##VIDEO ID:xPWiHdmGjJ0## the record reflect all members are present please stand for the Pledge of Allegiance Pledge aliance to the flag of the United States of America and to the Republic for which it stands one nation under God indivisible and justice for all all right first on the agenda is open Forum anybody here for open Forum no I'm going to move this cuz I feel like it's in your guys should have moved it back perfect please state where you live problem appreciate that all right number one on the agenda is approval of minutes number one consider approving the minutes of the regular meeting of the Wyoming Minnesota city council for January 21st 2025 there are no questions or comments do we have a motion so moved we have a we have a motion to approve by member onstad do we have a second second second by member Luger all in favor I opposed so approved number two consider approving the minutes of the work session of the Min of the Wyoming Minnesota city council for January 21st 2025 there are no questions or comments do we have a motion to approve so moved we have a motion to approve by member Schilling do we have a second second second by member onad all in favor I I opposed so approved consent agenda number three four five six and seven does anybody wish to pull an item on the consent agenda seeing none we'll need a motion to approve the consent agenda number three four five six and seven do we have a motion so moved we have a motion by member onad do we have a second second second by member Luger all in favor I I opposed um so passed acknowledge receipts of reports officer boards commissions and department heads number eight 9 10 11 and 12 does anybody wish to pull um wish to pull anything off of the reports no seeing none we'll move on to Communications number 13 Minnesota law enforcement accreditation program Min leap uh Chief bow yes um one second uh mayor Iverson members of council just this is just a uh informational uh section here just to give you an update on a um the state of Minnesota has been looking at an accreditation process for law enforcement it's actually being done through the chief Association um and accreditation essentially is a set of standards that that um the agency would be asked to participate in and uphold along the way um the chief Association just is releasing this this year um they got a grant last year to start this process um there are National accreditations as well and I'll touch on why we're looking going in this direction but a couple reasons why we would look at doing this accreditation process is um it's an objection objective neutral acknowledgement of approval so um essentially it reinforces the credibility of the agency practices and the professionalism our staff um has a potential to mitigate litigation exposure um if we're adhering to proving best practices we potentially reduce our LK risk of legal challenges um it maintains that we are ensures that we're maintaining high standards through continual evaluation and adaptation and a greater accountability both within the agency and to the public um and increase community support if we maintain these benchmarks um just Main maintain the community confidence that we already have but looking to just continue to improve that along the way as I mentioned there are national accreditation programs like Kalia Kalia is a great program it's extremely expensive and High um staff hours to get it done um we don't have the staff to to meet that um small agencies like ours generally can't make that happen um it is in general not done in Minnesota for whatever reason along the way the Kalia process just has not been um adopted for many agencies but there is a there was a desire to have an accreditation that was specific to Minnesota um and the chief Association took this process on essentially they would uh provide a person from the chief Association would help walk walk us through that process a lot of the policy changes that we've gone through with fxip pole over the last year two years um have really helped move us in the right direction anyway um but this would just aot us to essentially provide a standard of policies behaviors um onon list of things that would say yes we're meeting this accreditation process um relatively low cost because it does have this grant funding behind it initial cost is $1,200 and then $600 on an ongoing basis so it's low cost there's some technology that would be attached to it um but there they have grants available to cover that for our size agency as well so um application process is going to open up I have expressed our interest in it so I have't been in communication with them but um this is just a heads up at this point any any questions or concerns that you might have um I just want to make sure you're informed along the way so Chief B with the um 1,200 and the 600 ongoing something you'll budget for or is there going to continue to be is there a grant process for the 1,200 to start or there's not a grant process for that it's for there's a grant for the technology that's attached to it to maintain your policies and communicate with the accreditation process so um that there's a grand process and they they would intend on maintaining that on an ongoing basis okay and is this so you apply for it they how many um departments do they allow to work together in one year yeah sure sorry I interrupted um I think they're looking at trying to do as many as possible I think there a huge interest so we'll see um I don't know that they have a confirmed number of departments that are interested at this point but I did ask that and they said we're hoping to get everyone on board that is interested on the front so and do you go to an actual classroom or all of this is done online so our officers do it online or you do it it would be in in our department and then the um the specialist from this Min Le program would come out and work with us on site and as well as online there'd be a lot of interaction as well okay that's all my questions let's start um with member Yer no questions member Shilling I don't have any questions member onstead just curious if the uh the amount that we pay the 1,200 and the 600 annual is that different for different size cities or