to order the city council regular meeting of the city of Wyoming Minnesota April 1st 2025 let the record reflect we do have a quorum member lucer member onad member Schilling member joerger and mayor Iverson are present please stand
for the Pledge of Allegiance I pledge allegiance to the flag of the United States of America and to the Republic for which it stands one nation under God indivisible with Li and open forum is next on our agenda open
form is an opportunity for members of the public to address the city council on items that are or may not be on the current agenda items requiring Council action may be deferred to staff or boards and commissions for research and future Council agendas if appropriate
you will be limited to 3 minutes and we ask that you conduct yourself in a professional courteous Manner and refrain from the use of profanity failure to abide by this policy may result in the loss of your privilege to speak do we have anybody here tonight that would like to speak at open
Forum okay come on up state your name and address for the record please uh Chris harworth 25730 gramford Avenue um I don't know maybe a lot of you guys know about it but virgis Memorial Park they went in and did some tree trimming
and totally demolished the trail we have road restrictions on for groups like myself who do this every year just trying to understand I mean I know the asphalt wasn't that good but why did we go in there and go over the asphalt why didn't we go over the grass it's a lot
easier to replace dirt and grass seeds and to repave so that was my main concern just wanted to make sure everybody was aware of it they totally and it's a majorly walked Park so totally destroyed all the asphalt completely
y I noticed that on my walk the other day yeah I mean you we all walked that area but it was kind of like w I don't know if you put a skid in there or what you put in there to do the tree trimming but looking at the branches you trimmed 3 to 4 inch diameter we got have drug those out by hand I was wondering if
that was actually from the road project were they using that as a stage Mr Reeves not yet not yet at this point in the year I don't believe but I I can and I'm not sure about the tree triming not aware of that unless I know there was some trimming that was required the
contractor is going to put new trails in uh this year and pave new trails and so don't I guess don't worry that you know that that's going to remain that way but you know the contractor is responsible put new um new trails in as part of the contract for that road Improvement project that you're on um Mr Reeves I
don't know if you know or not but I know if if the city did do some uh tree removal it was uh there were some requirements we talked about Public Works remov some branches in advance of the contractor coming in and doing that it may have been that is are you aware of that was that part of your crew's
work that did some of the tree removals or I'm not aware of that I mean it could have happened yesterday I don't know this would have been three three four days ago now I would at least last week sometime yeah so the tail on the last week yeah somebody put up you know the orange barricade signs on each end of
the Park yeah um so I mean I I I guess if if I didn't know that that was part of the paving project yes so nowhere in any of the information that I got did I read that that was part of that street Improvement project so that's more understandable because the asphal was getting bad but the Asal was getting in
really poor condition and and part of that was the the contractor was going to pave those Trails um they didn't do it last year and we wanted to make sure that um any of the pruning and I'm not sure if Rick coordinated that or not I know you're not uh involved in every aspect of every piece of operation that
they do um but certainly uh that was on the list for some tree clearing in advance of the paving and they probably wanted to do that in advance of you know certain times of year you want to Pro an oak trees and things like that so they may have just removed those here recently is what I'm I'm I'm assuming is
what happened but the trails will be repaved here um as part of that project and I guess the only reason why bring it up this is the second time I've been to city council to complain about property being destroyed by whoever you know before it was the um drain drain that's
got ripped out by the snow plows in the winter now it's the park at the end of winter it just seems to be like a never ending cycle here it's I'm we're in this little small area back there and it's if this is happening there where else is it happening in the city and I just hope we'd be better stewards with our money
and our city property that's all I have thank Youk you thank you I do believe um it was interesting that the barricades were up on both ends of that um Trail so we're not talking little ones we're talking those big signs that say do
not enter walk through here so I'll look into this and get back to you on it okay that'd be great thank you anyone else seeing none we'll move on to number one approval of minutes consider approving the minutes of the regular meeting of the Wyoming Minnesota city
council for March 18th 2025 if there are no comments or questions do we have a motion to approve we have a motion to approve by member onstead do we have a second second we have a second by member Luger all in favor I I opposed so
approved consider the M consider approving the minutes of the work session of the yoe Minnesota city council for March 18th 2025 if there are no comments or questions do we have a motion to approve so moved we have a motion to approve by member Schilling do
we have a second by member onad yes um all in favor I I opposed so approved consent agenda um items number three four five
and six um are on the agenda do we have any um questions or comments or wish anything to be pulled pull number six please we'll pull number six are there any others seeing none we need a motion to
approve three four and five do we have a motion so moved motion by member Schilling do we have a second second second by member onad all in favor I opposed so approved number six Minnesota Department of Health mdh radium
correspondence well number three um member joerger what would you like to ask oh I see that the radium levels have dropped in well three no they went they went down so from 2024 we could pump 4% of our total annual volume for this year they went up
we can now pump 22 22% of our total annual volume so I think um this is something we' continued to watch this well fluctuate and we' have um sent that information to our engineer to WSB to to continue to to spot Spotlight in that I
guess as far as um that correlation but yeah we did it did go back up a little bit it went up a little bit since then well it went we the amount it was up there and now it went down the amount where we can pump yeah the amount we can pump is up is the raum went down but we
can do now do 22% comparatively last year it was 4% and do you have any idea why the rting has now went down gone down okay and you wouldn't even know if that is a permanent occurrence because that would be very nice if it was it
would be fantastic and we have um you may recall we've presented on this before and we've seen the fluctuations in that um in that radium level over time and so we've had corresponding amounts that we can pump and not pump
from well number three and so we continue to operate Public Works does not utilize that well at all um other than flushing and and things of that nature so it is uh in place we want to reserve that capacity should we need it if one other
well goes down so that we can continue to operate and and provide water to our users but um that is the the method in which we're currently operating is to uh not utilize that well at all uh in in just in case of an emergency okay but
I'm glad to see it went down yes it did go down we can use it had gone up I've had people who were actually concerned about what the water quality and whatnot was right and and and so even though we can utilize it like I said we we are
choosing not to utilize it at all um unless there's an emergency okay I think we have our our consumer drinking report comes out here and definitively it shows that our drinking water is safe and it talks about some of the reasons why we um can only pump that much out of uh
