to many
of them when this place was packed and we had people overflowing >> 100 people >> the auditorium is not available >> week and that's for grease >> we kind of it's like a tradeoff like if
we did the library high school we're losing the ability to stream and so then do we lose those people that may engage it at home versus >> Okay. >> So, >> well then we don't really have it.
>> So, I guess we're having it here. >> Choice made from >> the comments. Sorry. >> You know, shout out to you guys then somewhere else. So,
>> okay. >> So, people could if they wanted to gather >> wanted to gather and >> like an overflow basically we could have an overflow maybe at the comments >> or the library >> main location here and then a secondary. >> So then we
>> if we weren't sure we could do an request for an RSVP too. I don't know if that's too much work though to make people RSVP. >> We can ask for it. I I don't know that I would count on it 100%. accurate. Yeah. The thing I would not like about that is if people went, "Oh gosh, I can't go."
Yeah. We're back to RSVP. So, >> yeah. I would limit the last minutes. >> Yeah. Um, and the only other piece on the CASA, number one, I think I think it would be a good idea to um let Jason Ledley know that we're doing this so
that they're, you know, so that they're aware and maybe I don't know, maybe reach out to Gwen >> and let her know. Um, my other question is, um, Ginger, if you and David have made a second connection with the the leadership at CAXA. I mean, I know you
had >> not yet, but I mentioned it again at our executive meeting today because I think it would be great to have a liaison or is that the term that they used? >> The charter leazison. >> Charter. Yeah, >> I think that would be wonderful. >> Yep. What about the service that they do
that more is looking at our contracts and helping with all that? >> I was think is that simil the same or is that a different service? >> I think it's different. I mean, I think I I I would just encourage you to reach out and just get a hey, what tell us help us what what levels what are what
are you you know cost are you talking >> especially if we want to get to work on contract that kind of thing >> I would say we need to engage >> okay >> if we're going to use their help at all um that might be a suitable
>> absolutely yeah yeah um and I I think and and we did actually we talked a little bit about liaison today too. So I think they'll talk about liaison in the in that meeting. >> If they do so yeah
>> is ca they're essentially running it the >> meeting they will they want it just as a notice of attendance then because it's not or is the board actively engaging them? >> We are we will be yeah it will be a board session also. So, um, their goal
is to get slides to you and stuff to put in a a packet by Monday morning with the meeting being on Tuesday. Um, because and it it's right after spring break,
you know, that so it's a tricky for getting the word out. >> Sure. >> Oh, yeah. Um and then but it's like for for the projection not like paper packets for each attendee.
>> Um I think it will be packet packets for the board. Okay. >> And then I think it will be um like for the board packet. >> Yeah. >> Okay. >> Yes. >> And that would be fine if it's >> fine. Well, the meeting notice will be
on on ahead. >> So, we'll be on time. >> Oh, yeah. No, I was just thinking. Yeah. >> Yeah. >> The days around in my head. >> Yeah. >> And we won't hold you to it if they don't get the packet to you >> in our normal time frame like when
whenever we get there. But I think we should make it available on the website as soon as we do have it and then be prepared to project it during the meeting. >> Okay. I and also I think you know this is just being aware of spring break
being next week. We really need to get it out. >> Yeah. >> Um website we need to get we need to start >> that would be good and on the on the Facebook and all of that too letting people know about it.
We can probably get you some bullet points like highlight what you said. I don't know if they're calling it this, but like charter school 101 is a very descriptive >> Yeah. >> title for that versus like tax.
>> Well, and it's not just it would more accurate would be charter school authorizing. >> Yeah. >> 101. >> Yeah, that's a good point. >> The charter school authorizer 101. Yeah. Right. And just in that, you know, I'm sure this is a little bit of a question for
everybody. Their recommendation was that um um it would not include the Merit Academyy's board up here with us for this initial one. >> Okay. >> Because it's really >> more about authoriz authorizer. >> Okay. >> Right. Yeah.
>> But they could be in the audience and >> Oh, you bet. Yeah. You bet. specific you wanted an invite to to Gwen. Like if I do a calendar invite, I can send it >> or just have Jer like an actual email.
>> Okay. Okay. Do do you want me to send one to Jason as well or is someone else? He he emailed me Friday. So now I know I have the right email address. >> Okay. >> So I will use that one to make sure >> Okay. gets to I wasn't sure the last
couple I sent to him received. I guess I never got responses but now that he is one. >> Okay, perfect. >> Okay, I'm done. >> What's that? >> Sorry, I'm making sure we have the title right. Charter school authorizer or
authorizing 101. >> I would say authorizing. >> I don't know. Well, I was thinking authorizer only because we've the district has already authorized. >> What about authorization? >> I like that. >> Oversight. That's just really
>> That's what it is. >> It is charter school oversight. I I don't >> It's a little pointed in the end. >> Yeah, you could ask. >> I'll I'll send an email to them tomorrow and ask Candace and I'll copy you on it. >> Thank you.
>> Yep. Because it's really it's 101 on how to be a good authorizer, >> right? Partners partnership. >> Yeah. >> Still rose.
>> All right. So that brings us to communication plan. >> Oh no them because um they kind of fold in each other. Okay. So, I think Cassie, you said our
plan and I talked about today. >> I did. I don't know if everybody had an opportunity to look at it or not, but uh here maybe just talk through it at a high level. >> Maybe needs a copy. I've got it right
here so we can repopy if we need to. I did not. No, that's this. >> Does anyone need a copy? >> Does anyone need a copy or >> just talk through? >> I'm good. >> I'm good. If you just want to talk
through it. Okay, I've been in there. Okay, sounds good. Um so I drafted this with the intent of uh just trying to outline some parameters for ways in which the and I want to note this is specifically um the board of education
communication plan not the districts. So, and I think there needs to be some um alignment there in terms of just discussing like the nuances of of of either, but really this is um intended to be the ways in which the board communicates directly with the community
and um provides regular updates on the progress of the work that we're doing in a number of different um kind of channels andor forums. So um the plan itself has a uh an overall like strategic foundation just outlining the purpose. I'll just read the purpose but
I won't go through all the dis the different guiding principles and audiences but um it says this plan is pro provides a structured consistent approach for the board of education to communicate progress transparency and vision to the park community. It is designed to demonstrate that the board governs openly collaboratively and with
the community's best interest at the center of every decision. So that's really the the thought process behind it. Um the guiding principles uh focus on transparency um utilizing multiple channels um being community centered, proactive versus reactive and speaking
as a the board speaking as a body versus um individual members. Um there's an outline of sort of the target audiences which are many of the groups of key stakeholders that we've already talked about or are talking about. Um there's a the next
page uh covers the core core messaging framework. um based on pillars. So the first pillar is accountability, the second one is transparency, the third one is forward progress and the fourth one is unity and service. Um and those
are just sort of like the um the some examples of the the core elements of what that communication um would reinforce. And then um on page I don't even know if I know where these pages but the next the following page
outlines communication channels and priority channels. Um and this is where I think we're getting into like the meat of the discussion which is like what that what does that cadence of communication look like? What channels are we utilizing and um and how are we engaging those channels. So um this is where I think we'll kind of talk through
a little bit of the discussion. So the monthly cadence the more the most frequent is like the board meeting recap. Um I think that we're from what we talked about I think we're already kind of doing this because Lindsay includes a recap in each of our um newsletters following the board meeting.
Is that right? >> Yeah. But I needed I need to shorten it because I feel like it's turning into >> if we could probably work together too to kind of pull out like highlights to kind of pull these two together. >> Yeah. So we're not both sending out a
recap and we can just make sure that from a board perspective we're hitting putting the high notes. >> I also too uh I could share an example but there's one thing that I really like that district 12 does is like a they have like a one-page recap that they
post separately from minutes and that's like instead of reading all the minutes you can see like a highle update of like this is where what was discussed and these are the decisions that were made. Would >> that be just for regular might be. I'll have to look. But the question in general is
>> use AI for that to help the highlights and just something like that. Yeah. Um but I think the key there is that that's like our most frequent touch point with the community is like the recaps that happen after any given >> board meeting. Um this one this planner
um denoted like se within 72 hours but I think at the next within the next newsletter and then the the next official one is the minutes right Lindsay that go on the website >> as far as anything related to the meeting itself. It would just be like the recap and then the minutes once they're approved
>> norally for the newsletter I only do the regular board meeting. I waited for this week so that I could include the announcement of the superintendent. >> Yeah. >> And then Candace is the one with all the minutes on the website. >> Okay. Okay.
>> Yeah. But I've stuck to just the regular meeting because >> I think that's fine. I'm hoping the frequency of our special meetings is going to decrease here soon and uh and for all your sake as well acknowledging that you are here for us
for all of these meetings also. So, this is a follow-up question, I think, because this I think um this is really the audience is intended to be like district families and staff, like the more immediate stakeholders of the district. Um and I think the the newsletter itself is shared in email,
but it's not necessarily posted to the website. Is that right? Like the recap. >> Uh it the recap is within the newsletter and the newsletter does go on the website. Okay. >> Don't think it was a snow day. I think I forgot that part of adding it to the
website last Friday, so I need to do that. But I can show you on the website where they sit. >> Okay. Okay, that'd be awesome. >> Yeah. >> Um, but in general, does everybody feel comfortable with that cadence of recaps? That's probably the most straightforward. >> Um, the next one is a a community
quarterly community letter, which would take place every 3 months. Um, this is the one that like Keegan and I have been discussing most recently and I think just knowing that we have a pretty significant body of work behind us already and a lot of really significant initiatives and some major announcements
as of this week. I think um doing something like this would be a good way to extend our communication outwardly to the community and keep them apprised of what's going on. Um, I wrote a draft for that. I sent it over to Cassidy this
afternoon. It's currently sitting at 651 words. I think >> this format >> that's by 600 to 900. And I think the key >> to add if we want. >> Yeah. I think the um one thing to note if you look in the distribution is that I think this should be Lindsay, let us
know if you disagree, but a separate standalone email to district families. It's not in the newsletter. >> Um invite her to come up. >> Do you want to come sit where Jason was sitting? >> Oh, okay. That's okay. >> I'm so sorry.