is that just a yeah uh it would it is on up to for 100 officers plus it would be 5,000 and then 2,000 per year so there's a it's a sliding scale based on U number of officers that's good we're in the lowest end yeah okay questions okay and member ler um just super nerdy question um is when you're talking about a representative coming out and doing like the assessment and and whatnot is it is there like a standardized tool that they use or is it the same representative who comes out and says I'm already familiar with what they've been doing and how does self assessment work sure so they have spent the last year researching all the other state accreditation process across the country um and also worked with postboard and all these other agencies that to come up with what are the best practices that are specific to Minnesota so the post board already holds us to a higher standard than a lot of other states so we're already a leg up um in in some regards so they've they've spent the last year coming up with what are these best practices what are the standards that we want to have out there for law enforcement agencies in Minnesota um and then they will uh they have a panel of community members um sheriffs Chiefs um those three I think the stakeholder groups that all contributed to this process in coming up with these standards along the way okay do you then my only other question is just like across the state of Minnesota we know that it's been difficult like law enforcement in general has been difficult in terms of hiring while this doesn't happily impact us NE right now do you anticipate that this has some like this this is a draw for for departments in terms of hiring like do candidates look at this and go this is this is a perk not a perk but like a feature not a glitch I guess uh you know I would say it might be more of a draw for like a lateral or someone leaving one Department to quod to another or it might be for like a Chief's position knowing that what you're kind of walking into in accredited Department would already have these standards in place um I don't know that a 22-year-old is going to be a lot excited one way or the other about accreditation to be honest okay just to be honest yeah they want to drive fast and you know yeah um one last question that $600 ongoing what is that for and can you stop at any time sure yep you can withdraw at any point um and that the annual fee is once you've done the work up front then it's just maintaining or any changes in those benchmarks that would be you would just making those adjustments along the way so it's a heavier investment on the front end more of time on their be their part and then ongoing it would just be maintaining okay perfect there are no other questions we'll move along and appreciate the update new business number 14 to consider the addition of an EMS responder classification within the Wyoming Fire Department Chief power I'm assuming that's you yes that's me as well um we've discussed this last year at I believe it was a work session but um looking to add or reclassify existing positions um from firefighter to this EMS responder as you know um it's been difficult recruiting maintaining the numbers that we're hoping to have within the fire department that lower 30s is kind of that where we're hoping to be um we're always maintaining somewhere in that 2124 um the majority of our calls are ems related we're first responding whether it's for Medicals or um you know traumatic injuries those type of things and what we're hoping to do with this position is tap into community members that may be already in empt um already a paramedic and they want to contribute in this way but don't want to be a firefighter up until this point we haven't been able to accommodate that um the relief Association and uh Chief meligan spent last six months or so trying to figure out a way to make this work they've done awesome work this came from them it's a great idea um for us to have people be available to just respond to Medicals um they would not be required to attend fire training they would only be required to attend training that's related to Medical Response so it's a reduced commitment and training um but also this is a huge need for us this is a big part of our call volume um and I don't have the uh per percentage off the top of my head um but the understanding is that they would be uh able to respond to Medicals um whether it's crashes potentially fire scenes because there is some medical resp uh response they're needed as well for Rehab Prof fire fighters um looking at bringing them in at $15 an hour with an increase to $18 an hour upon completion completion of probation um down the road we would like to consider looking at providing some training whe you know if they come in as a EMR which is the lowest level of official training could we send them to EMT um you know it's a relative minimal cost it's not a ton of ours just to look at trying to incentivize that increased training as well so um again this is not additional positions but we'd like to get this posted officially um to try and recruit these EMS responders into the department all right um let's start with questions from the Bron side uh would he can you explain how a call goes out now versus how we want to look in the future future I assume that right now we just on any kind of emergency call we just send our response team in the future would it look different so they all receive the call Via an app the I am responding app so they're able to look at it and determine is this going to require a Medical Response is this the medical situation or is it just a fire fire response um they would indicate whether they're going to respond or not um and respond accordingly um so you know we still it it wouldn't change necessarily how we respond it would change what the makeup of that crew is and give us additional people be available especially we're hoping during the day um that there might be additional pools you know paramedics um other firefighters and other cities they may you know work shift work these other things that they might be available during the day and we're hoping to tap into that group as well that's good information for the residents to know