that well but press assured to any ofone in our public that our drinking water is very safe to drink oh I know it's I did have a constituent that was asking very detailed questions so well I know being up at the state capital this last week and cities
wanting um some help with their water treatment plants and the water that we saw was crazy so we do have very good drinking water all right um move to approve number six thank you do we have a second second we have a second and a third all
in favor I opposed so approved um number seven8 n and 10 is acknowledge receipts of reports of Officer boards commissions and department heads I'd like to pull number eight please does anybody wish to pull another report see none Mr wck I have a couple
questions because my mind's trying to wrap around um you know how I am I like to clear stuff off so I keep seeing Fairview Hospital on here um phase one phase three um and they've been on here for a while can you help me kind of
understand what they're doing and then how they come up and how that phase works and sure so the hospital's operating so so the contractors have to find time to work so usually at night weekends when they can work around staff
um that's why they're taking so long the one for the boiler project in a normal situation probably take maybe a week I don't know how long it's going to take cuz they got to shut down parts of the hospital as they run a section of pipe and then have me come inspect that and as it works back through a couple
hundred feet of of office and and exam room space okay so it's been a good couple of years hasn't it feels like well theyve well they've actually been doing a lot of remodeling they so every time they go to do a remodel then they're coming to us with the different
phases correct and then you're taking a look at it and going and inspecting it correct yep they bringing a new permit application and then that gets reviewed and approved before permit issu then okay thank you I've just seen it on there a long time so I wanted to kind of be clear with how that all works so
fabulous thank you um seeing there are no other reports um we'll move on to new business number 11 to consider hiring Logan strand for the police officer position with a tentative start date of April 7th 20125 uh Chief Bower is that you tonight
that is thank you the mic is over there right sorry uh may members of the council um looking to bring on Logan strand as a police officer um he was the individual that we had selected last year for the IC poet Grant um we
received $50,000 Grant from the state excuse me from the state to pay for his tuition um and all related expenses and also his salary to attend um law enforcement training at henin Tech um he started that last fall and recently
completed that mid uh March so he completed the education and took the state licensing exam I believe the next day or the day after he was very eager to get that done um and successfully completed that licensing exam
um as you know the the idea here was that the state put this grant out to take college graduates um that are in in in a different field and train them to take the education requirements and take the exam to become officers and we did
participate in that program um and used just short of $50,000 to of of the grant to complete that process um we're looking to add him as a police officer um in anticipation of retirements in
2025 um we did add additional funding in our budget request for this year in anticipation of this program um understanding that we were going to need to um fund him temporarily until the uh retirements
went into effect so looking at bringing him in at 3772 an hour this is the introductory starting right in the collective bargain unit for the city for police officers um and with a higher date of April 7th and looking to get him
started on that date to transition him into that police officer position uh there's any questions okay we'll start with member lucer um I have no questions okay member jger when do you anticipate the retirement your police reports said
July yes that that's accurate okay member Shilling uh I thought when you had said different degrees because I saw he has a bachelor's degree in Water Resources I'm like that'd be kind of helpful on another aspect right it's it is really cool the the people that we had come in with applications um it was
an incredible group of people that I wish I could have hired four of them honestly so very cool program cool thank you yeah uh member anstead seeing that he's been a Cadet with the city working in the city will his training period uh field training be shorter or will it be
the same as we always yeah I'm sorry I interrupted you we usually schedule it to for the full extent um if as things are moving along we're able to cut some off the end we are able to do that we've covered a lot of training material with him already he's done hundreds of hours of ride alongs he's done training with
us he's done multiple use of force trainings with us um he's done a lot so we're able to expedite some of that but we just don't want to cut him short either if he needs the uh the experience we want to make sure we provide that fantastic yeah um Chief B I noticed that
representative um Rymer reached out to the city of Wyoming for the success that we've had on this program and you Contin for the city to continue to support it uh if that goes through do we we see this possibly using this again should we need it you know it I there's been
another offering um I'm hoping that the state will continue to fund it um we just need to have a vacancy that we can plan for because it is a six seven8 month you know planning process in order to get them ready to go and I don't want to create an a situation where we have
an additional person that we would not be able to continue their employment if I don't have someone leaving so it's a long-term strategy this is not a quick fix so yes well and I think that um representative ryr reaching out to us knowing how successful the um program
has been speaks volume sure so all right um I will make the first motion to consider hiring Logan strand for the police officer position with a tenative start date of April 7th 2025 do we have a second second second by member onstead
all in favor I opposed so approved number 12 to consider an update to the city of Wyoming Street assessment policy Mr Ericson or Mr lywood um I will start with that mayor uh thank you mayor members of council uh this is kind of
Contin a continued discussion now in front of you tonight the assessment policy we had a work session on this a couple weeks ago where Mr Ericson provided some background in regards to our uh Road Improvement construction and maintenance process um as part of that we reviewed the assessment policy that
is the foundational document that we use um to guide our consistent applicational and special assessments for our stre treat um improvements um what staff is recommending on the addition as an addition to that assessment policy is a new section titled Millan overlay uh the
Millan overlay process involves Milling over the top layer of the existing binus on the street and replacing it with a new bituminous overlay um we do have new language in there that recognizes that Mill and overlay is a necessary maintenance activity and it goes through that um along with identifying that it
would be similar to what we've done in the past where the city pay the % the lowest amount Allowed by Statute and then the residential component would be 20% um we do have it identified and there would be the transgression of the city council even though U we mainly always use the unit method in
residential areas um but potentially if we had a different use in a commercial area so we the unit or front foot and the uh alternate method would be approval by the city council um and I think one component that's important to it that basically once that language includes a provision that once if that
individual lot were to be assessed um they could not be reassessed for a period of 10 years so staff is recommending the council that we approve that section of the Wilding assessment policy as presented tonight Mr Lynwood we have a