>> Um, but it would be the send to the district email list, post on the website, shared to social media. Um, the other posted online as well, you know, spread it. >> Yeah, I think um the other piece too um
is uh and I've also talked to Doug Fitzgerald at the courier about this is an accompanying guest column to get it into the courier. and the guest column has a maximum of 500 words, but it can we can include a link to the full letter on the website um and uh put that in the
courier. We have confirmed that the first version of that will go out in the March 25th issue of the courier. So the deadline for that is this Friday. So we'll need to have the letter itself finalized in the guest column submitted by Friday at noon. Um, and that would and and then I think too I would send I
think we should um send it directly to and I think maybe think about if you would want to like draft an email. You mentioned you're going to talk to city council, >> but I would think we might want to send it directly like as an email from from you or from behalf of the board to like
city council and the chamber and whoever just as more direct stakeholder communication instead of them just peripherally hearing about it through the great fine. Um, and as the the timing being quarterly, the first one would be set to go out, you know, this month, end of March. Um, then it would
be June, September, December, which I think seems fine kid kids wise, but does anyone have any other thoughts on that? >> Did Doug say we could have guest column every 3 months? I haven't uh he was the one who who asked me if we could do this as a recurring thing and I we had
already I had already intended for it to be quarterly so I think yes he asked me to lock in this one because we're heading into the city council election and he's getting flooded with guest columns but he um he did book it in for us. >> Yeah, that's right. And that kind of
brings to the broader conversation. We had a couple of work sessions ago about having um another kind of like email list, a distribution list where we're sending out to the broader community. I think this is a great um thing maybe to
test that out and start sending that to people. So I don't know if we need to um people need to request I believe to be added to that. So I don't know if there's an easy put on and send out through social media
that they would like to be on the dro. >> Okay. Yeah. So, if we could do that. >> Yeah. >> And someone builds a nice list. >> Yeah. I also have um signin sheets I think from all of the community connections meetings that Oh, yeah.
>> We typically got their email address. I don't know if we did it the first two, but I think after that, like I know I have one for local leaders. I know I have one for real litters. Um, so that would be a great and probably the parents that came. >> Yeah. >> So yeah, if we had some maybe specific
community connection to drug groups. Yeah. >> I would say they need to opt in. We can't just put their >> So it would need to be something that we need to get their permission for. >> And could that link be on the newsletter page too?
>> Yeah. once it's created that is happening. >> Yeah. >> The other thing too that we talked about was um potential for the letter to um rotate among board members in terms of authorship which I think could I mean we'd be open to that unless we just
wanted it to generally be written by Keegan on behalf of the board >> and I'm fine either way. I wanted to make sure you know we were opening it up. We can also do things where if you had specific things you were particularly passionate about that we had accomplished in that quarter um you
know you can send it you know the information to me and I can incorporate it whatever >> that where it's more collaborative with you than just only on one person. >> I do want to note that the for the
purposes of the guest column they do require an author to be designated. So >> author, >> so I'll just put author and board president but on be. >> Yep.
>> Um so that would be the community letter. The next one would be the state of the district which is something that we' already talked about and I think makes sense. Um uh the question I think on is really on the frequency of that like whether that's something we would do on like an annual basis or or twice a
year. Um, I'd be curious to get your thoughts on that, but really it's as it's already been described, which is, you know, a dedicated event where we invite the community in. We have presentations from probably the board and or the superintendent, any other guest speakers or key presenters that we
would want. Um, and then we would engage the community and potentially some Q&A. Um, and promote that and share out a recap. So, um, I don't know if we want to talk about that more now or if we want to get to it in a minute, but that is part of the plan as a a forum to
present updates. Any feedback on the frequency andor format of that? I think the fall and spring would be good as a start because we right now there's enough to give updates on state of where we're at in spring with what we were talking about earlier about
>> again it's year zero still but because school is I'm sorry spring is coming up in the fall when we're starting a new school year it might be opportunity to give updates that are new curriculum or new ideas or >> whatever they are just to start
>> I would agree I think fall I I Do you think right now specifically we need to do one and then the fall is always a great time because people are very engaged and it's a new school year. >> Um and then see how it goes. >> Yeah, I think we might we might want to
have fall be the normal cadence. >> That's what I was thinking. >> But because of everything that's going on right now, we throw in an additional one this spring so that we can get people caught up as we're a new board and and have been moving things forward. And then we just kind of set like okay
but you know the following year we'll do it in the fall and then that's just kind of the cadence we keep barring any major changes and we can always throw an additional one in. >> Yep. Sounds good. Um
the next uh item is just the the district website and the board dashboard. I think this is this is one where we can get a little bit more into the weeds with Lindsay, working directly with Lindsay. >> Um, but I think the uh general framework is already established where we're
posting agendas, minutes, uh, board bios and contact information includes um, you know, meeting recaps andor uh, updates. We have right now I think we still have some stuff on there about the superintendent search. Um I the biggest thing I think to to discuss and
determine is like the incorporation of the strategic plan as it gets finalized and then ultimately what a dashboard andor progress can look like um in terms of how we present that information. So um I also too think we need to figure out a more direct link to the um
financial transparency landing page because I think a lot of questions arise as people are engaging with the board dashboard >> that like might need to point down back there. Um, so I don't think there's anything un Oh, I guess the only deliverable that I think we have yet to discuss on that one is if we have on the
board dashboard, uh, like a an like an opening letter or a welcome from the board, if we would want to draft that. I noted I I think I flagged that. Um, I just said who we need to determine who's going to drop this letter. We
wanted something like that. Um, just to be more approachable. um introducing our priorities. But >> um >> can I yeah >> add one thing I was talking with a community member that I think Bill Macy
and he >> you know is a very big fan of the dashboard. >> He asked me about it too. Yeah. Um, but he mentioned also having a budget dashboard, which I don't know exactly what that would or could look like, but
it is one area that I think >> has has room for more transparency in. Yeah. >> And more understanding of the process of and the different deadlines for >> um so just a suggestion to add.
>> I would agree. I I know we've talked about it a lot during our executive leadership that as we move forward getting the processes and the procedures that we used to have on the website and being really specific about and transparent about that. Um but even as
you adopt the budget for next year, I mean I don't that should be on there >> but with I think the timelines would be great too like what do we do each quarter or what's important during this month? things like that.
>> Yeah. Yeah. I um I think we should dashboards can be depending on how indepth they are can be kind of time consuming to update if it's not like integrated with our >> financial tracking system and I don't want to add too much extra work to David
especially not now. >> Um so that I think that's like a phase two >> space. I think that's probably this summer after the >> um and and I think but you know obviously there's documents we can get up there right away >> because that's just an easy posting but as far as like creating a spreadsheet or
creating some sort of >> Right. Yeah. that that gets a bit of an extra lift >> and could be part of and maybe in the future that's part of the um financial oversight committee tasks, >> you know, and and they can be part of
the other creating that information so it's not on David's list. >> Yeah. >> Okay. So, that's the district website and the board dashboard specifically. Um and then um there's just in general a section on social media which is really
more about kind of general parameters and rules of engagement for the board about like amplifying content, not creating competing narratives, that kind of thing. Um which is all pretty straightforward, but if anyone has any feedback on that, let me know. And then the next page outlines, and this is just
like where Keegan and I were sort of what we meant, brainstorming the priority communication topics for this spring in particular for what would what type of content might go into the letter. Um and then um general board communication protocols about I think a
lot of this is already covered in policy so I'll have to check it against that just to make sure but um the same types of things about speaking on behalf of the board how to handle media inquiry social media guidelines and public comment um and then the last page is on
measuring effectiveness and I think this is important that looking at the success indicators things like open rates on uh quarterly letters is how much traffic are we getting to our board dashboard? Um what kind of attendance are we getting at something like a state of the district? Um what's the general
sentiment andor level of accuracy in our local media coverage? Um public comment volume and sentiment. This is something I don't think we track right now, but I think it could be valuable to track somehow. >> So I I track it myself because I think
it's not everybody who's writing >> themes. Yeah. >> Um, so, you know, it's not something the board was doing on the whole, but I I always take notes to make sure, you know, I'm just seeing what's coming up a lot. >> Yeah. >> Um, the last couple meetings we haven't
had very many speakers, honestly, >> like one >> one. Yeah. At least the last couple. >> Um, which also I find concerning now. Um, I feel like there's still things I'm surprised more people aren't talking. >> Maybe people just need a moment. they
they might need a breath, which is okay, too. Um, but um that's probably something we can do pretty easily. Also, if we um if our recordings are
Can we do a transcription of the board meetings? Are are our sound equipment um >> Yeah. Are they capturing it well enough for us to transcribe? >> I can. Yeah, I have. I've transcribed a bunch. >> Yeah, I think YouTube includes that.
>> Yeah, >> I've never been >> because that would be that could be helpful in minute taking um you know just have it transcribed but also in capturing those games, right? Um, and
I've mentioned AI a couple times and not to like jump on that bandwagon too hard, but it can alleviate a lot of extra leg work in that capacity. So, if we're already recording the meetings and we can transcribe it easily, it could very
easily capture themes uh speakers what they're talking about and send us a report on that. Um, as well as helping you capture meeting minutes. >> I sent Candace all of my my tricks for that earlier. I don't know. We're using them, but I think it could be helpful.
>> In recap, it never gave me like I dropped the recording in and it never gave me a summary. >> Oh, well, I still do it all the time. So, >> and so you're using you're dropping just a YouTube into recapio. >> Just drop a link in and then you'll
>> Yeah, it never generated and you don't pay for it. >> Nope. Okay, then I'll I'll try it again cuz it didn't. Okay. >> And I was like, what? So, I was just using the YouTube transcripts. >> Yeah, it's not like a 30 second delay, >> right? Do you have a Can you see how
many people are tuned in and watching on the live stream, Stephen? >> Yeah. >> Okay. I think that's interesting. I would I would I would always be interested in, >> you know, we could report on that, >> right? >> Did we sell out our seats? How many
people are watching at home? It's 10 to 15. >> Sold out. >> Back in the day it was a lot. >> I think it's interesting too what attendance shows, right? Like if you have a heavily attended meeting
sometimes it's not an indicator of necessarily good positive sentiment. >> So I think there are some some things there. But I think generally speaking knowing the overall volume and or sentiment of public comment is helpful. And um and the last thing was uh looking
at potentially conducting an annual community survey. So I think that would be great. Yep. >> Um the one thing I would say on here is that the the things that we're that we're doing we're are pretty much expecting people to come to us. Um other
than the things that we're sending out and then going to city council once. I am wondering about if there's a place that we go try to go once a year to co that's that we set some other um stakeholder
groups. I know that realators have their own meeting on a um I don't know if it's monthly or quarterly, but you know, if there's if there's a group of stakeholders that we also ought to be trying to >> go touch base with.