yeah that's a small question okay member Luger um yeah just question about the hourly rate um what what was the rationale that went into 15 and then and then 18 it's consistent with the fire fighter rate oh okay yeah okay and that was an agreement with the relief Association and I was not part of that discussion um I don't Mr Lynwood if that was part of anything you guys discussed but that was it you know it's a big part of our department honestly and they kind of wrestled with where do they fit into the relief Association how that was the biggest hurdle in this um and they they came up with this and everyone agreed to it everyone was on board so it really is up to them as far as how that goes so yeah I think just to um suisee chap B I think that was something as far as the relief um Association as many departments are that number keeps going up and how how would that fit this position particularly if they were going to be eligible for that relaf or uh or not be but I think that was a conversation that the board really worked through and I think from what I've seen from that board the relief and I don't interact with the Department is Chief power but I think everyone is really excited about this and it's a great way to fill um some of those potential voids we have with fir Fighters right now so I think um really positive response from everyone so I think that's exciting on this and really like like chap B said a great idea that they came up with on this yeah awesome thank you all right member jger all right so will EMT training be required eventually what the initial is just EMR that's the standard right now so that's that the old first responder is what it was called the same as law enforcement what that was required so um we are looking you know the EMT training just enhances the abilities and the skill set for them down the road it's not a requirement but it's a way that we can improve our the skill set for our responders okay so say I'm having a heart attack and this person comes what could this person do for me besides just give me CPR and wait for an em to come or no the the ambulance service in our area is staffed with the usually a paramedic unless they there could be an EMT truck but usually it's a paramedic um the they have the rescue vehicle that they would respond with same as our fire department does now so that's the same level of training as our fire department does right now some are emps some are uh EMR emergency responders so they they have the ability to use the equipment that's in the vehicle EMT just has additional levels of certification they can perform as well like what do they I mean I I'm I'm here having my heart attack so these guys would just come in and just give me CPR and that's it and then you anything further I'd have to get to the hospital or wait for an EMT or I never had the privilege of having uh somebody come to my house the ambulance would still be dispatched it doesn't replace ambulance it's it's additional responders that uh if if you do are having somebody goes into cardiac arasta yeah um it is not two people we need more resources than that so doing CPR is physically strenuous you can't do CPR for 15 20 minutes on your own they in the city the ambulance may be coming from 12 15 minutes away that's the reality of our the service we provide here the the medic could be coming from a distance away our cops would be dispatched our fire department will be dispatched um there are some Medicals that require five to six responders based on the need and that the ambulance doesn't come with five six people so as it is right now nothing would change it's just we have additional people that are available Beyond just the 20 some firefighters okay thank you yep remember Shilling I don't have any uh questions um my close friend growing up his mom because we lived in North Branch she was one of these First Responders on call for the fire department so I I'm in favor of it I think it's an added an added body um I think it increases a quicker time response if you know it's somebody local before the actual ambulance gets on site uh paramics but yeah I I don't have any questions I'm I'm fine with it I think it's a good idea for us you know and it also deepens our bench as well right thank you so recently had um some people help my hubby not too long ago so I believe there was three of our fire department that arrived and then um EMT arrived right so what I'm understanding this position to be is the EMR or the um EMR person is basically they're not going to the training of fire fighters they're not going to fires they're specifically medical right so would we need a many fire um Personnel to show up as well it'll still be the same right that kind of same you wouldn't as a as a as a patient or as a family member you wouldn't notice the difference one way or the other they're still wearing the same same stuff yep doesn't look any the same way the community wouldn't have any idea that that that they don't have a firefighter training okay that's perect that's the big difference yes exactly and it's just we have hopefully we have more of these that are available not everyone's run run into fire right I don't so but I was also paramedic I enjoyed that side of it so I could see how that role could fit some people and up until this point we haven't been able to our community members that want to help in that way can't do that y so this affords that opportunity for our I think that's awesome and my only other question would be mental health for these people as well right because they're going to run into some things that aren't great yeah we've been working I met with the fire uh Command Staff was probably a month ago um starting to brainstorm what Wellness looks like for them we've done a lot of work within the PD um and starting to figure out what does this look like for our fire and EMS as well because it's it is a concern it's something but but it has to be approachable I don't want to force things that aren't going to work for them so I really want them to drive the bus on there okay that makes total sense um so we need a motion to approve the addition of an EMS responder classification within the Wyoming fire department I'll make the first do