policy with complete Street Recon um reconstruction uh for paying it off 15 years typically up to right 10 to 15 depending on the amount so um with this can they paid off sooner I mean it wouldn't be in the 10 years I'm assuming
with the amount or they could and I think that's something that we would discuss with Council usually these projects are not as expensive as you would see on a full reconstruction project so it might be something in regards to how what that amount is where we would even look maybe five to 10 years on these and that would be
something that we could discuss with Council um how they felt about that based on those amounts but I know that later on tonight um Mr Ericson will go through the feasibility report for that um project and that's um a component that if that was authorized um to accept
that that we would go through further down the line when we went through that assessment policy or I shouldn't say policy that process we could look and see really what council felt about that what debate on that the amount of that assessment on based on those those years that it was for okay so for night for
tonight this particular item we're just talking about language correct and adopting this language correct this would just be for the addition within the for this it the addition in the existing assessment policy for that Mill and overlay section okay great uh member onad we're going to start with you no
questions member Schilling uh I actually do not have any questions uh Mr Erikson in our work session answered all of mine and they were addressed to the minutes so okay member Jer I did have a few more from last last time um I do have a concern
that if we start assessing for maintenance projects this particular M you know type of maintenance project will we be opening ourselves up to assess for other maintenance project you know expanding that to assess to other maintenance projects I'm also concerned about uh a
back-to-back assessment if let's say the pay the payback we discussed that the work session was 10 years and so you you just paid off your assessment you not assess for 10 years so when you pay off your assessment you have paid off you
know your 10-year period is up and then you could be assessed for immediately assessed for a road reconstruction if that was uh plant in the plants now that that uh concern could be addressed by making the assessment the grace period
20 years as per Mr Ericson's uh Maps um the payment life cycle yeah payment life cycle picture you know where if you got in Mill andov you wouldn't be getting a Rog
reconstruction for about 20 years anywh another 20 years after that wasn't that what you you had a 40-year life cycle yeah I I did um highlight that map and I I did indicate that you know those are under ideal circumstances and there's a lot of
variables that go into that our experience is that we probably wouldn't expect that that Mill and overlay would last that 20 years um as far as assessments I think you know in in my next presentation that we have regarding this road project you know the assessments for these are going to be
less than $22,000 you know it's probably even these larger Lots you know it's less than $2,000 assessment so we would likely at least suggest in that 5 to 10 year and probably a fiveyear assessment period so that wouldn't necessarily be a back-to-back um assessment um what we'd
be looking at or at least recommending okay it was 10 years last time so I asked said yeah good good point okay um another concern I have I mean I haven't seen the the latest pavement management study or the F next fiveyear CIP so
forgive me I'm working on the old data and even though I asked to see that uh but based on the older data there were at least three projects where the roads were there're Mill and overlay projects but there are roads in those
projects that are rated very very a rated poor and um you know so you proposed to do a Mill and overrate rather than a reconstruction which is going to have to be done anyway because those roads are in poor condition uh one example would
be 259th another example uh another project was Flint Trail 277 267 and then on the other side of the freeway where uh Evergreen and Esquire where that's rated poor and then again
just an overlay uh I am not comfortable for assessing what I consider a Band-Aid to you know just get something done because they're going to need to be reassessed anyway they're going to be reconstructed anyway and then we'll be
facing a higher assessment so that's another concern I'm also concerned I believe at the last work session we talked about cracks will start reflecting through before the assessments paid off I mean to me that doesn't look
good uh you should at least pay off the assessment before the cracks show and so on this I've been going back and forth until I wrote out my concerns so unless this some new information I think if I could I think in regards to the question or the
concern regarding maintenance on Mill and overlay Mill and overlay is a very common accessible practice in a lot of different cities so there isn't really anything and as far as opening up any potential other maintenance practice to assessments I don't know what those would be and by certainly no means are we um entertaining that or have that on
the table tonight for Council um in regards to the back toback I think we talked about that a little bit in regards that we don't know if these might be shorter than that 10year component um you know where we wouldn't look to have a road reconstruction and that and we're we're trying to be strategic with this and also it's for my
financial capacity for the council and for the city um if we had the ability to do these roads all at once and all in the same swoop we certainly would um we the city takes on the brunt for these road construction projects here at the city of Wyoming we do the the state
statute minimum the city pays for 80% the residents or commercial businesses play for 20% there are cities that have it the other way around where the city pays for 20% the residents pay for 80% of it certainly we could do a lot more roads that way but that is not
I'm not by any means saying that we should I think the way that we do it is a very fair way and we try to be as responsible as we can to those residents um I think in regards to uh the CIP I don't really think that's relevant for the addition to the this this is a framework this is establishing a
framework of the policy tonight you're not that really shouldn't come into the consideration how many potential Mill and overlays Mill and overlays are going to be something we'll utilize through the duration of our street life whether it's 3 years from now 10 years from now 15 years from now 20 years from now so that's just an addition for transparency
to our policy and utilizing another tool in the tool shed to take care of our streets and try to take care of them at a faster Pace um the cracks that is a potential on that you can sometimes like as I think Mr Erics said see five to seven years we start to see some of those cracks reflect through um that is
part of I guess a mland overlay I don't really know if there's much from an engineering standpoint to do about that no I mean even our New Roads um certainly will have cracks in them before assessments are paid off it just you and you know right I mean yeah I I've been walking down it and and
observing right and you know as far as you know the CIP and that is something that we um will be suggesting our Spring Road tour followed by a work session to discuss um the very CIP that you're talking about and we want to make sure that we're not going ahead and you know
developing a CIP um short of having that road tour with the city council highlighting a number of things understanding what our assessment policy is and how um I think we have a good idea of what our our framework is for finances now we've worked with our financial planner and so I think that is
an upcoming work session that we want to go through in a lot of detail with Council and identify uh these future Road improvements and we talked about the next project right hopefully being that thck project um is is one that we've all identified um trying to get