>> Well, that fall into more of a partnership engagement type, less communication, more >> Yeah. And actually, um, Community Partnership has extended an invitation for us to attend some of their board meetings. They actually they have fun
tomorrow at three. >> Um, obviously we can't all go to that one because I >> think we've only reached out to >> Yes. But so I think that's also part of why they invited us though. I I think part of it is that they wanted us to come in and see how much they are
already doing and um help us understand the limits of their ability to help us. So I do think we I know we all have been very eager to create those connections and and try and build some things back up. Um, I think it's important for us to
remember that all of these organizations are also, you know, doing their own lift and helping their in their way also. Um, and we need to again like like going out to all of the community uh businesses and asking for donations. We need to be
careful that we don't over ask as well. Um, and it's more of a hey, let's know what what each other are doing so we're not overlapping. What things can I bring to this point? and then you take over and more of that kind of conversation as opposed to like, >> oh, hey,
>> it's like, tell us what right looks like and what are you doing? >> Right. Right. Right. >> Do um does anyone have a list of those organizations off the top of your head because I just added a new section that says community stakeholder presentations and just said periodically the board will go out into the community, present updates about the district to various
organizations and key stakeholders. >> Probably get some of that from Death Miller. >> Yeah. And I have all the local leaders that came. I could give you the list. And I would >> petitioners have also invited us to attend um their meetings if they said if we
wanted to present something we could >> think too. Sorry. >> Too as well. Like I I've wanted to get that on my calendar. It's just that I need to strategically plan my calendar ahead of time. >> I think are during the day. >> It's like at 9:00 in the morning or
something. So, >> so that's >> I would add those to the communication channels, the city council meetings and the county >> council meetings and they're the chamber meetings, chamber um although those tend to be what is
early gatherings but presentations. >> Sure. Um you can go at the chamber board. I'm just thinking through who we went to when we were working on sales tax and then afterward when we were trying to make sure
>> the community was up to date. I rotary one too. I don't know how appropriate it is, but talking with community partnerships and historically they had superintendent or someone representative of the school
district on their board and I was just curious like >> I mean we have a lot going on >> on the community partnership. >> Oh. Oh, >> Laura, I've been invited to serve on the community partnership board. I just >> Yeah. She told me. >> Okay. Um, but I'm just wondering about
like that kind of bridge too where we take, you know, an organization and have our own personal bridge and not just the whole board, >> not all the superintendent.
And I attend quarterly meetings with all of the teller county groups like um it's run by fax which is the group that's in our building but community partnership is there and like early childhood and so I attend those already like quarterly.
So I mean if anyone ever wanted to join me I could tell you when the next one is I just don't know off the top of my head. >> Yeah I think we're pro I think there's a lot of those connections already happening. It's just formalizing it. >> Yeah.
>> Yeah. And and maybe just create >> documenting them. Yeah. >> Okay. Well, I think um that's probably unless anyone else has any other comments on the communication plan that kind of sums that up. >> No, I think it's really good. >> Yeah, >> I think it's excellent. I looked at it.
We told you, you know, 95% there. I had a couple comments on the audiences. We add intergovernmental offices so that we don't forget the city and the county just as an addition. And then
>> the others would be business businesses and the chamber of commerce. >> And I've put I've got a list of key interest and touch points that go with each of those. The last one would be law enforcement, fire department, first responders, hospital. The touch points
there would be campus safety and security just being inclusive. Sometimes it's a trigger point for us to say ah oh yeah let's talk let's come up with something for these guys under priority communication topics
under community involvement recognition. just add whatever we come up with on Wings of Eagles as an opportunity. >> Yeah, that was good. >> Okay. >> Look like you've done it before. >> I thought I have
Rob. That brings us to programs. We take a break before. >> No, we talked about it. >> Do we need to plan for the event itself though? >> Probably. Yes. >> Okay. Say yes. >> Like when I did it with the staff, it
was a lot of planning and Karen and I worked a lot um on that. especially using the stage and making sure we have all >> So I guess the first thing is when is the stage available? >> I April 23rd should be good. We just
make sure they know it so that they get it cleaned off because >> give me a chance to check. Okay. Anyway, because when Karen and I did the other one, it worked, but it there the stage was set for the the antiques play. So,
>> well, they usually break down that Sunday. >> What was the last one that you had? I had I added local government, law enforcement, and then was there more >> or >> Yeah, I'm sorry. >> I think it was the business community,
>> businesses, business, the chamber of commerce. You could also put Pikes Peak Business and Education Center. >> I don't. >> So, we probably need to to email probably Cat and Marcy, right? Cat
Becker and Marcy to make sure that we can >> and yeah, Julie. Yeah. >> For the calendar >> and to just make sure like if we need lighting or sound that Marcy's available. >> Just check with Julie Wilson first to make sure there's no bookings 23rd.
>> Yeah. >> Pull up the calendar. >> This is like a It's like a facility, so it may not be off. Yeah. >> Yeah. People read it. >> I spend a lot of time in that calendar. >> Oh. Oh, like the actual facilities,
>> the gym gym space and such. Let's see. >> I'm guessing it was a Google. Yeah, probably very angry. That's my phone. My phone did something weird like that last week where I didn't There were a bunch of messages I didn't get until
Yeah. Uh, Saturday or Sunday. It was >> so my tabs like my web page tabs have also disappeared. So like I save ones that I >> freehed so used to using it on my computer
has your computer openers. Do you want to come up here for a second with your computer? >> I should bring my computer to me. I think I should. >> I just didn't think about it. Yes. >> Yeah. Normally I don't What am I doing
clacky during the >> These are a lot horrible. >> Like that is straight. I forget about that. >> Me too. >> He can just remind me. He's like, "No, there's a calendar." And I'm like, "Oh, yeah.
around that we know and then I'm like oh yeah and then the facilities That's the right >> I got it. Thank you. >> Y Okay. My college daughter calls me. Yeah.
my mind. Oh, I was like, are you still >> P day? >> So, it looks like the 23rd the auditorium's open. >> Just >> Oh, yeah, you could. What time are we speaker? Schedule it.
>> Um, if you wanted your regular the work session was 5:30. the board the regular board work session that was previously scheduled on the 23rd started >> 5:30 seems like a reasonable start time because I feel like if you start too
late then it's not really late night but you already have a chance to get that off you know >> it is for like there is no school that >> correct >> just for teachers or staff >> it's a PD >> I I would wait till six
>> I was going to suggest six also >> because if you're working at If you're working till 5:00, if you don't work in Bloodland Park, >> that's true. >> At least 40 minutes to get up here. >> For like 6 to 8 is sufficient,
>> I think. It's all recording. It's not like conversation or decision making. It's just >> presentations, right? >> Yeah. >> And nobody wants more than an hour of presentation. >> I would agree. Karen, do you want to pass? >> We want to organize the presentations
and our speakers. I think we should probably have maybe like an opening remarks by begin. Do you think a projector and microphones suffices for technology needs?
>> Yeah. >> So Keegan's going to screen whatever you're projecting it on >> as people enter helps people when they walk in. >> I mean that's what we did. >> Yes, Ginger. I suggested that Keegan would open. >> Okay. And then I I think it would make
sense unless it hand it off to Ginger. Yeah. >> And then Ginger, I think you could determine if we wanted to present the majority of the content or if you wanted to introduce other members of your team to do that. >> I feel like that would be appropriate to
let other people >> like their information >> because I think David's going to be a star that And I think, you know, we want obviously we want it to be factual. >> Absolutely. Um
>> well, up to date. >> Up to date, current. Um but also, you know, let's >> I don't want it to all be doom and glue, right? So, like I think truthful and here's our plan, right? Let's focus on on the positive and focus on the forward
movement. >> Yeah. you know, we can call out here's what we need the community to to partner with us on, but I don't want it to be to to f the data to all focus. >> I think there's a lot of really great information we can give and this is a
great opportunity to say these are all the wonderful things happening. Here's areas we're looking at that are, you know, areas of growth or challenges. Um but yeah, even just factual information about like
um enrollment numbers and things like that that people ask you on the street. And >> I think too maybe something to think about um uh is Kegan for maybe in terms of like following the the order of the
strategic plan, you might open and introduce like the mission, >> vision and values and then Ginger would then be able to jump in on like the um >> the layers of that. Yeah. The more priorities and the goals and >> progress against that. Um it might not
be fully formed yet because I know we still are working on the strategic plan itself but I think we could >> be done by then. >> Yeah. >> Yeah. Because we want to be able to give budget advice from that. >> Yeah. I you know, one of the things that I that I liked years ago that was done
and this is usually more if I recall um Jed did this like um June time frame, May, June to the board and one of the things one of the sections was points of pride. >> I love that. And the points of pride was
just I mean it was bullet points on the slide and it was you know environ it was it was you know some of those things that um paint the picture of what our what our kids what our students what faculty
are doing. I think that's great. Do we think it would make sense to involve like our school level leadership to principles or >> I think they can provide information to Ginger, but I think having them present
would get too trickled down. >> I would agree. I mean, I can I can see Karen presenting on academic pieces. >> That's what I was thinking. like even just a snapshot of like the frameworks that we that she already did this year,
but just like this is where we are. >> Um thinking of the unified UIP like this is where these are the goals we set moving like looking forward next year, especially since we're going to do this at the end of April.
>> So yeah, I think this is great. I'm excited. So, and and we it could it's a good opportunity also to highlight some of the new courses we're offering. >> Um, right. Trying to kind of build
excitement around those things as well since it'll be the year. Bless you. >> Sorry. >> Would it be a good time? I know the junior senior high I think or somewhere it on the listening to it was presented
of how to get out get out ahead of the CMS scoring and really like lay the groundwork to understand that this is a long-term process >> and that stack >> okay >> um just to inform and educate I don't
know if that's the appropriate setting or a setting where we can um just be saying like >> our scores are here are all the people involved in and all the things involved in creating this because we'll just be
finishing >> our last day. Yeah. The day before is our last day of testing. So it'll be celebration of >> it really will be finishing. >> Yeah. >> Well, it could be right. I mean it can be a call out that they that this is what the students have completed. Um,
you know, maybe we'll know attendance >> numbers at that point. >> Definitely we will. >> So, we can call that out and and then yeah, I think maybe just calling out um the why behind them, right? Yeah, building towards
>> but also like avoiding the narrative that the scores are going to immediately get better or get worse or like there's >> well that's what the UIP is for too that we wrote those goals. >> Yeah.
>> Um and this is one of one of the ways that we look at the data to see if we're meeting the goals too. So >> I think that can also be framed within the scope of the presentation of the strategic plan because we're looking at a more holistic version of success
rather than simply the only benchmark being test scores. >> Yeah. And honestly, I don't think you're going to have to sell parents real hard on that test scores do not uh tell the I don't think there's a parent out there who goes this is the only thing that tells if my kid is smart. Right. >> Yeah,
>> they know like a community event. It would be great. >> Yeah. >> I'm wondering if there are meaningful ways to bring in other types of community engagement or sentiment into that. Like
does anyone have any >> what do you mean? Yeah. Give some examples. Be concrete here. Um I get an example would be I think like um how we brought the DACA in to do reports during regular meetings like we're hearing from somebody outside the district who's speaking about the
district. And so I was thinking about that I was like well would it be hearing from would it be hearing from teachers? Would it be hearing from parents? Would it be hearing from somebody? I don't know if that's the right form for it, but I think it's I think it's important that it's not just the district, >> right,
>> controlling trying to control and influence the narrative, but it's actually what are we hearing from the community? And I don't know if there are meaningful ways to do that or even like present that. >> So, I'm thinking maybe um I think you mentioned wanting to have maybe a question answer portion to the
event. Was that this one that you were talking about? >> Uh I think it was. Yeah, >> that might be. So, I think the people presenting since it's the state of the district, it shouldn't just be the district, obviously. >> Um, but I do think it does have we do have the opportunity to open it up for
community input. Um, you know, what questions do you have, what things are important to you, and we can have a conversation there. But as far as the actual presentation, I think we should >> control that. >> Would be my two cents. >> Yeah. I I might broaden it a little bit more, not on who speaks, but instead of
calling it a Q&A at the end, just community >> town or exchange because some people may want to just stand up and say, "I have a question, but you guys kick a tail. You guys are getting it. You're on. We're here behind you." They're not going to ask a question, but they may want to
voice that from pretty senior position in the community. >> I And I I agree. I I know the state of the county was just the county speaking and I'm assuming state of the city is
here in another week, two weeks. Um >> so yeah. >> Anything else? >> I was gonna ask if I could work with David to help him put his message together
with everybody. I don't he's got the facts and that's the key, >> right? >> Put a story framework together that he can look at and say I love it or I hate it and it wouldn't hurt me at all. But >> okay, >> but all the open parts are the data that you were suggesting, >> right? Yeah, >> it's fine.
