Good evening everyone. This is the uh library building committee meeting of February 5th, 2026. Um at this point we lack a quorum. However, we will continue to meet and have discussion but will not render make
any decisions at this point. So, having said that, we'll go to our our our agenda for the evening and we'll we can't approve the minutes because we don't have a quorum. So, we'll go to number three. >> Public comment.
>> And public comments >> and I don't I don't have anything to say on fundraising, but I think I want to have changed. one point my name was on the agenda but that might have gotten taken off the South Methodist. It's not on there.
Okay. On an earlier version I guess. >> Okay. >> I was just gonna say I'm not the contact person. >> Okay. Um we need to do roll call. >> Yeah, we should do roll call. Thanks. Um roll call. So
Vicki, >> John Greco, >> Tom Pendleton, >> Jill Brick, >> Jolre, thank you. Um, I can provide some town hall updates. I did get a a email, Judy
and I got an email from Amy uh this afternoon. Amy can't be here. Um, and she did say that she and David are working with the communications team on the website. the facts are posted. Some of the images had to come down because
the file size was too large and it was slowing down the page. I'm getting these. >> Okay. >> Um David was able to get smaller images. Um and they will add them to the website. Um she asked that we review the
information that's asked the LBC to review the information on the website and provide suggested edits andor changes. Um, in terms of contracts, we are in the process of renewing Odin's EL's contract for the remainder of the project and we and will be renewing
Accentra's contract through ATM uh annual town meeting. We will be putting out a separate procurement for OPM services for the final design and construction phase of the project which will commence after ATM. Um, and the account administrator has agreed to fund
a second third-party cost estimate. Uh, and she is working with Tim at Accenture on this matter. Uh, he is working to ensure that both cost estimates are aligned. She's also working with the town administrator, the finance department, and our bond council on the ATM warrant
language. Okay. Um that's all from the town. Uh David did on the disabilities commission meeting. David did send
uh he just said he he he will email a summary of yesterday's meeting with the Commission on Disabilities to the board members this sometime this afternoon. I have yet to see it, but I'm sure >> Yeah, I've got it. You've got it. Okay.
Um Oh, actually, you know what? I do have that. >> Okay. >> Um, see, he thought he'd give you an update via email. Matt, Ma, Libby, and I met with the town at Commission on Disabilities yesterday at 3:00.
Matt gave an overview of the project similar to the one they presented to the select board. The committee had a number of questions particularly about parking and the possibility of adding additional accessible parking in the optional areas closing
that we had discussed in previous reviews of the site plan. Um committee member also raised the issue of a mechanical door openers and encouraged us to consider touch-free operations. uh
I'll prize these to you. Um outreach activities. Uh the skating event was postponed. Will include um and I guess we'll get an update if that's going to occur at some other point. John, you want to give a
update on the video? >> Um video. Mindy sent pitches. Um, I sent back kind of a list of comments uh to try to get more information on it. Um, as the agenda says, I think we are still
looking for possible participants. If there's any public people that are interested in being on the video, um, that would be greatly appreciated. Um, I think again our key is going to be getting people on the video as well as
video of certain issues that that Mindy uh sent pictures of so we can put it into motion as opposed to just a still or both. Um, on the Rotary in the senior center, I haven't heard from Judy, although I
know she's reached out and I'm sure I can get some information from her sometime in the near future. on the Chamber of Commerce. Sus and Brada did find a contact. They will have a meeting on February 25th. I believe it's at three o'clock and either Judy or I will
attend to provide information to the chamber at that point. Um, South Yarmouth Methodist. I don't know who had that on their agenda. >> That may have been me. No, I had St. David's. >> Oh, okay. that I live on
>> and I got the name from Lesley and forwarded that information to >> Okay, so Judy has that information. Okay, thank you. Um, West Congregational Joe. >> So on Monday, I did speak to the person who, you know, was an active member of
the church and she said that they were happy to post whatever we wanted to post or leave the stack of flyers. >> Okay. Uh, >> I'll take care of that on Monday. >> All right. Dy Elementary School PTO's. I don't have any information. I believe
that was Judy. Um, we we did get some information and we discussed that in one of the emails about the town website and communications division. Um, a lot of that stuff is already up. We're asked to look through that to provide feedback.
Uh, St. David's, I did reach out. I didn't talk to Richard, but I talked to uh the uh somebody at the church left a number of trifolds and my number and I expect I'll hear back from Richard. He's not there very often, but he's the he is
the contact, but they do have the brochures and they'll leave them out at the front of the church. Um since Suz is not here, I don't have any update on harvesting results. school district parent blast content
and I I think I believe that was Mindy with the school district parent blast contents and she'll be back from vacation next week. >> Yeah. >> Okay. Uh so the trifolds you you guys have them at both libraries currently at both here
and at West? >> We do. >> I believe there were some dropped off at the senior center. I do not know about the DPW, but I I have worried about that. >> Yeah, I can double check with Judy on that. >> I can send this.
>> Oh, we've got someone else here. It's Amy. >> Hi, Amy. >> She's coming back. Can you hear me? >> Yeah. Can you hear us? >> I can hear you fine.