ahead of that that project will have um more than just one type of construction right and so it'll have the the full depth payment removal and replacement and then some of it will hopefully um have a millon overlay right where we can eliminate a lot of these distresses that
we see that are more surficial there are full depth cracks that go through the payment that will eventually reflect through but a lot of that shallow potholes we want to make sure we address and get rid of that material and then put an overlay on that and so we do think that that will be likely a potentially the same project where we
may have potentially we'd assess everything everybody either different rates one for the the amount that's a full depth and another for Mill and overlay or if you you like not to move forward with the um with the mill and overlay assessments it would be assessing some you know a full full uh
assessment for the full depth replacement and others nothing so I just that that might create some some concern with with residents during that type of a project setup too that just want to make sure you're aware that you we could always break them off and do them separate projects but I think people would ultimately understand that there
might be some disparity there okay I have another question we um a couple years ago we put in franchise fees earmarked for Road reconstruction road projects how much are we making on those about the same a little still around $300,000 okay a year annually and those
go right into our our road fund and and are utilized towards these projects okay and as for the relevancy of the CIP when I'm sitting making reading the packet making a decision I think I know best what I think is I need for Relevant
what what I need and what I consider relevant to make my own decision and I appreciate what you're saying but and that's fine that that's that's your opinion I'm just I'm just saying that you're you're trying to approve the framework tonight not a schedule that was the point I was making no but my
point as I made in the last in the work session was that I would like the information to give myself more data and to be better informed to make a decision is there anything else no that's it member ler sure uh thank you I have a
couple of questions um Mr Erikson um the information that you provide on roads construction like whether it's projects whether it's regarding this uh I am consistently impressed by the detailed information and the why behind different
um mechanisms and and and actions um I'm wondering if the presentation from last week because I have looked um if it is available on the website anywhere um because and I will say this as you know even as a as a council member I
don't it's hard to appreciate how these projects and how policies are created um without having all of that information um in front of you it it is it is really detailed and there is a lot of moving pieces uh that you capture really well and so I think if it's if it's there
awesome and because I think it would be really helpful for um um our residents to know um and have more detailed information about what we do um the the second question that I had is um and we we talk about this I think every time we talk about
streets uh Mr Ericson can you talk to us a little bit about why cracks start to show on New Roads yeah uh and is this common across Minnesota it it is common um unfortunately right we have extreme weather um patterns right from really
cold minus 40 to 105° temperatures right and so the Pavements aren't made to we'd love for them to be designed to that uh to the to the ability to move and expand and contract but they when they do they have these large masses and you see it with I think the mayor brought up the
last meeting with concrete right you see these Pavements Buckle um on highways and so we do see that here um there you you see these transverse cracks um and they're thermal cracks right and so you see these extreme temperature changes and payments just don't move uh like the
temperatures like uh we have in the ambient World here so those those types of things we uh we see they are common uh it is unfortunate there's many reasons for for distresses in roadways that is one of them but those are those transverse cracks that we see you know every you know spacing right A lot of
times there's even engineered calculations to determine in in in some cases we've done this right where we've done saw cuts where the cracks are generally going to form so that there're straight lines uh we can we can fill them with uh with a joint sealant in you
know in advance and and and allow them to crack and move without without them cracking diagonally or zigzagging across the roadway and so uh those things you know are the reason we do those is to prevent them from doing that so um yes it is common it is unfortunate we hate
it um but yes they they will continue to deteriorate from the day we put them in thank you I have just one more question uh regarding uh use of Mill and overlay um in creating this um creating this policy as well as um kind of the
criteria by which that we use to to determine what is candidate for Millan over overlay uh Mr Eric I know you work with a few cities can you tell us whether this is is is our policy and and criteria fairly consistent like with with pure cities of like comparable
populations yeah so there is some uh a variety some communities don't assess for any project whatsoever right and so those are um ities that have things um set up and structured in a different way and um not to say it's right or wrong um but we assess and most of the
communities that I have ever worked in all assess I've not had the fortune of working with a community that doesn't assess um but every community that I've ever worked in and I'd say the majority of communities that we represent in the metro area all assess
um it it is I I would say as Mr lmw indicated we assess 20% Which is the minimum we can assess um based on State Statute when we're Bron bonding for improvements it's it's a requirement um was there another part of the question
that I feel like I'm missing something uh criteria for how we decide and overlay versus something a little bit more in depth right so um as far as the criteria we do evaluate the road conditions we do the the road um ratings and so um it's above and beyond just
looking at the actual pH phical number because we can see a lot of distresses in the payment and they might just be surficial that when we when we uh grind off that top layer of pavement for instance like this project here um a lot of them are are really shallow potholes
that we can remove all of that material they're not full depth distresses and so that is part of that evaluation we we need to look at it look at their score to start out with but then physical observation both both public work staff and Engineering staff to evaluate is this going to be a successful project
where we can overlay and then we also do cores to ensure that we have adequate pavement there to um remove the top layer and still have structure there for the paving equipment or the milling machine to to travel over it without breaking things up thank you I'm going to follow up with that
question with another question so um human nature human eyes can make mistakes but if I remember correctly WSB uses AI now on our roads assessments yeah so the the equipment that we utilize is a truck mounted camera and it does map all the distresses so you can
actually go back and look and and it will highlight all the cracks all the distresses and so when we do this at the next in three years right we can see the progression of the cracks we kind of predict and identify how fast these roadways are deteriorating and try to
develop a Capital Improvements plan based on that now in the situation we're in currently it's a little bit more reactive right because we we are a little bit behind um we have some roadways that are um deteriorated pretty pretty far along and we have a lot of
roads to fix and so um it's less predicting when we're going to do it more a little bit triaging the situation that we're in I think we've done a really good job um to date we still have work to do um but um but yeah that the the equipment and the the analytics