>> I think that would be good >> and it's not being directed by the board. It's just willing to >> meet and say what do you think? >> Yeah, >> I think that's perfect. I think maybe even the the way that meaningful way then would be that we can at least speak to the community engagement is um like
just sharing about the ways in which we've engaged in the community for feedback in various stages of the things that we've done right so whether it's Ginger talking about the community connections and the feedback that we've gained from that or we talked you might mention that we did listening tours or how we engage the community in the
superintendent search process or something but >> well you know what that um >> I just want them to know what's happening in this right so maybe what's happening in this meeting is we are uh presenting or uh letting everyone know
about the new board dashboard sounds terrible but so that and that there's ways for them to connect with us there's more ways for them to see what's happening you know maybe there's like a um a question or comment section on the dashboard and so we're presenting it
like we are here for transparency we've we've heard that this is a problem. We know this is what's going on. It's our plan to to be more open and and have this more back and forth dialogue happening as opposed to a top down um kind of organization and and here's how
we're doing it and we present that because it should be fairly, you know, up and running at that point. Yeah, I think I was just suggesting that we should also make sure to um touch on all the ways that we have already listened to or engaged the community to date as
well as ways that we might in the future whether it's something new or I was thinking about that too like even like when we've done the community connections I've gone through before we had the strategic plan like these are the priorities I set for myself and these are the things I've done and so I
think >> that would be a good way to >> that could be partic my opening as well. >> Um we'll have covered that I think at that point um in some of the newsletters that are coming out letter which will go out before this.
>> Mhm. >> So some of that you touched on also. >> Y always good to reiterate to larger >> I love the idea of unveiling in the dashboard. Oh, yes.
>> Isn't it beautiful? >> Anything else on that property? >> Yeah. >> Uh, no. I think we have a pretty good solid plan. Do we want So, it's um April 23rd, right? That's the date. So, we
want to have presentations kind of set and maybe for reviewish um say the week or two weeks before that. >> The week before that I noted that that's the week we don't have anything
scheduled right now like session special meeting yet. >> Um but the previous meeting before that is April 8th. So yeah, >> I will be at that conference for superintendent the 15th, 16th, and 17th. >> Okay.
>> Well, so I guess we we'll do the we'll do backwards math, right? Um if if we know we know we need to present on the 23rd. Um and you you need to h have time to make revisions if there are revisions. Like how long do you need to
how would everyone like to have to make revisions? and then we'll go backwards from there. The 23rd, but Tuesday, >> do we need to look at everybody's presentation? >> I not everybody's I don't want to get
that that uh in the leads. I think it's more of just like are we presenting the message we want. That's what I was thinking too. Like we need to make sure that we're >> type of theme and topic. >> So maybe even just an outline, >> right? And I like I don't need to look at everybody's, but like maybe I want to
check out Ginger's and then Ginger can look at everybody else's kind of a thing >> and we can do it in our executive leaders. We just make it longer >> a Google >> or the if I made a Google >> I'll just I'll check on Ginger. You and
I can maybe even have a meeting that way. just have links like an agenda and like a Google doc and then just like for each drop our presentations into the same >> you should all just do like one
>> so then everybody could look at them I just I agree I think we need a time frame of where >> you're day I think communicating something you want to me April 10th
>> feels good because I'm going to want to >> make sure everybody has it. >> Make sure that I have time to get feedback from you. >> Yeah. >> Um and make sure that I feel comfortable revising it. >> Yep.
>> In a timely manner. I don't like to do things at like the very last second. >> Right. >> I think that ought to go in your guest column the April 23rd. >> Yeah. It also the when we talk when you talk city council and then that'll be the other thing is getting Lindsay Dan
on you know getting the word out on that as well. >> Yes. >> Trying to block some time in your calendar >> on the school's out that day. Thursday the 23rd. Is it the 24th? >> Yeah.
23rd and 24th out of >> the board kind of maybe the 20th is the final >> two days in a row. >> Well, testing ends >> the 22nd.
>> The 22nd. So students are in the 22nd. >> I know. >> But the next two days, >> but if they're going to if parents if kids are out of school on the 23rd and 24th Is that going to be a bad time because parents may be going, "Oh,
>> we're out of here long weekend. >> Let's go do something." >> But typically, they spring break >> has already happened. >> They don't have a holiday. >> I mean, we could I just It's a question. I don't know. >> It's a It's a far as I know. Do we also
have school off the following Monday, the 27th? Because that is a pretty long weekend. I don't think so. Not this year. We don't >> next year. Can't remember. >> Yeah, next year. There's more chance. >> I was freaking out because my phone wasn't giving me the information.
Very lost. >> I mean, I guess my thought is if we didn't do it on the 23rd, we could do it on the 21st. It's a Tuesday. Because you're right. Sometimes parent like if the kids are out, you're not getting up to take them to school and do
and you know, you might not be feeling like coming back to school. >> I mean, yeah, parents work, but if kids are out of school and they can't work, they may, you know, take that. >> What if it was the following week after
a long weekend for also staff? >> Yeah. The following week is April 30th. So, >> is the gym available? Quick, pull up for the calendar. Not the gym. I'm sorry. I mean, because one thing I'm wondering and
hoping is that I know David I didn't get an audit update yet and I know he talked to them about we were in here >> and so I just want to make sure the financial stuff >> is really ready to share
>> to give like a valid transparent preview of what's coming. So if we did it April 30th that >> and actually if we have the state of the district and the answer is still this isn't done >> to me that doesn't feel okay. So pushing it back would probably be better than
just to be safe. >> So April 30th we are >> they should be done. >> Yeah. >> Okay. >> So pending the auditorium.
>> Yeah. Do we still want to have the time? >> Oh, reserved. >> Oh, who's reserved? >> Junior, senior high school. It just shows reserved 8. 6 to 8. Somebody else is having a state of >> Well, we could still do it that week. >> Supersed whatever.
>> Wait, it doesn't have to be that date. >> What about that? >> Yeah. Yeah. >> Like April 29th. >> Something big has happened >> or April 29th. Something big is happen. >> We're not aware of 29th.
April 28th. >> Looks good. That's a Tuesday. >> So that's the next Tuesday. So instead of Thursday, we push it to Tuesday. >> Yeah. >> I mean, that's fine. >> That's one more weekend. >> Yeah. >> Does that feel good to everybody? April 28th?
>> Yeah. >> Okay. >> So then, do you guys still want your work session? But let's do this. >> We'll get closer. If there's nothing, we can cancel. >> Yeah. Okay. So, leave it on the calendar for now as a session. >> That sounds perfect.
>> And so, we said April 28th at 6:00. 62 and we don't I guess I need to answer that. >> Yeah, >> like I think it would be good that you
think you need information where we're at. I think you and I should have a I agree session as well. Yep. 100%. Are we ready to move on? >> Um,
>> maybe this isn't maybe this isn't a big deal, but I'm looking at the activity calendar and it looks um there's like peach fuzz volleyball that night. >> Oh. On the 28th. >> Uhhuh. >> Is that when the kids play the or the
boys play the girls? >> I don't know what that is. >> That might be when the is like high school. >> Um soft >> well and then I think it is >> the next the next night is powderpuff. >> Oh >> football on the calendar. >> Wow to play.
>> So maybe it's a big >> my cross country coach told >> something high school. >> It's prom is on the second. So maybe maybe this is all leading to prom. >> Oh, I bet it is. >> Yeah, it'll probably be like spirit. >> That's what I was going to say. Sounds like
>> NHS, >> which is maybe good because people are engaged and excited that week. >> It's a good one, >> Carol. What time is it saying for those events? Cuz maybe we can add to it here. >> Oh, >> that's what was in there. >> I think it might be okay if some of that
is that a thing parents watch. >> I mean, >> if your kid is my parents >> 6:30 to 8:30. >> Okay. I mean, I kind of did more because I didn't want
Bella to get injured before basketball. >> Carol, where are you seeing that >> on this activity? >> Is it the high school or the >> this this on the high school calendar? >> That's it.
>> It's um I don't know. Somebody told me to get it. >> It's probably I heard it wasn't updated. See? Well, see. Yes. Activity schedule. >> It's on there.
>> It's got all those reserves. I feel like it's quick. sign it. We could either start at 6 and then just go for it and have it on one of those nights or like keep it on the 28th.
>> I think we're going to run we're running out of runway. >> I think so too. >> We're just going to have to pick up >> we're still starting even a couple people who miss that. It's not going to be the majority of people
who would attend. Well, is that usually senior juniors and seniors can play? >> Yes. >> Yes. So, >> although I don't know. >> Yeah. I I think we just stick with it. >> The only other suggestion I would say is
to start at 5:30, but then it like that's >> I think we'd actually lose more people. >> I think we would too. So, six. Okay. And we'll just plan you want to plan for an hour presentation. >> I think that's I think that's probably
seven. >> Well, it'll probably go past seven. >> But our presentations will go till 7 and then if we have that open >> dialogue, you know what? Honestly, when you're doing a presentation,
I'm just going to say it like 10 minutes is a lot for people to stay >> Oh, yeah. >> engaged per person. So, >> I mean, it might even be less than an hour. >> Yeah. of presentations. >> I mean, depending on what you're
>> right, >> what you're presenting. >> Yeah. >> Um, I just want to say it's >> I know almost aged. >> Yeah. and we're halfway. I >> was going to say, are there things that we should prioritize for the remainder of the agenda or do we need to hit on
other things? >> I think some of them can be pretty short. I think we've done the longer things. >> The only thing >> the strategic plan update is the only one I'm thinking that could be kind of long. >> Yeah, we could probably
speed up the agenda review portion. I can my I think my piece on the sustainable funding can be pretty short, too. So, >> okay. You want to That's what we're up to. No, >> no. Um, this part I can do that really quick. >> Okay.