we have a second second second by member onad all in favor I opposed so approved number 15 to consider advertising for a full-time Public Works maintenance worker position and I believe we are going to go to Mr Reeves on this one yes correct thank you mayor um we uh were there through the uh 2023 rate study and uh the 2024 budget process approved by Council in December um we are and we have an opening and hoping to have an opening for FTE um and we would like to advertise the position to the public for uh to gather applicants and consider hiring somebody okay um questions um from Council will start I think member lcer um yeah just confirming it this was included in the 2025 budget correct okay okay that's all I got all right thank you m Jagger um how much time would this worker be spending on utilities um equally as as much as everybody else is quantify please um they will be on the on call rotation so every six seventh week they will be um working in the utility full-time and then um sporadically throughout the rest of the weeks um taking care of different duties on the Utility side water and waste water okay because with the starting salary and according to the rate study $50,000 comes out of the utility funds of that of that if you're starting salary basically 81% of the salaries being paid by utility so am I going to have at the utility rate payer am I going to have this person 80 81% of the time doing utilities or is it going to be spread out doing a lot of other things don't think the 81% % is equal of the actual employment because you're going by the wage not the total compensation and benefits of the employee so I don't necessarily know if the 81% is accurate well since my memo did not include the the value of the compensation I had to make doe with 50,000 over the starting salary of 62,000 sorry understood um yeah because like I said as as a utility rate payer I'm not totally comfortable with the employee you know doing everything else and you know pay them out of the general fund that's just me um I'm not comfortable with hiring an extra employee uh simply because the city isn't growing very much I was looking at the you know the state demographer with a you know if our census was 88,000 I think it was 92 and then for 2023 the state demographer had it at 8147 we're not growing so much and expanding departments when you're not growing this doesn't seem like a good idea to me and also I I need a better reason to hire somebody than the uh rates utility r said so because when people ask me what extra is this person will to do well they're going to do what every what the regular maintenance person does but it's because the utility rate study says so you know then they start laughing at me okay that's a little council member I just to point that out you did approve that rate study that that had that position inclusion I know but just because I voted for the rate study didn't mean I voted voted for the position too understood but that was all inclusionary in that study just for the I read the rate study many times yes I know that but like I said just because it's in there I and you know I just wanted to make sure that was clear that was conclusionary oh yeah Shilling I don't have any questions okay um Mr Ericson I actually have a question for you regarding this so um when we became a city of 5,000 and then we had lot of different things that we had to do in terms of is it ms4 I'm try I'm trying to remember all the all the verbage and stuff right so as we increased our population what was needed from Public Works is probably a lot greater than what it was at 5,000 or 6,000 or 7,000 correct that is correct um mayor your recollection is quite good it is we have become uh ms4 City when we um had a number of different factors with our population and some of our impaired water bodies and so there are um additional unfunded mandates right that uh that we encounter and Reporting in various structures within other agencies as well um additional reporting other types of things that that come into play that um that do impact public work staff from maybe earlier years you're correct okay and um the miles of roads that we we have added on in the last 10 years would you say if we had to add more mileage and you know what um Public Works is doing in terms of plowing and stuff too I mean what would that be yeah I I don't recall the numbers it's it's definitely miles though we've had some developments uh we're both not just roadways But it includes additional maybe lift stations right or we have um additional water main infrastructure sanitary sewer infrastructure storm sewer storm water ponds and so there certainly is additional infrastructure um that they're responsible for as well okay so um as we go you know I see us into about almost 9,000 in the next couple of years roughly that's in my brain um you almost have to increase staff in order to provide um the amount of service that our residents are expecting and if we don't have enough employees what happens we don't get to everything that needs to get done and I'd rather personally rather add on the front end and be ready for the than try to play catch up afterward while you have new residents who are coming in and dissatisfied with the level of service that they're getting from the outset okay and um we've had the employees the same employees for a long time um they've worked for the city a long time are there any um possible retirements kind of down the road that you're planning for that need that that can train some of the new newer people yeah some institutional knowledge transfer will be helpful on that there are there are some retirements that um will eventually happen as much as people would love to work forever I don't think that they will very true I do and I do have the infrastructure no I don't I don't have comparatives but I do have mileage and and uh linear feet for water sewer that kind of stuff if you if you're interested in that but we're growing in other words and it does take more um Hands-On deck basically to kind of take care of of the infrastructure and things that we need for water sewer roads all of that right absolutely okay all right that's all my questions anybody else last question just um as