behind that with the AI is certainly a huge Improvement it takes out a lot of the human error and uh still needs to be validated verified right but uh certainly more track rather than a photo it actually Maps everything as well so it's really unbelievable information to have so if we could just get the
pavement material to last a lot longer if they could just figure that out and they're continually working on it you can see minro up there near monello and they got all kinds of different pavement sections and and a lot of research goes into this and we do follow uh the latest and greatest that mot has to offer uh
with their research and um really utilizing industrywide standards for all of our materials and specifications and testing requirements okay and a question um did come up regarding life cycle so um with the life cycle again that's
something that um over the years you've worked and how many different cities you've worked with us for how long our first road was 2015 or 2014 that we started the The Long what 57 62 miles of road trying to reconstruct over the
years years correct right okay so um with that life cycle I think we've went over this but we can't control Mother Nature we can't control weather and all that kind of stuff so you've got this model but it's not a definite correct we
can't pinpoint exactly ximon years correct yeah I and just very generalities right we look at it at 20 years in we look at a Mill and overlay to get it to that 30 would be great if it' be 40 right but I mean there's a lot of variables there a lot of our roadways
don't have adequate drainage right that's that's an impact or an impediment to long lasting roadways as well and we've you know certainly we could could build our roadways to a much higher standard but it also comes with a much higher cost and so there's a lot of of balancing there that that we look at and
try to get our best baying for our Bo okay perfect thank you Mr Lynwood we um this Council in particular um I believe we were the first ones to to put away money or to to be able to um help e some of this burden for the roads there was
some uh planning I think to begin in 2012 13 and that for the street Improvement project but right have been there been has been I think a higher emphasis on our 5year CIP and um planning throughout now through our how we have a little more finite on um the
maintenance component and the long-term reconstruction and then um things like Mill and overlays that we work to work on over the last five to years on CIP okay perfect thank you so again we're talking about language that is going to
go into our um assessment policy so I'm going to read if there are no other questions I I actually just wanted to ask a couple questions a couple of them got answered but did I forget you no you did not I actually did not have any questions because he answer them but then the more questions that came up so
I just wanted to say something um obviously engineering and road construction is not my expertise by any way shape or form but I do know one thing okay I live in thck on Forest Boulevard I think our road is like 25 or 26 years
old prior to that the city did no planning on zero for roads as long as we've lived here and now that's starting and as Mr Ericson stated once we get caught up that is going to change this in my mind and you can correct me if I'm
wrong but once we are caught up and we are on a regular maintenance schedule with our road and infrastructure that eases that burden if you actually look at it the cities that have caught kept up with their infrastructures their costs are down if you actually look at this and you're going to correct me if
I'm wrong but I do truly believe that once we get caught up on something that was ignored since the city was founded in my opinion um it was just never a a priority and we we know why but I believe that with our long-term planning and the things that we are doing as a
council once we get to is caught up we will be on those basic maintenances those Mill and overlays that are going to make these roads last a lot longer than the normal anticipated because my road will be the example of that as you stated we're going to have a full reconstruct the I already know it's in the front part I go in and out of it
every day and then down where I live it'll be a mill in overlay but 26 years before we even attempted that I mean it's in pretty good shape in some of it the beginning is the most of the traffic so it gets beat up but I just feel that with our planning and the things we are
doing this will help bring that financial burden down because we will be caught up we have 67 miles of roads once those things are all checked off and we're in a regular schedule with reconstruct and Mill and overlay and ceiling and I I think that is something
that it is a positive direction I do believe that we are going in and I kind of got out tra there so but if I'm not mistaken if we get caught up it does reduce that financial burden as we plan for long five 10e planning
so agreed that's it that's okay all right so we need a motion to approve the update to the to the city Wyoming Street assessment policy do we have a motion to update we have a motion to update by
member onstead do we have a second by member Luger yep all in favor I I opposed so approved number 13 to consider resolution 25429 a resolution receiving the feasibility report and sending the
public hearing for the 2025 Street Improvement project Mr Ericson thank you madam mayor members of the council uh again this is just uh a summary of the feasibility study that had been completed and uh requested or or authorized by the city council and so
we're not asking for any action tonight uh as far as moving forward the project but it's really receiving that feasibility study and and um if you're inclined to do so then set that public hearing we would inform the public of of the project so our project location that had
been identified is uh shown in red and it consists of the HW Meadows neighborhood includes 258 Street gril Court Grand Prix Court Grizzly Court and Greenwood Court it is adjacent to our 2024 Improvement products we talked about trying to group these
neighborhoods together and have similar pavement lives and similar areas uh our project schedule again the study was authorized or ordered in February of 2024 uh
2025 um we have the feasibility study here this evening we are looking to schedule a neighborhood informational meeting now we didn't sometimes we do that in advance of the feasibility study to make sure that we include uh public feedback on what should be included in the project this is a pretty
straightforward project with just being a m on overlay there are a couple of drainage improvements that we'll include but uh We've held off on that because we weren't sure where we're going to land at with the assessment policy and so now that we have that information we are proposing to hold that uh informational
meeting April 16th um and if if again if you're inclined to approve that and authorize that this evening we'll send that out in the mail yet this week for notification um that public hearing would be scheduled for that first meeting in May so it takes a little while to get that
public notice out um in the paper and meet the statutory timeline requirements and so it would be a month out so it would be that May 6th uh meeting um we feel we can turn these plans around very quickly and and we need to really to make sure that we can expedite and get construction underway this construction
season so we'd re bring uh that back likely to the May 20th city council meeting uh at that point we'd ask you to authorize or approve the plan specifications and authorize the advertisement for bids and then you can see the rest of the schedu rece bids uh later in June and potentially awarding a
contract at that first meeting in July and you know construction late summer um it would not take real long for this project it's a probably a few week project as all it's just Milling off the material and Paving it so there's a little bit of of curb repairs and things like that that we're proposing but for
the most part a pretty straightforward project and culminating in the assessment Hearing in the fall of 2025 okay thank you um questions we'll start with member Luger no questions I do have a few more slides oh sorry I'm just like on autopilot I'll take it back no