>> So, let's talk about the eagle in the room. >> As opposed to the I've heard all of you say, "Hey, be careful with the eagle approach because Summit Elementary's mask off is the eagle." And I agree. If we were giving
an award to one of our district employees, that would be maybe an issue. But we're giving it to community members and the community members look at American Eagle as a symbol of the values we're attributing to this event or
behavior or activity that they're part of. So I would still propose to keep the eagle with the understanding that Lindsay PL had a great idea. She's not here. or that in parallel to this recognition program, we establish a
recognition program for district employees >> across the board. And in that case, whatever we presented to them would not be an E. >> It would be something that captures strong foundation, strong future. I don't know what that looks like yet, but
I'm thinking about it. Whatever. I don't know. It might be anything. But I'm still I'm still hooked to the eagle. Just just just >> I'm okay. Yeah, that's fine. >> All right. That eagle's been discussed.
The elephants out of the room. So, thank you. All right. Oh, I should just leave it to myself. I had an opportunity to work with or to meet with Cassidy and then with some
other teachers and community members and the symbolism on slide two. We can skip that because I just talked. What I'd like to do right this evening is the purpose of this update is to get
the approval to proceed to the next board meeting. Next slide on page three for background. The proposal was presented at our last working session. He gave me four tasks. And to accomplish these tasks, I met with Lindsay
and with Cassidy and various members of the community and our teachers to streamline and help define a phased approach for this recognition program. We could do it and get some of the things done down the road, but right now there's enough to get it going.
Page four, the recognition program, just as a reminder, is defined. I'm sorry, slide five. as a program that recognizes community members or organizations who rise above and beyond to inspire and uplift our
students. Okay, one of the first questions that I received was, are we duplicating another effort? Lindsay's response back was no, not within the district. The programs that are in place are the Panther program and that's specific to the junior senior high school. It does not
duplicate what we're proposing here. This is where she did highlight um when we move forward with this recognition program recognition program to create one for the staff across the district as well. And I'd love to take that one and come up with what that looks like.
>> I think that would be great. So slide seven, we were asked to come up with a review process and establish clear review process. So Cassidy and I met and we talked about submitting candidates rather than nominating for just the
language is kind of a little less formal and just heavy. And so the sub the candidates can be submitted through a website submitt form on the board of education website. Talked with Lindsay on that and she's walked me through how
to create that template in that form and I'll create that and then run it through her to make sure it's it's you know meets the standards and quality check etc. >> One of Sorry. I was just going to say one of the key things that we talked about is the nature of like
typical like um award programs where there's the intent to like nominate and select whereas like we're not really trying to pick and choose here. We're really just trying to recognize a positive effort. So it's not we're not we're not looking to
uh rec we're not looking to like nominate and then make a choice. And I think that the we talked a lot at length about like the nature of trying to choose and who chooses and how do we choose but like basically trying to simplify and make it less former so that it's really submitting something worth
worthy of recognition deciding whether or not it meets the criteria and then deciding to recognize it or not versus choosing or pitting one organization or deed against another. It's not a competition and it could just be timing too, right? like, okay, we received five
this month. Like we >> won this month, one the next month. >> And it could be that we looked at five and four met the criteria, one missed some of the criteria. Yeah. >> And we talked about you don't just call them back and say, "Hey, sorry." >> Right. >> You go, you know, if you could just do
this, >> what we're trying to do is encourage >> y >> the connective tissue within the community and not say no. So I'd make that phone call. I'd encourage them to do whatever that last step was. So it's
not a yes or no. >> Um and again I like you said the time you asked me to define the roles and responsibilities. So I took on the responsibility to review the submitted forms to ensure the selection criteria is met. I'll cons consolidate the
submittals and and fire those off to to Keegan and blind company everybody else in an email to show, hey, we've got five packets. Okay, five template or 10 forms have got some medals and four of them meet the criteria. I recommend these four be
nominated and I'll touch on with the fifth one. And if everybody's good, um, he gives us a thumbs up. If people have issues, call me like we did with like you suggested on your or your comp plan. Um, call me, email me, and I'll walk
through those. Once Keegan approves it, I'll I'll coordinate with the nominee to make sure that they can uh or we can schedule the appropriate form for them to be recognized. would really like to make sure we do at least the first two or three at the board meeting if not all
but if there's others as well that places that we could do that we'd work that into their schedule and our schedule as well. I'll obtain the certificate and the award for the nominee. Then the president would recognize the nominee at the board meeting during the
district community spotlight. And that's important because that's already on the agenda every time you have to adjust the agenda. And then we'd work with Lindsay to photograph it, get some images into the courier and and provide especially this first time a quick little article press
release on what the program is and and who the what they did. >> Yep. >> Regards to student involvement, you have a question >> just open meeting laws. Are there any issues with us communicating to Rob?
>> Nope. Can't CC. Yeah, >> you can't all have a communication together. If you have a comment and you want to send it directly to Rob, you can do that. You could be CCC us. We can't be on together. >> Yeah. >> But I just know in the past it was like
through a district >> employee. So that was my question. >> And I would copy you as well. I don't >> you can email Cassidy at any time >> to unless it's something you want me to like be aware of or take an actual action on.
>> Doesn't want more. You don't have to do it. >> Okay. Student involvement. Uh the Eagle Sculpture. I reached out to a couple of teachers. One of them has initiated the prototype. He says, "I don't have the bandwidth to do this the rest of the year." He goes, "I'm doing it myself.
the student isn't doing it end up doing it on the weekend and I don't think we're going to ask our teachers to >> to do that. Um Cassie had a great idea on the wall of fame. This is all her. So it's good that she did it if it's bad.
Why is it bad? But doing a digital wall of fame on our our website and giving that a trial run off right off the get-go and see how many we have. And if it deserves a plaque in city hall and here somewhere down the road, then the
welder and the wood shop team can come together and create cool plaque to put those little engravings on. >> And same thing with the uh on Wings of Eagles decal. Great idea to reach out and do a competition. They're excited about doing that. Um, and we can
initiate that now, but we shouldn't hold up a program waiting for back to >> I do want to comment that one of my notes, um, Rob, was that the the decal is more the material than the design,
right? >> So, it would either be the a design or a logo, right? But the decal is just the physical item that you printed on. >> Yeah. >> Right. And it could be used on a number of things, but it's just >> the marketer Yeah.
Okay. Uh in summary, so um we created a phase and streamlined approach that does not duplicate existing recognition programs. We have established clear review processes and we've defined roles and responsibilities and identified opportunities for our
students to be involved. And unless anybody has comments, I'm recommending to Barkley to approve recognition program. So the April meeting where you would hope to just have the first recipient
but not like a physical award or anything like that. >> No, I have. >> You do? >> I work >> the one that you the prototype you brought in. You say go and it's >> okay. >> I will I do want to note that that was something that we did touch on is like how would we um fund you know not that
it's a huge investment but how would we fund this or like where would the um the expenses for the sculptures or any of the other physical materials come from? And did you want to speak to that at all Rob? I don't know if you thought any about that. Um, so for the first batch
of uh of the the sculptures, I got those cover design and whatever you want to call the product and decals. I don't I would work to cover those. I don't dig your website. There's no cost there, >> right?
>> Well, that was the only thing like if and I I you know, this is not a criticism. I love this whole thing. I absolutely love it. Um, just trying to think of finances. Do we want to have it physical right now? Do we want to start
maybe a fund to try and fund raise for it and right now it's just the recognition and getting it in the paper and um having our our digital wall and so we well I know you have it now. We want you covering it forever.
>> That's not a plan. We have a so there is an option there's an opportunity through the foundation to request funds to come there other community members who would step up as well. >> Okay. >> I just don't want to announce their names. >> Sure.
>> Yeah. And when that foundation kind of gets settled then that could be maybe an avenue where people that care about this could donate specifically. >> Okay. I just wanted to make sure we were thinking about it. >> Yeah. No, I appreciate that because they I've done this before and then they they
go from 50 bucks to 120 and so I think they know that I've been ordering at least two of these every start tracking me. >> Yeah. >> Yeah. >> Absolutely. >> Which would be nice in a year or two down the road to have an option that was
in house more affordable. >> This is not a steep price for a recognition game. Yeah. >> I just like in house because it's something >> and I just think of like >> Yeah. >> It doesn't right now as it stands have
anything WPSD or anything that says >> it it there's a it willing experts going to help us get that word out. engraving. >> Well, the engraving would have gone on
the wall of fame. >> If it had a flat piece, it would have been excellent. But it's all >> flat kind of thing. >> There is a certificate that's prepared. Okay. >> It would be in a nice presentation
and it's just not >> Yeah, I might be able to help you with that, too. I have I know a guy. We can do that. >> No, I don't. She knows the guy really well. >> Are you a thumbs up?
>> Yeah. We Is everyone any other conversation? >> Do you want the first nominee? >> I think we saw >> I think that the same >> I think they meet all the criteria. >> All right. I will move on. I will >> thank you for doing the leg work on that.
>> My pleasure. >> And as you work on the staff definition, I'd love to be part of that as well. Okay, >> sustaining funding options. Okay, here's here's my thinking you guys. Um I'm um I spent some time looking and and thinking
between the word task force and committee. What I'm thinking is a group of people in the community, getting a group of people together in the community that will work on researching the options um for sustainable funding. not like
grants, not like things like that, but I'm talking sales tax, mill levy override, bond, um that sort of thing. Uh and to do a little bit of some of the groundwork that was done um 10 years ago on
comparing um the number of mills that we have for our district and you know some of those little pieces of it and then coming to the board with a recommendation of um
how to proceed forward in that area. uh or at least come and be able to discuss all those options with the board. I um it the reason task force is committee is generally ongoing. task force is for a
specific >> task and it's short short term and also I would think um maybe some of those people if we chose to go forward with one of those things some of those people
might stay on but not necessarily I'm thinking this is for that very first step of where where should we go what should we do um and I'm open to suggestions of people to do it But I would like to start putting together a
group of people that can do it. And then also just I you know in in looking through open meeting law stuff even if it's a task force I believe you have to be they have to meet um and have their meeting be open to the public etc etc.
I'm pretty sure that's correct >> if we put it together. >> Um even if it only has two board members on it. I'm pretty sure that's correct, but I'll do more checking on that as well. Um, so that's just it. I would
like to get started on looking at what those options are. >> Yeah. Do you guys also get these periodic emails from Mellin Strategies about um community ballot measure surveys? >> No. >> No. I assume that everybody did, so I didn't board them, but they I'll speak
to this more, but they do voter opinion survey projects, and they've done them on a number of other districts where they've gone to the um public with ballot measures, and I think it helps to kind of gauge community sentiment. Um, I'll forward you guys to this. I think I
received a handful of them, but it actually it's pretty robust and it talks about the um it actually has a couple of like case studies in here. Um but that might be a useful tool that we >> know. Do we know the cost for that
group? >> Um I do not. I think they this is just a see it's just kind of a high level like it says hello Cassidy we've been a trusted partner in various scholar districts managing photo opinion survey
projects since 2007 and it just kind of introduces >> I'll check the cost >> yeah I'll >> okay all right >> and that would be I think part of the due diligence of you know what we don't want to be all the late work if the feasibility is >> right
>> there so Carol, I think this, and I know David agrees, is a huge priority right now to get this information in, especially if there's some type of socialization. So, sorry, socialite. >> I can't talk now. Socialization.