we're growing too we're going to need people working on some of this infrastructure even before we get the population in because the houses need to go in first sewers need to go in first then the people come second so that would be a fair compation yes okay correct thank you all right so we need a motion to approve um advertising for a full-time Public Works maintenance worker position do we have a first so move we have a motion to approve by member Luger do we have a second second second by member onstead all in favor I opposed so approved number 16 to consider resolution 25214 a resolution authorizing the preparation of a feasibility study for the 2025 Street Improvement project Mr eron yes thank you Madame mayor members of council uh just to step back a little bit you may recall we did uh our street ratings here in 2024 and for the most part completed that in the fall uh I know public work staff um reviewed uh in detail and have a couple of comments on that that we'll address and bring back to the city council a detailed uh Street rating um as you might expect um we did incorporate uh all the new roadways and uh we did identify roads continue to deteriorate right and also surprise there right so we do have uh results um we did this a little differently than we have in the past we used to have a person go out and rate and count the distresses in the roadway uh this we used Ai and so it actually Maps them so we have a truck mounted camera and it picks up all the distresses in the roadway and so we actually can have them all mapped now as well and really see it it's really pretty amazing and so um the ratings um we're holding our own right we're not uh not drastically improving them because all those that we fix we have more that are d in right so we're we're really pretty much holding our own and so we we're pleased with that um but I did want to highlight again what we utilize that for and so one we develop a Capital Improvements plan from that and we'll be bringing that forward um in in the coming months as well for Council to look at and consider but we're a little behind in this process so we feel we really have a project selected we we kind of narrowed it down to a couple and we really have uh a project selected but again we use it to develop CIP uh develop projects and then then funding evaluations so we did work with Mr Lynwood and financial consultants who kind of update that model with what we're seeing and we know right just like every city out there we don't have enough resources for the needs that are there right so we need to be really wise and cautious and and utilize a good judgment and how we select projects so how how do we select them right we don't pull out the manual and just have it tell us what to do right we use judgment we we look at a lot of different factors how are the roads performing that we rated previously um um how is the patching that we've done how is that holding up as well and then really do we want to look at uh a worse first type scenario right we we have roadways that you'll see that are in worse condition than those that we're selecting for this year right and so the patching the the work on those uh might require some additional work on those but it's not going to change right those already require a full reconstruction or a full depth pavement replacement the hawk medals neighborhood is one that has been patched excessively due to some shallow potholes um due to various surface conditions and so we are uh recommending moving forward with that in lie of waiting on that and losing the opportunity to have a l lesser expense type of project so we can look at a Mill and overlay type Improvement and really save about half the cost right so we're not able we're not going to jeopardize losing this roadway um in favor of you know fixing a roadway that's not going to change how we improve it the following year or the following year after that so we really feel like this is the appropriate um fix for that we also looked at a number of other factors um one we we know that our state aid balance is is pretty minimal so we can't tackle really our state aid road projects because we advance encumbered for our East Viking project and our Fall Brook project in 2023 now that fund is getting reimbursed you know over $500,000 a year and so we won't we'll be in a position where we'll be able to utilize uh state aid funds very soon right whether whether we have a full balance or we can advance encumber again because we're we're chewing we're getting through that that negative balance so we can always uh acrew up to uh or Advance encumber up to five times our annual acral so um we feel like we have a project coming down the road there but we can't utilize it yet right so that is a factor in it uh we know that um that trunk Highway 8 project is going to tackle a couple of our projects um on there that were on the periphery of that 8 Corridor so we know that those will be addressed uh with that and so staff really feels uh it's appropriate to look at um utilizing our our limited resources the most efficient way that we can and we came to a consensus that that Hawk Meadows neighborhood is the appropriate fix there's literally thousands of potholes forming that's going to require extensive uh attention for a public work staff we have other neighborhoods that are really kind of um close behind that similar situations that will look at at subsequent years and that project is the thck neighborhood um one of those segments of roads already is past where we can't do a millon overlay and that's what we're really trying to guard against and not tackling a reconstruction project and so um that is a project that we feel will follow very soon thereafter uh as a recommendation and we'd like to group these projects together rather than have you know one Road in this neighborhood and then another year over here and really kind of having this patch quilt of an approach and so this happens to be immediately adjacent to our 2024 project which will be completed in 2025 so it's right in direct um uh right directly adjacent and so we feel that is an advantage as well this project that we're looking at undertaking is probably in that $650,000 range so it's it's