questions for you [Laughter] yet um so we we've as we've talked about this quite a bit here but we have aggressively undertaken many Road Improvement projects over the last decade um we talked about our road ratings and our our typical process with
Council and staff Road tours and Public Works feedback and so we're continuing to work on that uh this Rose to the priority based on a number of those factors uh both condition uh trying to expedite this product so that we don't lose it to a full reconstruction and can
save some uh save some money while getting this roadway hopefully into a much better condition that will last um at least uh we're hoping at least 10 years we're hearing seven to 10 is what Rob is hearing amongst his administrator groups but we feel pretty good uh about the the project lasting that that 10e
minimum lifetime U minor drainage issues have been identified pretty pretty minor but um there's been uh some standing water in a couple of intersections that we think we can carry through with a uh concrete Valley gutter through the intersection and get that to drain out
better and so looking to you know also make improvements rather than just resurfacing so existing conditions just wanted to Quick highlight a lot of you can see the the potholes in the roadway the patching a lot of skin patching just to cover up these real shallow pot holes
that have formed following some chip seals and so we feel um real good about um doing a Mill and overlay we did get cores back you can see the condition here right it's just a ton of shallow poles they're not full depth and so we feel like we can Mill that surface off
and get another good driving surface on that um we're going to do some additional cores prior to final design if you're inclined to again move forward the project some of the cores on 26 uh four Street the main drag there were a little bit thinner than we would have liked right they're you know that three
we like you know a lot of them are 4 in but there's some that are uh 3 in and that's getting borderline that we can do a Mill and overlay there may be some areas that we have to do full depth replacement of pavement and so we just want to narrow that down a little bit so we might do a little bit more cores but I just wanted to to temper that that that's kind of what we're we're seeing
with the the boards that we just got uh the corings that we just got the results on um Mill and overl you can kind of see the operation it's a it's a piece of equipment that walks down the roadway grinds off that top layer surface and the the photos again just a a Paving
crew replacing that top layer of pavement Mr Ericson is that full width so it's not the um Machinery used is at full width of the road not half so there's a line yeah so there is you can see on the top it actually um is a mill
it will not take the full width of the roadway so it'll come off in see in one pass and then in the the paving on on the bottom of the screen you can see is half of the roadway typically don't have a break in it where they can put a crown in the roadway so they pave the first half then they come back and pave the
second half okay so there is a seam down the roadway and you'll see on on highways all roadways it's really that's that's the weak point in the roadway is where that joint is and there's hard to get that density um at that joint because when you're compacting the second layer yeah you often time will
ride on the other compacted layer and so it's a little bit harder to get that longitudinal joint density um we do inspect we do make make sure that they do that we've talked a little bit about some of the different testing criteria that we go through um and so that is something that we do keep an eye on but it is something that there is a joint
down the center of the roadway always so there is no Machinery currently somebody needs to design this that would be a full Road without having to do that joint need a crown right so there there are some there are there are some that
are in and in in most cases you do not see that okay and a lot of times is you know we these roadways still remain open to traffic and so you simply can't you can't do that that makes sense okay including their trucks that deliver the material right go alongside it come
in back in DP it um we did also talk about Trail there is a trail along 256 street that payment is just as old as everything else that's out there right and so we did include costs in our um feasibility study to identify that and replace that pavement that's a separate
cost it's not accessible cost and so we just uh we feel like if we're going to do that now is the time to do it while we have a crew there rather than come back in separately with a pave uh coming in to PVE the trail at a different time so y next slide uh this is um just a
typical section that identifies uh our roadway the width of the roadway um we're identifying a 2in mill um we'll look at that again more closely with our cores to determine what we want to do is take that full top layer off it's placed in two layers and we want to take just
slightly more than that first layer off so we got all that bad Material off and and repave and so again we're going to give it a few more cores out to kind of nail down the area where we feel there may be some deficient pavement out there to do M overly but hopefully uh
hopefully we can Mill and overlay everything again similar this is the first slide there showed the trail on the on the roadway all the other CS do not have so it's specifically along there so again just a typical section showing the uh the milling and the replacement of the of the
pavement our Project funding again uh for our assessment policy um as approved this evening for Mill and overlays like all our other project is 20% of the project costs are assessed the remaining 80% is funded by the city um the assessments do not include
the trail construction that is not an assessible cost based on our assessment policy assessments are um based on the unit rather than front footage in most cases um commercial properties is one exception but for neighborhoods like this it's always based on the unit
whether you have 100 foot lot or 105 foot lot the the use of the roadway the benefit is is generally the uniform and so we have determined uh many years ago to go with a unit assessment next slide um these are all the parcels adj
to the roadway um there are a couple of parcels that you see close to uh 250 Fifth Street uh that do not have assessments and there that's because we don't assess Corner lots more than one unit and so they were assessed uh with
the 2024 Street Improvement project or will be assessed with the 2024 Street Improvement project so all other Parcels including the city parcel um uh is identified there's a there's a uh City parcel there that we're also proposing be assessed as consistent with everybody
else uh and so we do have a total of 52 assessible units um we have a total assessible amount of $88,500 resulting in an assessment per unit of
$173 again this is just an estimate we'll actually base it on actual cost but uh that's where this product had uh fallen in the feasibility study um we're all familiar but um we'll go through in a lot of detail for property owners uh the assessment process follows
State Statute chapter 429 um there's an opportunity for property owners to object to their assessment and we include that in the mailed notice prior to the assessment hearing um but they would need to provide a written objection appealing
the assessment um and signed and provided uh to the city prior to or at that assessment hearing and that appeal would need to be filed within 30 days with SH shago County interest is interest rate is set at the time of the
assessment certification one of the upcoming slides here we'll quick identify where we've Fallen with that interest rate um again a project here where we're under $2,000 in assessments uh staff would propose either a five or a 10e assessment rather than a certainly a
15-year we're looking at a 5-year assessment you know it's it probably is is I would think but something that we don't need to decide today something that we'll share as part of our presentation uh the public always has the ability to prepay without interest