>> Yes. That we need to do this with summer when people are right. We'll start working on things, right? Um, are you guys okay with me? I mean, seriously, if you I have a couple of people in mind, but if you have people in mind that you
think really would want to do this piece of leg work, um, if you have ideas, please send them to me along with the contact information. Are you guys okay if I go ahead and put a group together and get going on it?
>> Can I be part of the group if possible? because I have some out of the box ideas that I know we want to try and explore best in ones that worked but I just don't have the framework on my own to
know like can these ideas even and so a committee or a task force like just a place to bounce those ideas off and see if they're worth Yeah, that's kind of thing.
>> Um, I do have the committee principal policy here and I don't know if the task force falls under it, but it does say all board committee meetings are subject to the open meeting law, >> right? I just have to find out if that's true of task >> task force. So, yeah, that be reaching
to the lawyer or >> um I might reach out to Casney first. I think that would be a great choice. And just ask them >> and AI kind of alludes to it >> because it's even though it's advisory by nature >> um that you're already tracking on that.
Yeah. And with two board members, it's saying it's still >> members. Sounds like it. >> It um um I know this will shock everybody, but I actually used AI to look at it, too. >> It is helpful. You're the one who told everyone about the app that you were
using. >> I think I'm done. >> Thank you, girl. >> All right. Uh so then that brings us to financial oversight. >> Point on that one. had um Candace give you guys a couple of examples from other
districts and one that Jefferson wrote or had written as well with district 11 um a couple things David wrote to one um and
>> his own words this is David you know to strengthen the long-term governance and oversight increase transparency and confidence, a standing body that helps maintain fiscal discipline and community trust. masked
blend um like what pitfalls to be aware of and also you talked briefly about just not wanting to be restrictive >> to operations and that was what Glenn said to stay out of keep the committee
out of the weeds of day-to-day operations and um he al David also asked Glenn about board member inclusion and Glenn was like I'm not a can because I don't want them to have too much
influence over the committee. But then he also said the board treasurer and board president are typically part of that committee. Um and I know our board treasurer is David, >> right? >> Um so that's just you know for us
>> his major fear was was that if a board member was on the committee that the other committee members may not talk. >> Yeah. very much that >> you know whether is that out of fear or um not feeling like they it's their turn or whatever it might be that but having
a board member might dampen the conversation. >> I think it's probably all how you establish it at the beginning and I think we're in a place where people want to be engaged. >> Yeah. So you'll see, you know, there's
these committees, this fiscal oversight committee, um, of can't remember where it was. I think Douglas County District, they have like bullet point charge, budget, county audit, and financial
reporting, banking, and other fiscal matters. And it's pretty much standard like another I have two Douglas County ones. Oh, I have Jeff too. Yeah. Um, so they all
seem to have a similar charge. I think district 11's was even more detailed. So I think my ask is um one, would this be something we could bring to our next regular scheduled
meeting? Um, and if I met with David to write something up like this purpose, background, charge, and given some development as well. I'd like
to help spearhead this and that's just need direction from you guys or like what it can and can't. >> Yeah. So, I think these are awesome examples. Um, I think if our goal is to have this created sooner rather than
later, if you can draft up, maybe taking some of the information from these examples that you found, create a draft document and send that to David for him to review and edit as opposed to asking him to write it. Again, just so many things he has. >> I meant to read with him to get his
input. But yeah, but yeah, if you bring something to him so he can look at it and edit as opposed to, you know, even feeling like cuz I I think David will want to help create it if you bring it to him before you get to that point >> and not that I want to take that away from him, but I don't want to put too
much on his plate. So, >> which model are you leaning towards, Laura, as far as like how you would title the committee and propose it? I think the one from district 11. >> But is it just audit then or is it >> but not I wouldn't title that. Yeah,
>> that's what I'm asking. Yeah. Which like because there's three options here, right? Kind of fiscal oversight, audit committee, financial advisory. What feels like the best fit based on what you've seen? >> Either the fiscal oversight or advisory.
I think this I'm leading fiscal oversight because not big reasons why but I think it says what I feel more than advisory >> just oversight
>> but I like the layout of district 11 >> if we're looking at terms I like oversight as well because it ties with authorizers It's going to help us with a different discussion >> and it helps I think maybe convey that you're not getting in the weeds. you're
not operating >> and even your advice may not be heated but your oversight >> to me that's >> audit always comes like ah advisory was you can take it early you
don't have to oversight but that has mean I think that we want to >> I don't I guess I'm a little bit confused in that exactly what you're you love what power does this what power I mean
um number one what's the purpose and what's the oversight sounds powerful it sounds like it and and I mean the board is it David David is the one person other than
Ginger that's a tiny bit different because he reports he's our treasurer Mhm. >> Um but he's still under under the superintendent >> and so we you know I guess that's my my
what what's our what >> so if if they're the oversight committee and they come in and they say I don't think you're doing this right then what do we do? that would come to through the superintendent to the board.
>> But is this a board committee? >> I I thought it was >> because if it's a board committee, then it would come to us, >> right? >> I think maybe this definition helps. I don't know if it's but uh it says at least on the first morning fiscal oversight committee was is to assist the
board of education in fulfilling its fiscal oversight but it also says FOC does not assume the ultimate fiscal responsibilities of the board of education and the board and superintendent retain ultimate responsibility to the financial condition and decision-m so that actually
>> it that almost feel like a the oversight committee is not liable for any >> right that's what that feels like to as opposed to what power they have in changing anything. That's more like you're not responsible if anything goes wrong, >> right? >> Which you would want that language in
there also, otherwise you don't get tears, >> you know, and and in in all honesty, I know we like you. What was that thing that I rather heard not long before I got on the board?
one mile an hour in the right direction is better than a 100 miles an hour in the wrong direction. Um maybe um maybe it would be helpful to actually have conversation
with um with some of these or you know >> Yes. or have Chris that you know that suggested the the oversight committee get get some examples from him of where he's seen it work well and then get an
understanding of exactly what does this group do, who do they who do they report to, what's um a little just a little bit more information on that piece of it because I I think it's a bad look if We
create a committee and then that committee we don't have a wellestablished expectation of them and then them having a wellestablished expectation of how we're going to respond
to what they what they recommend to us, you know, and being able to have those pieces, I think, are going to be important. I don't want to rush head into starting something, but then we're like, oh, wait a minute.
>> Just my thought. >> I I agree. It I would I thought we had labeled the middle definition as the the purpose. So, I thought that's where we were heading. But if if you meet with David and talk to
>> Glenn or Chris >> and get that feedback and and see, you know, which of these paths we truly want to be for our purpose. >> I think >> I think I stepped out on thinking that that would have been >> I don't think you stepped out and we
were having a conversation. I think that was part of it. Um, when I was talking with Chris, he was specifically asking about an audit oversight committee. >> I was gonna say that this >> Jeffco, right? So, Jeffco calls that out, right? So, they have a financial
advisory committee and one of their duties is to assign people to the audit oversight committee. Um, but as a financial advisory committee, they I mean, I think the D11 and Jeffco a lot of their duties
are are pretty similar, right? is coming up with ideas and you know making sure that you know they're checking and um you know the board can call them up. So if for some reason you know you know we could have I guess an example of just
reading through this was like um if David gave a report or gave like the budget right and then after he's done presenting we could follow up a representative from the maybe advisory committee and say like hey you've had a
chance to take a look at this you know what is there anything you see as an issue like a different perspective kind of a thing which is one of the reasons I I have kind of like the advisory name. I'm not opposed to the oversight
but I do think an audit oversight would be good to as a separate but >> I'd be curious to see their GP7 where it's mentioned that the purpose of membership is outlined see how they handle that in their board policy.
So I had thought too that I don't want to rush it because if we don't have a good nailed down charge then the the committee can fizzle before even before it gets into the weeks. And so, um, I
agree. One reason was, um, David was excited about having it pay his budget, which I think a little bit >> much. Not >> you can have an informal one kind of >> like to see how what you learn. >> Yeah.
>> Don't unveil it yet. >> More time consuming lunch. Like we don't need to add another thing to the list. I I truly feel like this is great. I think we need to put some time into getting our processes and procedures because if
we don't have those in place and then we're asking people to it view it then um I think we need to get some ducks in a row first and then this is a great way to then you know oversight or audit
>> right making sure they're actually following the procedure you have to have them first right >> wouldn't that make sense oh go ahead >> we Would it be too optimistic to try to have committee set for next school year? >> I think that's perfect. >> No, I think for sure.
>> Yeah. No, I think that's exactly what we should do. I just think um this audit gets finished then he's got to spend some time in the weeds really and get those processes and procedures laid out, communicated, being transparent. Um, and
I think maybe maybe by um the April work session, Laura, if you have more information to share with us that we could discuss, we could at least share in our state of the district our intent to form whatever that body is and have a little bit of an idea of the parameters of it and then go through the process of
specifying that, clarifying board policy and actually putting that plan in place over the summer. And here's the other thing I don't know when said about right and David and I to like the heart of this is we kind of I
think we need this to prove that we can are worthy of of >> I agree completely. >> And so to have that being >> in the works alongside a bond committee >> would be healthy.
>> I agree. And I I think too given more time like I would love to go to one of these uh or these committee meetings in our district and see what they're like or two time. So >> have have homework.
>> Thank you. where all this is going. And I think I think the bones we know we want. I think it's just some of the those details that we're we need to know. Yeah. >> Sit up and David defines the processes
this summer. You'll have immediate victories to show. >> Yes. Rather than trying to put it out there and then do all the victories. I like that. That's a good move on
the road. It's too big. So, have do we have have we been getting um feedback on a plan that we put out? I I believe it was taken to the teachers.
Um we're taking it to the advisory council, but we haven't had that meeting yet. I can't Is it when we get >> It's after break. >> Yeah, it's after break. >> But did some did some >> Sorry. Yeah.
>> Yes. That was the teacher advisory committee. And they >> did they look at the values? >> They did. They did a lot. And what would the handbook reflect if they share those >> if it was often those? Yes, that was
very >> okay. So did they have edits they wanted or was it just like >> we like it? >> Well, we can get back on edit. It was more like how can we incorporate this and
they like the values very much. Okay. In fact, it was like >> like it got emotional. Yeah. And yeah, we're touched. So, okay. Well, that's that's good. >> Excellent. >> I haven't seen feedback. Lindsay said
today that there was feedback, but I haven't >> I don't know that I have access to it. >> I don't think I do either. I did have a modify the closure date though per the Thursday conversation to >> So, we may not have a whole lot to discuss here.