>> Okay. So, I I'll let you know. Amy, this is Tom. How are you? >> I'm well, thank you. How are you? >> Driving safely, I take it. >> I am. My husband's driving, so I'm I'm not driving, so I'm being safe. >> Okay. Uh right now, Amy, we do not have
a quorum. However, we are um going through our meeting. We will not render any decisions tonight. Um, I did fill them in on the email that you sent me on the uh the town updates. We kind of sped through things since we don't have a forum. >> Okay.
>> I let them I let them know about the second estimate uh about what's going on with the communications department. Um, do you have anything else you might want to add at this point? >> Um, no. If you gave my update, that was essentially the um, you know, the
information I wanted to provide at the meeting. And you know, I'm happy to answer any questions if anyone had questions. Um, but since we don't have a quorum, I don't know if you know, we really probably shouldn't be um, you know, talking too much or debating anything. So,
>> no, not at this point. No. So, it's kind of right now it's more of an informational meeting, Amy. And if you feel um like you'd rather just spend time with your husband driving down the road, that's perfectly fine. >> Oh, no, no. I'm happy to answer if
anyone has questions. I'm happy to answer them. Um really was just we're getting prepared for annual town meeting. >> Um we're getting the warrant, you know, in order for the obviously the library question. Um >> correct.
>> It would be great if um the committee could provide any feedback on the website and any other information that we think um is needed particularly as they go to some of these events. um if there's anything that any feedback they're getting and they want us to
include it on the website, we're happy to do that. >> Cool. I let the committee know that you guys did want feedback on what's been done with the communications department to have us take a look at the website and uh provide any comments and
feedback. So, uh they've been informed. So, we'll get to that as soon as we soon as we can. >> Perfect. >> All right. Um, anything else? >> Um, I don't think so. We're um we're
really It was just um the communications update, the warrant language. Um um >> the estimate, the second estimate. Yeah, >> the second estimate that was Yep. We I I worked with the town administrator. I know that there was, you know, some
consensus among the um the committee to have a second estimate. we were able to work with finance and and come up with some funds to do that. So, I did let Tim from Accenture know that. Um, and he said that um he does have a firm in
mind. He was working with the firm. I don't know if he's he's at the meeting, but um >> here. >> Oh, great. um and that they were, you know, in speaking with them, he believed that they were able to get um the second estimate in at the same time frame as um
the other uh estimator so that they would be able to kind of be on the same time frame and reconcile any differences with between the two um estimates. So that that's good news. So hopefully we can get that going. Um that was really
it. >> Okay. I can provide a little bit further on with the estimates too. We have a we'll be getting the second estimate back on the 27th. We already have a meeting scheduled on March 3rd with both the estimators to reconcile everything. Um
so you know a day or two after that we'll have a finalized reconciled um estimate from there that we can use. Um you know again I think we're planning on meeting with FINCOM the 11th if I have that correctly. >> March 11th. We'll have um
>> a little little over a week uh with that reconciled estimate in our hands uh ahead of that meeting. >> Okay. >> Thanks. Thanks, Tim. Um Amy, we have a we have an item here to
provide trifold brochure to the DPW. Do you know who we should talk to up there to make sure that we get them in the right spot? Um, I can let Well, it would probably be Roi White House. Um, she's actually away
this week, but certainly if someone wants to bring them to me, um, I'm happy to drop them off with them. I I see them quite frequently. >> Are you in tomorrow? >> I am not in tomorrow. Um, but I will be in Monday or you can just drop them with
PM um in in our office and and you know we can get them to the DPW or uh you could go right to DPW in in the front there. They're you know they're they have staff right in the front and they'd be happy to to do that.
>> Okay, thanks Amy. Um, so Harville School District. Oh, the the newcomers club. We do have the table at the newcomers club on March 18th. That's been set. Um, I don't know
who at this point will man that table. That's usually a w Wednesday night. >> I was supposed to be there, but since I'm gonna resign. >> Yeah. >> Okay. Um, we'll find two people to man that, but thank you. So, we do have that event coming up. Um, anybody else have
any other events or ideas where we could drop these flyers off? I know we've kind of called through almost every list we've had and >> file it to membership. >> Yeah, Joe's gonna do the trifold. Yeah,
>> Joe will take care of that for you. Um, anything any other place, any possibility of any place we could drop these um and get in front of people. Any if you come up with anything in the
middle of the night at 3 o'clock in the morning, email me. I'll let me know. We'll do our best. So, we do have upcoming meetings. Um, next Thursday we'll have our meeting. We are meeting with Thincom on March 11th.
We're meeting um going back to the select board on the 24th and we'll continue our regular Thursday meetings. Um, unless until such time that we need to change that. But
I think that's about all I have. Tim, you had anything else to add at this point? >> No, I don't think so. >> Okay, Amy, thank you. >> Thank you very much. >> Drive safe,
>> everybody. Have a good night. >> All right. Thanks. Bye. Bye. >> Motion to adjurnn. >> Motion to adjurnn. >> Second. >> All in favor? I. >> I. >> Thanks, folks. Okay. >> We beat you, George.
>> You beat me.