smaller than those that we've used in the past but that's also because we have some limited resources and we're we're building that account to help address um a larger neighborhood here in a future year and so that is staff's recommendation uh along with uh Public Works we we've all come to that uh consensus that that is the appropriate project for this next year perfect um questions from Council we'll start with member joerger okay well so this pavement management plan has been lot since 2023 when do you when do you anticipate like what month do you anticipate we see this it's uh it was completed in the fall of 2024 um so we we did that in in 2024 um we always go through and want to verify right so this is something that uh was done with AI right and so even even you know so we go and we look at and compare the 2021 to the 2024 and review results and so Public Works uh has started that process and gone through just to to verify does it make sense for what they see as well and so we did get some initial comments um they're quite busy and so they're working on developing and providing just some feedback to us we always do that with every project and so I would expect that that would be done I know that they've done probably 99% of it already and so it's just a matter of getting that reviewed um we certainly can share that I would think within the next month or so um with with city council and then we we'd like to update um the CIP as well and bring that back um to city council just to to look and we always share that with the public and get that on the city's website and so that's not not far behind here but we do want to make sure this process gets moving so that we can get this uh this this going it's it's it's we don't see a lot of different options um for moving forward and so we feel it's appropriate to at least start that public improvement process because it does take some time to get through that okay now thck was in in the same project as Hawk Meadows and that was scheduled for this year according to the last map right so why was thin backck removed well the just the sheer size of the project uh is something that we don't have the resources for um right now and speaking with Mr Lynwood and and Mr lywood if you you'd like to speak you certainly can to that but um certainly you know looking to to limit the size of the project um we do potentially have the ability to use state aid funds within thck as well um not right now we can't um and so we want to make sure that we um utilize our resources that are somewhat limited um and and that's kind of the target Siz project that we were given to work with and so we identified that when um when do we anticipate thck um there's certainly um some factors there and Mr don't know if you want to yeah I think I think that's a it's a good question and I think we'll continue as we get the information back from the the payment management index on this as we continue to look at our current fund balances um I think that's definitely one that we're going to have to it is such a large project and probably proved to be a costly one that we will want to use some of those state aid dollars and let that um as Mr stated you know with it's been growing back up since 2024 um but until then I think we probably go through that with counil I don't know if I have a a staff recommendation on that yet but I would think we're probably at least a year or two off from that thck project at this point um just to let that state those State a dollars get back up to a point where we can actually do the entirety of that project in there I think that's one thing that we kind of talked about when we were doing this that there is a lot of similarity with a lot of the roads in there and that's what we've tried to do in the past pass in regards to the condition and for assessments and things like that to make sure that we have uniformity and to kind of be able to take care of that is a one of the largest projects on our CIP and to kind of be able to do it all at once well than back deteriorate such that it moves Beyond to Mill and overlay one roadway is um 259th Street well I was going to ask you about that next because 259th is an anomaly from thck it's a lot older it doesn't you know it's just shot I've had residents when I walk by there complaining right right and so if and I and I did explain to the one resident why it would be included with thurnbeck rather than with Glenn Oak yeah but and that one definitely calls for reconstruction correct if we're not going to get to it until we get to thck what are we going to do about that Street in the meantime right so that was that was the really the two options that we discussed was 259th Street and Hawk Meadow 259th Street is already there right it it whether we wait one year or two years it's not going to change the scope of the project it will be the same where Hawk Meadows is an opportunity for us the right size right so we have the opportunity to to prevent that from getting there remaining portion of the THB is really in similar situation right thew right right I think it's probably not quite as as bad but it's it's it uh it's it's definitely not quite as bad so that's why we selected Hawk medows that's that's fine we we feel that um we can utilize state aid funds for not all the roadway because they're not all state aid eligible right so it's a combination of state aid funds and City funds and so that's that's our next step right is to figure out how we go about doing that and and hopefully we can do that without bonding um that's a little bit more analysis that we'll come back to city council with and hopefully be able to present what we think that number will be not bonding thck right pardon me are you talking bonding Hawk Meadows or bonding thck thck thck I hopefully we don't have to either right I think that's the desire from well it wasn't that thck was just a millon overlay plus we had whatever needed on 259th so basically 259th is not going to is there any kind of stop Gap that we can do while you're waiting yeah so there will be patching and we talked about that with public work staff and Mr Reeves if you'd like to add but certainly we talked about um there there will be areas that do need to