I was wondering what we meant. Yeah. >> Well, what so what though? Let's let's make sure we're clear though in our next steps for when feedback is more. >> Yeah. So, so I think the it closes on the
30th. >> 30th. Thank you. Wasn't sure if it was the 31st or the 30th. Um so we'll have that. I think we'll run any of the comments that come through um to make sure we've got kind of a general sense of of the feedback um look through
particulars if there's specific word editing. Um Doc is going to take a look at it at the next meeting and then the advisory committees, >> right, and see it as well. >> The SAC Thursday night, Karen. >> Yeah. >> Is that right? Is that I don't have the sack agendas this month. Do you have
them? Are they posted somewhere? Because usually I see but I missed the last leadership meeting because of the accident. So did you guys talk about sacage? >> I have I have summits to post. this would be great work through but I
haven't seen >> and I think that was the hope that's why we closed everything was kind of closing at the same time so that all those committees could see it and provide >> more tangible >> feedback and I think we decide we figure out what what is the nature of the
feedback right like depending on what it is I think we'll probably determine where we go if it's like yay or you know you're prioritizing the wrong thing okay let's talk about it. Is it um language? What is it like, hey, you need to edit
this word, right? You know, then I think one person could kind of go through and figure out if that's worth editing. But I think if they're large tangible things, then we have another conversation to discuss those. Is it something you would want to add to your
April 8th meeting? Because we'll have had the deck meeting already on April 2nd. >> Discussion items. >> Yeah. like you'll already have the feedback from the survey. >> I think it's something we want as an a discussion item, >> right? That's what I mean.
>> And it'll probably be but depending on what it like I don't think we want but I think if there's major edits that's a work session, >> right? >> We don't want a word missing. >> No, not words missing in a in the board meeting. >> No, but it might be the update, right? Like it's like, hey, um
>> we had it out there. It closed. We received the feedback. Here's general statements we're seeing. Yeah. You know, kind of an update in that sense. >> I think word smithing is easier to be done by like two people working together >> and then bring it >> Yes. >> to the board.
>> So yeah. >> So >> I'm thinking just somebody reports about it at the board meeting even in your board report. >> Yeah. Or something. Or it could be a discussion item. But >> yeah, but not worth smithing. Yeah, but
I do think we should find or make sure that we capture any of the other qualitative feedback that you're getting in some of the more focused group type of engagements >> so that we have more of a packet of feedback. Then we can compare the quantitative survey data and the qualitative feedback that we're hearing
and do small >> more intimate discussions and that way we have both. >> Would you want the DAC representative to provide that from our DAC meeting because she'll be presenting? >> I was going to say it's on the agenda. Johnny here. >> Yeah. The only thing I was considering
is if we want >> any of the SAC representatives to present it. >> I just don't know if they got it on their >> because I wasn't at their meeting to tell >> right the co-chair
>> right to have summits. >> And it's also not posted. Yeah. I think they could do that, but I just want to note that I don't think that should be the first time that we're hearing it. Like I think if we can get the feedback summarized from the meetings ahead of that, that would be helpful. >> Um,
>> so I can that's text principles, but I I was going to say we could add it to their sack agendas to get feedback because their their meetings are this Thursday. I think >> I think that's important. >> I think it is too. and I just with not
being at the meeting. >> Yeah. No, I that's >> Yeah, cuz typically we make those agendas together, we just didn't even think about it as you know. Is the Dak and Sack before the 30th >> or after Mr.
>> No, the Dak is the April second >> and so sack is this whatever this >> and I think they can still independently complete the survey as a body they could discuss and provide feedback to. >> Is there is there a particular reason you want it before the
>> board meeting? I just figured it would be more um like in terms of the time factor like I don't know how many like findings they were reporting out on but I would assume like just capturing they could report back to us on like the
overall feedback on the sentiment I guess but I was wondering if like for more specific feedback if the summary would be helpful. I just want to get here strategic. >> I just don't want to give people extra
work. Staff people extra work. >> Well, Karen's adding it to to sack agendas. >> It'll be in there. >> It would be in their minutes, too. If they get it in the minutes, that' be great. So really they could bring those minutes to DAC and share whoever the rep
is >> and then we'll get a nice well-rounded >> and we can also talk about it. >> Yeah. >> Um >> I mean it's up to you >> and if they're minutes from deck that >> and a DAC rep presenting. So that might
be a really nice way to capture. >> Yeah, I think it would be >> all of that >> and and we can you know pass it along to the various committees too. Like if there if there is very particular >> absolutely or something they could send an email to >> Well and Karen and I have the next
teacher advisory council before April 8th. So there there's another committee that I know they looked at the values but now they can look at the whole plan and have some good conversation about that as well. And I don't anticipate we'll have the edits completed. It's more just
>> it's more just like sharing out where we're at themes, >> right? Themes >> after the survey closes and deck, the Slack and the TAC all review and provide comments and to do an April 8th discussion.
Is there a desire to do the formal coordination to send out that final document to this campus leadership um and central office key players to coordinate on the document that it's this is their
last take change or chance to do to review and say yeah we're good. Is that something that central office or the board wants to do? I'm not opposed to it. I'm I'm curious to see what feedback we get in this
first round to see if that is >> what kind of like if all of the feedback is I'm I I just I'm curious to see what it is and if we need that. >> Well, and I'm thinking are you thinking Rob, we get it back, we do our editing,
we do our whatever rewriting on it, and then we send it >> in the final form. This is the final form. We're ready to go. >> Yeah, that won't be ready on April 8th. That will be after Yeah. >> No, it's just you saying after all of that. >> Yeah. >> We need a vote,
>> but we need it by the 23rd. >> 28th. >> I don't I don't know. I don't remember voting on it. >> I don't think that's a voting thing. >> Um, so no, but I would love to put it on the website, but I want to make sure it's in as final of a form
>> as we can get it before we post it. And so that's >> and I think we probably want to have it finalized maybe the week before the state of the district, the week after that so that it can be drawn from >> I was thinking that too. >> We need a board meeting. >> We're going to have to keep that.
>> I was thinking that too. >> I mean that's a >> that might be the final review of the strategic plan. probably agree preparation for >> if it's approved and it's cheap, you might even be able to get some kind of something of it like something Yeah.
that could go up at the speed of the >> expander or something >> and then it can end up replacing >> then you're gonna have to create overnight >> like 80 bucks >> on the strategic plan did share with me
today that a lot of feedback is get your financial goals in order >> that resounding yeah >> over and over and over again >> but it I'm sorry I didn't hear >> essentially Yeah, we're working so hard on that. >> That's the number one. >> Yeah, but that's under operational
integrity. Yeah, there's a priority just everybody should be voting one. >> But one, >> but they're saying I think like that's the first is what >> unhelpful. We know that that's >> I'm sure
right now. >> Yeah. >> The priority of priorities. Cool. Well, anything else that we need to cover on it tonight? >> No. >> For the draft agenda under the district volunteer spotlight, we don't currently
have something. I had arranged the knowledge poll with Jennifer Stone like months ago. I believe they went to states. >> Yeah. Yeah. >> So, >> and then now >> I don't know. >> She thought it would be good to it would be ready.
>> I think >> Wait, what? >> Yeah, I think it'll be like they'll have their result. >> So then it'll be at the April. >> I think they're present. Um, but did you want then district volunteer spy to
cover the first >> recognation of the wings of >> No, I think it's under community spotlight is where we would >> Oh, do we do we have to always have a volunteer spotlight?
>> I mean, if there is one, that's great. I can find one. I do have a suggestion. Um, and I don't know if we want to do it in May because it's going to be week of show, but there are a group of amazing
senior parents who a lot of them their kids are graduating their youngest >> and um, sorry I'm not being theater parents >> and I really think they deserve recognition for all that they've done for the theater program and all of the
years. Um, and so whether that's done in combination with recognizing theater later on or I don't know if we have enough spots, >> we might want to do it in May because this is the week of Greece,
>> so they might not be able to come to this meeting, but May would be like, and it's finished and now we're going to recognize them. But I agree. I think that would be lovely. >> Yeah, I like that. Do you guys want to scratch the volunteer spotlight and do two of them then district community spotlight? Does it make sense to move
wings of eagles to the volunteer families since they're volunteer >> community recogniz? >> Not necessarily. >> They're not district. >> Sure. >> Okay.
>> I think we could just take it off unless we have anybody else's. >> The parent group at the junior senior high. Yeah. Or >> did we add >> yearbook volunteer? >> I don't know if we have
>> maybe we'll Jason's volunteer. >> That's pretty quick. Never mind. >> If you're doing both of those and you're kind of introducing the program, it might be would it be like how much time do you think you would need?
>> Yeah. Yeah, I mean if we have if we have two district I don't know that or two community spotlights. I do have to say pack big things are happening there. Maybe we should >> they are taking on the booster part of >> Oh, I like that. >> And they are so they're meeting this
week twice. >> One is to discuss policies and >> and really become a more formal organization not outside still under the district. >> And then the other is a meeting about a
big fundraising opportunity. >> Yes. They met with David and I a few weeks ago. >> Is it just PAC? >> PAC. >> Oh, PAC. >> Community connection. >> Are you okay? >> Yeah. And then are you okay, Laura, to
get me like a main contact so that I can send them an invitation on behalf of the board? >> Do you want to protect them? >> Oh, yeah. Do you want to >> do you want to be the person that introduces them? Because usually we'll have somebody else put it, but you're on it, aren't you? >> Yeah. Those are the two I met.
>> Yeah, they have like Dana Kramer is kind of the lead. So I introduce her or did she introduce >> you her? >> Yeah, you and then you could like welcome one of them to come up and share highlights or if you feel comfortable.
It really is open like you could share all the highlights and just applaud them. I'll I'll introduce them and let them >> okay to share their >> I can prepare something for you to introduce
me one of the slides if you had them walk up and the certificate was being read to them while you were shaking your and giving them the eagle taking a picture.
>> So, do you want Barkley's name? Thanks to on the vehicles. >> Yeah. >> Okay. And then >> I think it's cool to have a president comfortable give you. >> Are you comfortable if I share the cover sheet with you to make sure I'm
capturing? Because a lot of times I just guest I thought that >> I'm happy to because there's like the back there's the backstory to it and then the relevant data and so I'll usually just put in some general
sentences. So I think um maybe Rob, would you be comfortable in introducing the program itself because this is your your baby and then I can I can present the award. But you I want
you to introduce the program. >> I'll put your name next to >> Davidson. You can finish. Okay. >> I think you I think you're going to want to write the cover sheet because that's what gets read.
>> Well, in the board pocket in front of every single question. >> I don't I haven't seen any of this. So, I just I'll I'll meet with you and talk to you. >> No, we have >> because I think you could probably take just a couple things out of here and make it want to be yours
>> and we can put that dude up on the screen. >> Yeah, that'd be great. Yep. >> Because what gets read after the program is introduced is her certificate. >> Yeah. >> That telling everybody that's here what she did. So you don't have to try to
memorize that. It just gets read. >> You're shaking your hand giving an angle instead of talking. >> Yeah. noise. >> What? I >> think he's trying to use the proper language.
>> Oh, yes. I will probably >> um All right, cool. And then we've got Zach. We covered no discussion information at this point. is the the strategic plan or are we just covering our board?