um within 30 days of the assessment hearing so they can pay that amount in full and not uh worry about uh it being applied to their property taxes uh past Year's uh the assessment percentage rate uh of Interest was four to five and a quarter so it did it has
has ranged and that is Mr lywood do you want to Quick highlight how we arrive at that usually based off a 10year treasury bond and what we've always done is done about one and a half to 2% above the true interest cost of that that's usually what my most municipalities do
thank you and that additional is to help offset costs in terms of administrative costs correct correct sorry and so again property owners have the ability to prepay their assessment um before it gets applied and certified with uh sharo County to be
applied to your property taxes or um if that is not done then it does get certified with Coney for being applied to the property taxes this is uh really just a a flowchart of that public improvement
process uh that 429 improvement process we're uh very early on in that stage but I just want to show graphically that it is it is a process that we follow we do add additional uh public engagement opportunities for the public above and beyond what's required we find that it
uh is certainly helpful and and Property Owners appreciate that additional engagement and uh in in information so with that I'll stand for any questions that you have and if you don't have any again we are recommending that you receive the feasibility study
and set that uh a public hearing okay let's start with member Luger any more questions still no questions member Shilling statements no questions okay member jger no questions member onad uh just one question going
from Community to community neighborhood to Neighborhood I'm guessing that the roads are different qualities over the years different contractors different standards are we trying to go back now that we're doing a kind of a complete
overhaul of all the roads and cities to have a consistent um roadway throughout the city yeah so um right now with all new development and I don't I just I think that's a little bit different than the question you're ask but all new
development has a set standard and set section of roadway that we do require and it is far superior to anything that was built you know 26 years ago 28 years ago that we have a lot of that those roads constructed in the 80s 90s and and um and so we've had that standard
consistent for some time now and so we're we're really good and happy with that when we get to reconstruction uh projects also we have some roadways that are state aid roadways and those have to meet state aid design standards and so that means certain widths of roadways are required um
vertical and horizontal curves but also pavement design and so our pavement design is uniform for all new projects that we have um there are differences though when we look at like this product right it's just a Mill and overlay so it's just removing the surface pavement and putting it back and so it doesn't
necessarily meet stadi design uh for width for instance right we're not changing the curb width we're not changing anything like that but we do try to maximize and maintain as much consistency as we can certainly with all materials but um as far as the depth of our full section we're not proposing to
to correct that to make it consistent with what our current design standards are because we're just looking at a Mill and overlay I would think that would help in future Generations when they have to replace them oh far down the road yeah absolutely for sure and so you know we talked a little bit about this
project and the culd saacs are all you know showing 4 in of pavement there's the a few of the the cores that we had were 3 in of pavement on on 256 Street and so certainly now we're looking at all our new developments are far greater
depth in section of the roadway for support and we're not done with that either I mean we've talked about making some modifications to that as well and so um certainly we want to make sure that when we get a roadway it's going to last for a long time and so continue to look in in ways to improve that as well
without creating UND expense for for developers as well thank you I just have one statement I'm doing the happy dance over the trail and the ADA Compliant withd of the trail it's it's been super important to make sure as Generations
come that we have walkability in our city so so none of it is currently meeting any Ada standards and so we're looking to add ped ramps and all those things while we're there which is something that we should do while we're there yeah super important to have that done so people can move um SA safely so
um we need a motion to approve resolution 25429 a resolution receiving the feasibility report and setting the public hearing for the 2025 Street Improvement project do we have a motion we have a motion to approve by member onstad and we have a second by
member Luger all in favor I I opposed so approved number 14 to discuss the aabon society property located near Hawk Meadows Mr Ericson no Mr Lynwood this is you okay it wasn't okay oh thank you mayor um this tonight is something that
just recently came uh to the attention of our city staff um as you may be familiar with over by hawk Meadows we have the hawk Meadows Trail area which is actually currently owned by the Autobon Association or excuse me Autobon Society um there're a nonprofit that was
established in 1905 but they're committed to protecting birds and natural environments that they rely on is part of the development there in HW Meadows in 1996 there's 66 Acres of area um located in that area there we call the the hawk Meadows open space um there
is for the large majority of it it is all just Wetland um there is a small component though that is made up um of a small walking trail um that sometimes when it's we have very very wet weather can sometimes be challenging to walk in
certain certain areas of it but um I've attached on this item there's a couple different aerial views of the property with the overall including another picture showing that trail area within there um we recently um met with the aabon society and they have they have
essentially said that they're no longer in a position to own or manage this piece of land and they would like to formally donate it um but as form of that donation the property would need to remain in its natural state and be dedicated as public park land if the city were to take it um they think
basically us or potentially something we talked about the Comfort Lake Force Lake Watershed District uh would be the most appropriate responsible F future stewards of the the land um we would like to discuss with council tonight um some of the different components of this regarding transfer of the property this
is initial we don't have to make any final decisions tonight but we have at a quarterly meeting that we had that the Watershed we did um Express to them that this is something that we're going to take to our city council and like to have some initial discussions about the city potentially being a steward of the
land um it also was brought up like I said during those discussions that perhap perhaps The Watershed would also be a good Steward of the land um they do a lot of work within water quality projects Invasion um species things like that so they also based on that the the
aabon would want to keep this land in its natural Preserve State um that being said um we just like to start some initial conversations with Council I know that the the Comfort Lake Force Lake Watershed District I did talk to one of their staff members and that the
it sounds like the board has met and I know that um chair uh Anderson is with us tonight as well but they would uh definitively be interested in the property if the city were to not look at it and just take it as a a dedicated Park l so they would be interested um
that is certain but like I said we wanted to at least start with a conversation with council tonight and then if we need further conversations between ourselves and the Autobon and the Comfort Lake Forest Lake wers District we certainly can do that but um that is where it stands right now um and