be patched um um there might be some skin patching um there that we don't want uh uh you know there's areas that for instance water can't get over the curb because it's settled right and it's it's trapped on the roadway and that leads to deterioration even sooner and so there will be uh some work that's done there by public work staff or or potentially even a small contractor that does some some minor the big the big big patches yes there may be some of that correct and this would be from like the corner where Ashton Park is down to where it leads Stern backck that's the scope of it right correct yeah and so there there'll be um I think before we get to that I think we need to understand um the duration and when we feel we'll be able to get to that roadway and so I think that's part of that right we don't want to invest a lot of uh patching money if we think we're going to get there one year following right and so I think we'll we'll have to analyze uh with Mr lywood and our financial team to really identify when we think we'll be able to get to that coupled you know between City funds and state aid funds okay is state is two that area of 259 um eligible for state aid funds I don't think 259 think is I think Forest Boulevard Trails I don't have a m yeah it has to it has to actually connect all the way to Goodview which is a state aid Road and so i' I'd have to confirm but I don't believe 259 street is okay and then last question we talked about Chang the assessment policy to assess for Mill and overlays is that still being considered yes yes I we haven't had any discussion on it recently but but we had it we've had it in the past we have yes correct yeah and most likely will be as we move forward here yes okay that's it member Shing I think everything was covered that I wanted to ask so I'm going to say no questions at this time and uh obviously the th back is my neighborhood so the longer the so mron what I'm hearing is that by doing Mill and overlays getting to it um in the end it's saving money for the city and the residents is what I'm hearing correct right because you might have a small hole in your jacket and you can mend it and it's not very much money to do that or you get this big entire tear you throw it away you buy it a new jacket right it's kind of kind of that um taking care of a smaller problem costing less money for the city and for the residents than having what's kind of happening in or has happened in some of the other neighborhoods where it's completely redone and it's millions of dollars right correct so it's being fiscally responsible is what we've done all along but this is a a really good example of that with all the roads that we've been doing correct correct saving for the coat what saving for the co same I know right I was trying to think of a better example but okay I think I started with member okay so uh member onstead just a quick question you're talking about using AI to identify um the deterioration of Roads is that something that you can look at and identify hotspots that are are actually getting worse correct and and to identify a place that you might want to go go to First over over the years you can see some that's getting bad quicker yes yeah exactly that's need technology yeah it really is and are we using that now we are correct yeah cool so many questions on that right okay um member ler I have no questions you have a question I need a clarification on maybe something will come to me so we are currently not assessing on Mill and overlay only or we are I I wanted a clarification on that have we done a Mill and overlay since we really haven't not really just a Mill and overlay so that on Mill and overlay curb stay I would assume and then you just do spot patching just kind of like we've done in the past is that correct there there may be some minor curb repairs uh throughout but it will be uh Milling that top layer of pavement off and only replacing the top layer so they the the remaining base of or the the remaining base course of pavement will remain in place okay thank you very much and we are we are proposing that uh we would be assessing uh for the mill and overlay but that would require a change in policy correct yeah so because right now we don't we just assess the Reclamation or reconstruction and then you have 20 years of not being assessed okay all right I just when was the last time we've done a mill in overlay though where we I mean I can't I don't think we have yeah we have not so we've never really had a policy then where we had to look at and do this so we we'll we'll make sure before we have any sort of public hearing or anything like that this is a this is kind of a long process right so we'll develop a feasibility study we'll do survey um do some pavement course things like that so there's a little bit of work here to get to a point where we even um we'll we'll notify the public of of of the pending project here not too far down the line but we'll bring an item back to the city council um where we've discussed you know that we believe it's it's appropriate to assess for this it's going to last that 15 years or what have you that we have in our policy it won't be assessed again right so um we'll we'll bring that back um to city council for consideration um before we get through that process with the feasibility study to make sure that indeed Council wants to do that that is staff's recommendation but we we will bring that back to city council for for consideration yeah I think it's um great that we take that a little bit slower because if it gets sometimes it can get out there really crazy really fast and that's not our great correct yeah well I had another question about when you Mill an overlay and then wanting to assess like right now the roads on the the 2015 Road Project like where I'm working it's been about at about eight nine years now the potholes are beginning to form now it's 10 years and I could see bigger um areas become not the cracks um little areas of like uh where it's wearing away beginning the form so how long I mean and and that's was reconstruction so in light of that how long would a Mill and overlay be expected to last the same less uh yeah good question so with a Mill and overlay