>> No, I think that should be >> discussion. Yeah, >> strategic plan update. >> Yep. >> Yeah. >> Um we may want to put a discussion item for the state of the district even if it's just
a hey we're having this on this plug. >> Do we need to do anything for your task force Carol? Yep. Or do you want that reports? It might be nice. >> So I think if if we know what
we are going to be talking about. I think we should put it on the agenda explicitly. I think board reports are a really great place for us to call out like hey I went to this event or hey I had a conversation with this person. >> Not for discussion really. Yeah. >> Uh yeah. So I want to make sure we are
being as transparent in our agenda. So people know what to expect from the meeting as we can. >> And so the board reports I think are more just like the oneoff like I I did the play or I'm out to the track meet or >> um you know kind of a
>> kind of updates as opposed to >> board >> uh information. I would say yes. um something on there about um what do we say in this financial
um what do we call this >> sustainable sustainable revenue >> funding sustainable funding options >> um sustainable funding task force >> yeah I think that maybe >> and then if I don't if I don't feel like
I have enough like I've got actual people committed and all that then I'll tell you to take it off Okay. But you're comfortable if I put your name on the cover sheet and every >> Oh, yeah. >> the agenda. Yeah. Yeah. The other thing I was thinking of is after our May March
31st meeting >> with CAXA. >> Yeah. >> Um there are possibly things that are going to we and there's I I would even say there could even be possible things that
we want to have an executive session. Yeah. >> About in terms of negotiation. >> Yeah, >> I would. >> You know that sort of thing. So that would be the other thing that that I would say >> potential >> potential. >> Yeah. Executive session.
>> And I mean if not an executive session, I don't know if there's if we want to have a discussion about taxa and any next steps. >> That's what I was thinking. I mean that might be a just a discussion item of
okay we've had this meeting and >> you know next steps >> next steps um >> that we might want to discuss or a charter liaison or you know whatever um structure >> discussing yeah discussing
by then you'll know the fee structure and all that for even just working with them And >> so it might just be like a CA meeting followup. >> Yeah. >> So you just want a standing for now at the CAX meeting followup. >> Yeah.
>> And then I think that I think people will know what that means and it allows us to go a couple of directions with it. >> Depending on what we walk out of that meeting with. >> Yeah. >> This goes back to financial reports real quick because I'm forever thinking about
the budget and there'll be any update on that budget >> by April 8th. >> Yeah. >> Um I'm not sure that I'm not sure that's
the best answer I have today. And I'm just curious historically or if it's appropriate for before a budget is given for actuals to be seen of like the first half or third quarter
>> for the current school year before then you vote on >> like your the next year budget like is there ever a >> Well, didn't we approve the revised budget in January? >> Yeah, you did. >> So is that would that count or No. No, I think actually
>> Well, the revised budget would be the actual up until January. >> Well, >> it should be right like >> because >> it's projection of what the ne the remainder of the year >> based on the actuals up until that
point. Yeah. >> Right. And so then if Oh, yeah. I see. >> Yeah. because like when we when we pass a budget in in June, >> right, it's all just kind of like estimating >> based hopefully on solid facts. But
>> and the other thing I will say is at the April DAC meeting, that's when the Sachs will bring their budget priorities. >> Yeah. >> And so we will we will know priorities from the schools. >> Um >> which will be presented by the deck at this point. I would think that that
would be something that would be the top of the agenda for them to present. >> I was, but yeah, it's not quite what you wanted. >> Percentage like budget versus actions also does like a percentage of
>> what we Yeah. thought >> and I haven't seen anything like that. >> I Yeah, I get it. I don't do that with my staff at Coline at certain times. I'd be like, "All right, this is your percentage of your budget that's left. If you're spending it, it needs to be done by this. If not, like I need to
know so we can prioritize it in other places. >> But I don't know that we're there. >> I would say it's a reasonable expectation for the future >> to have really maybe even monthly. >> So I have asked for that in the past
>> updates on that. Yeah, >> I think it's just this is a this is a year that that may be an expectation that's too high, >> you know, and that might just become part of the processes that we get in place that are
good and consistent going forward. >> I would agree that's pretty normal. >> Yeah, we're just not in the the normal. >> We're not normal. and and like I said at one I had a few meetings last year about that and it was like well
the reporting mechanisms aren't really there for switching over to the new system and trying to actually pull that data to create a document to present at a board meeting was like they couldn't so they haven't done that in the past >> I think it's a reasonable expectation to have something in our monthly
>> meeting before they did know the >> B. Absolutely. >> He did say that we could because I know we haven't had financials under board information reports for quite a while and so I check with him every month and it's on for April. So you'll have one
form of I haven't seen what report he's going to produce, but you'll have that added back in and hopefully he'll continue to fine-tune to give something that is informative to the board and helpful. one, you know, along with that
previously when we had our our DIS set up at the front that whatever that would be, we actually had um uh Brian Gustoen as board treasure sitting up there, >> you know,
I I think he's more comfortable. >> He may be and we didn't have people right here. Everybody else was just >> out out in the audience. So, frankly, if they needed to work on something on their computer, they had the freedom
to do that since they had to be here, you know. So, but that's that's just if that's a a helpful thing if there's something that we feel like we frequently have to ask. You just have to start.
>> Did you were you good with it just saying GP8 or do you want anything on the action to speak to it? No, let's just make sure we have it ready to point up on the screen again >> so that people can see it. I'll just call out this is, you know, the second
rere we read these proposed changes in the last board meeting. Haven't received any feedback. Assuming that's true and then calling from that, Stephen
have packet ready for this. >> Would it be reasonable to ask if we can just add the title of the policy? >> Yeah. >> In there. They're not really long, right? But I just like I was just thinking like what which one was it? Because we just
>> But just so the public knows too like so you don't have to go hunting through policy to know what policy is being discussed or voted on. So >> yes, although it will also be in the board packet. >> True. >> But yeah, yes, but they shouldn't have to dig through because >> it's easy enough to just put a title
there. >> Here's a question. Um, I know I find it very frustrating when going through board packets before the meeting to have to scroll through 40 pages of the last meeting's packet. >> I know we need to I know we need to have
both because we're approving >> the minutes that includes the packet. But can we have it in two is it is it allowed to be in two separate >> documents? So like here's the packet one. >> Yeah. delegates. So the full one and
then the new basically new information >> in like a separate PDF >> cuz it's basically it cuts off after >> well it would be like your district community spotlight and then just basically keeping out all the draft minutes >> and the minutes just say refer like
refer to the board the previous board packet like does it have to be included in the new board packet? It does have to be included, but for purposes of like our review of it to prepare for the meeting >> because I was just making sure the
minutes reflected what we agreed to as one one event and then the new stuff as a >> but could you say in the minutes refer to the previous board packet since it's already published? >> I don't know. I guess I was just following the way it's been done that
the addendums were always included in the minutes. But you guys still want the minutes to review. You just don't want the addendum, >> right? I don't need all of the like the whole >> Yeah. All of the meeting. >> I mean, >> it's there on the website.
>> So, I think maybe we we check with with the lawyer to see if we need it at all. But for now, >> full board packet and one without. >> Yeah. and we can publish the full board packet, but like when you send it to us for like here's your board packet >> prior to the meeting. I don't I don't
personally need all of that in there. I don't know if >> I don't think anybody does to easy change. I'm just like like I read the the you know the >> scroll it's also a little bit to find the actual because I open it I'm like
okay how many 76 pages okay how much time was right but what's actually new include daily report presentation because you didn't have it for the board packet in the previous meeting >> yeah I get what you're saying like for
but since we're kind of covering that we're still publishing the full board packet, we're good. But when there's when it's not included because they didn't give it to me, then it would be important to include it as an addendum. >> Yeah. Again, I'm not saying for um what
is published on the website. I think published on the website should still be the full thing. Just when you're sending it to the to me or to the board. >> I have another action item. Ginger's contract. >> Oh, yeah. Good call. >> Yeah. Is that okay last or do you want
it first? >> Anywhere action doesn't matter. >> Okay. Um just one thing about the staff appreciation week. I don't know if it's red tape that the only thing that can be done is to make a statement that this is
official or if there's something acknowledging that we as a board can do because I think it otherwise just feels like >> we did our job. >> So we do have to vote on it like that's a thing to do. >> There's a resolution >> but it's not the only thing we can do.
we can do like I like to I love teacher or staff appreciation because I like to go do things at the schools and like so if we're like last year I know it was a lot of work but um >> I we did a cookout at each school and
served them we don't have to do that this year because that was a lot um but we could come up with other things that >> fun >> yeah but there's things you know we could do or two people could go to each building on different days
and do something nice. >> Would it be possible maybe that that like during the discussion part of this action item to kind of share what we should do or is it too just so it doesn't feel empty?
>> Yeah, I'm fine with whatever you guys want to do because I'm going to I'm going to probably reflect over spring break about some ideas. So I could even like put some ideas in the board update and you guys would have something.
>> I don't know what you guys like I as a principal I always did a lot. So sure that's why I kind of go off of that. >> I you know I it's I would if we're going to do something rather than individually doing something I'd rather see us come up with a plan as a board.
>> Yeah. to do it. And that actually could probably be discussed at that April 23rd >> um work session. >> That's a good idea. >> We could come up with our own
plan of action. >> Yeah. >> Yeah. >> So, even if we just said we're teasing out some ideas for how to celebrate our teachers, what's that? What what exactly is the action? Are we just voting to have it or you vote to
make an official >> every year? Yeah. >> It's I don't know. >> You're like I don't adopting it for your same district. But yeah, there's a whole resolution adoption. >> I'm not getting data.
>> No, not so that nobody expects to be appreciated the rest of the year. >> It's just setting expectations. International. >> We will appreciate >> only appreciate this week and >> this week
not worked. >> It seems so specific. God >> they probably don't have a marketer's week do they like they don't have attorneys week either.
We can nurse nursing professionals. >> Well, I guess is there is there a reason why we only do it once a year, too? Like, is that something? >> So, it's it's just saying that this week we are officially saying this week will
be it is National Teachers Appreciation Day. >> There's a principal day, but we kind of lump everybody together in this as administrative. >> Is it possible that our award or staff
award might be ready by >> I was thinking that but I didn't want to over commit it. >> Yeah. Yeah. >> I'll start working on it and we'll we have that next discussion. >> Right. >> Yeah. Cool. >> When is our May board meeting the next week?
>> It would be in the teens. The second May 13th edition to have a presentation for that. >> I think it just depends on what we want to look. >> It would be a week after the official
appreciation week, but I still think it would be a nice timing. Yeah, it's pretty close >> so far at the board meeting. >> I think we could do it. >> Yeah. >> Don't ask any questions this time, Rob. And I'm ready.
>> Okay. Well, so we can discuss that if we want, but really that's just a very it's it's a formality. just or say in the district will recognize this. A lot of times the parent groups take that as their cue to
plan lunches and whatnot. All right. Anything else for the good of the year? Um, and I think we're good. >> Yeah. >> It's a gamble. We can't go back. No one said anything.
>> One day we will get faster. I was trying. >> Okay. >> Well, you guys did I think you still did really well. Look how many things were on this. Pretty ambitious. Yeah.