yeah so we can stand for any questions or thoughts uh Direction Etc I'll start with a question um I believe we've been working on that trail correct our staff goes out there and takes care of the trail there is and I I think I'll speak
with Mr Reeves please uh tell me I think there's there's minimal maintenance that goes on out there there is some mowing of that trail to keep it up and not have the grass become overgown and I think that happens a couple times a year and can correct me if I'm wrong Al also
there is um usually we do try to keep some sort of grooming out there because it's basically in the winter time for when there is snow events so essentially it can be utilized for walking snowshoeing cross country skiing just to to keep that state so there is also some times when Public Works will go out there and do some of that um so yeah
that right now the maintenance is fairly nominal but there is some okay so if the Watershed District decid I do um that we gave it to them I would like to see the trail to continue um I think that's super important especially in the winter
time too because otherwi Summer it's a little buggy it's little wet you know but in the winter time to be able to get out and walk that path so for me personally I wouldn't mind if it got donated to us or we gave it to Watershed but it's super important to me to make sure there's still some type of trail
with that and then um deciding who's going to be taking care of that trail so that's me personally um let's start with member Schilling for any other questions um I really don't have any questions if I read it correctly we've already done partial maintenance of it anyway it's not going to be something that's ever going to be developed it is a wedland
you're not going to touch it so I have no objections to either either or so member Jager I wouldn't mind seeing the what should District take it over provided that the trail is still
there okay member ler no questions at this time member onstead uh just a comment that uh whoever takes it over I hope that it's the transfer is in um invisible to the public that use that that nothing changes that uh I use
it quite a bit um and it's a nice Trail summer or winter and I hope that it just stays as is whoever does take it over thank you um Mr Lynwood seeing that this was just a discussion are you going to
go back and you don't need a formal motion correct are you going to go back and make the and kind of bring back what we've talked about both of the autobond Society and also the um certainly I and I think that was the the autobond I think the autobond into to some of the
um sentiment regarding the trail that was one thing that the ottobon wanted to see it remain in its condition and keep operation of that trail as I think that would be a condition of this whether um it went directly to the city or went to the city into the Watershed or went from the autobond to the Watershed that that trail would be you know the Natural Area
would be kept that it would remain that trail in perpetuity as far as um you know some sort of Maintenance and usability for the public for that area I think there's a lot of people that are able to go back there and enjoy that so that I think that would definitively be on the table that the trail would the trail would remain and that the you know
the natural state of the property would remain so I don't think that should be a concern I think it'll be more in regards to if it were to be dedicated as Parkland City or if we work with the aabon the aabon I believe is comfortable either way as long as the property remains um like I said this the water
shed might have a few more tools in the tool shed as far as doing some of those different characters as far as the water Improvement things like that not to say if that we owned it we wouldn't let them do that but it might be just simpler if they were um the the steward of that
area um so then a question for Mr Lunen um what is the cleanest way to do it if the aabon gives it to us and then we State the conditions that we would like to keep it in before we give it to the Watershed District or how does that work
I'm looking for down the road and other council members and other generations to make sure it stays the way it it's intended to so I'm guessing we need to put something in writing yeah I mean the probably the the most secure way is you would do it you would have a deed
restriction on it that it remains undeveloped but also with regards to the trail piece of it we may want to record an easement um just to have that document in writing I think right now everyone understands everyone agrees and we think it'll be maintained but in order to guarantee we
would want to record that on the property to have that easement there and perpetu so that probably is the most secure way whether or not the easement for the trail is absolutely necessary is probably a discussion between the parties but certainly you just have the deed restriction which I'm assuming the autobond would do anyway so it's
probably going to be on there it's more of that trail piece to make sure that that going to be maintained um and the best way to do that would be just to probably have an easement recorded against the property and is there cost to that typically yes okay and Mr lywood would
that be something that the park board would be able to take out of their funds to do that or how does that work I think we'd have a conversation in regards to the parties involved in regards to that if you know depending on how the transfer went you know working through with the Auto Bond in the Watershed so we'd probably have leave that up to some
discussion in regards to how those costs would be potentially shared or or who would pay for the the majority okay so there's no decision may be made today you're going to go back and take that feedback and this will come back onto Council again correct yep okay all right
we'll move on to number 15 to consider a city council work session for April 15th 2025 Mr Lynwood thank you mayor this is just a request for a council work session at our April uh prior to our April 15th meeting it be at 5:30 uh staff would like to continue discussion
regarding retail cannabis with the council um the state keeps updating and changing some things as Council authorized for an application that is still um within the pending state but we're hoping that we'll have more updates for the council uh at the 15th as that's what the state has indicated
so just like to like I said continue that discussion okay has everybody checked their calendars it's tax day I know how can we forget you'll be out of town give the money okay but everybody else will be in town so 5:30 works and then the 7 o'clock Council all right we
need a motion to approve the city council work session on April 15 2025 at 5:30 pm here in council chambers do we have a motion so moved a motion by member Schilling and I'll make the second all in favor I opposed so
approved all right we'll do Council reports really quickly we'll start with um member joerger oh no report thank you for coming thank you all for watching member shilling no report thank you for those that showed up and anybody watching have a great night member
onstead uh no report and it's nice to see a lot of people here uh member Luger um I have no report thank you for attending did we attend sewer before the last meeting yes it was before last it was okay all right
um I was trying to remember when that was so um previously I did attend the Joint Sewer Commission meeting the Planning Commission as well and then um I would like to thank represent Max Rymer for um asking us to come up and
testify um to the committee regarding our public safety building um unfortunately we had two minutes uh that was the most intense stressful two minutes I think of my life but um we really appreciate the time and
the effort that um Chief Bower put into it Mr Lynwood put into it um representative ryr as well I think it would it went really well and one of the um the chair actually commented on when they visited our um tour two years ago I
think it was it was last year when they came and saw our building and said just how awful it was and also commented on our Donuts so good job on that all right so with that we need a motion to adjourn so moved do you have a second second we
have a second all in favor by