right we we do see a lot of these shallow Pooles and so that that will be completely resolved but like transverse cracks cracks that go right across the roadway when we when we Mill an overlay those will reflect through that pavement eventually right so it is something that um there will be continual maintenance on all roadways um Mr Reeves will coordinate and get crack filling uh probably within a couple years two or three years of the project because those cracks will reflect through that payment but that surface uh wearing course that we have right now is absolutely obliterated with patches youy know and thousands more already formed and so that's the the intent but it will uh be something that will last that 15 years it will require ongoing maintenance we've looked at some some newer products um something called remind me uh with it's a corrective asphalt materials it's a rejuvenator it's called You're drawing a blank too um so we're looking at that that's a product actually that we have not utilized before many communities are starting to look at that and it's reite it yeah it rejuvenates the males in the in the material so that's something that actually goes down it's it's really pretty cost effective but it is something that actually goes down within the first few years um and so that's something that we're we're at least contemplating looking at uh a test area to make sure that we're doing all we can unfortunately we live in a climate that is very abusive uh to roadways and um so we we certainly do the best that we can and we utilize the best specifications that are available to us and the material testing that is available to us but um certainly our our weather is not conducive for real longlasting roadways right but what I was trying to get at was if a in a reconstruction if it's starting to show a lot of wear after 10 years and you assess and you know we were assessed for 10 years when you do a Mill and overlay how you know more Quantified then yes it will reflect the cracks will reflect through well how long will that take and are you going to be assessing you know people be still pay paying their assessment when the crack reflects through the the mill and overlay well absolutely they will Mr eron can I ask a question follow up to that doesn't it depend on weather and winter and rain and all of those condition you know conditions so it's kind of hard to put a whether there's a full tree canopy over the roadway how quickly it dries out there's millions of factors right so it's hard to hard to quantify exactly your time on that okay but yeah because it I mean I personally I don't think it looks good if you're still pay in the assessment and your Road's looking like crud yeah every road will have a crack in it before an assessment is completed no no matter what yeah there there there will the Pavements just cannot um you know the the the extreme temperatures that we go through Pavements move slower than the temperature in the air right but you know from the heat you know over 100 degrees to 40 below right Pavements don't move um with our our temperatures that we have here and so there's thermal cracking and it is large masses of payment they they they just don't hold together like that so it's just yeah I think it's hard to tell member sh U thck that's 22 years old currently correct 2002 2003 is early early 2000s approximately because when that was going in I actually looked at buying a home building up here at that time um when that went in so I mean in all honesty that's held up pretty good in my mind for 20 two 23 years right um and I know you guys have gone through and done the oil and gravel um I think you've done it once since we've been in this house so I mean that's a pretty good hold up in my opinion but so it won't get your pavement won't get to 30 years without a millon overlay typically right and so um so that's what we're we're looking at is that intermediate step to get get that pavement out um to that that full life of life cycle so we know there's there's a lot of work that goes into keeping roads up but then ultimately we get to a point where they will require Mill and Overland I believe Hawk medals was constructed in the late '90s if I'm not mistaken so um even just a little bit older than THB okay thank you all right so we need to approve a resolution 25214 a resolution authorizing the preparation of a feasibility study for the 2025 Street Improvement project do we have a motion moved we have a motion to approve by member Luger do we have a second second second by member Shilling all in favor I opposed so approved last on our agenda number 17 to consider a city council work session on February 18th 2025 as everybody check their calendars first all okay just before meeting Mr Lynwood thank you mayor members of council this is an annual exercise we do just for our goal setting uh initiatives this is something that the council develops and work with staff on it helps to direct our work priority priorities for the uh year of 2025 live and going forward so we'd like to do this uh on Tuesday February 18th at 5:30 p.m. okay we're all good yes all right um I'll make a motion to approve adding the city council work session on February 18th 2025 just before our council meeting do we have a second second have a second by members Shilling all in favor I opposed so approved um Council reports let's start with um member Jagger oh no report thanks guys for coming and thank you all for watching member Shilling uh no report thank you for coming thanks uh those watching right um member ler um I attended the joint um sewage meeting uh not this Monday but last Monday okay and um member onad uh I thanks for everybody for coming I join I attended the park advisory commission uh meeting yesterday and it was a very good meeting awesome all right and and um it was a quiet couple weeks from me I also attended the um shago Lakes Joint Sewer committee as well we're doing some great things there many things um we're looking into and um it's been very interesting five years so uh thanks everybody for watching watching we do need a motion to adjourn so mov motion to adjourn by member Luger a second second second by member Shilling all in favor I I opposed we areed