Welcome everyone to the regular meeting of the library building committee and this is January 15, 2026 and we are meeting at the South Yarm Library. Uh this is a hybrid meeting.
We do have one member remote and we're going to do a roll call attendance. We have some people online too. I don't know anyone that um >> exactly >> and there is a Jeff Gutsfeld
from Coler's project leaders >> probably interested person. >> So um Dorcas McGurn >> Dorcas McGurn here. >> Susan Ba. >> John Grego >> here. >> Tom Pendleton
>> here. Dandy five >> here. All right. Thank you everyone. Our first order of business is to approve the minutes of December 16. I did send you the ones from last week, but uh they
didn't make it onto the agenda. So just hold on to those. Um, this meeting, December 16, was when we uh presented to the select board. So, could I have a motion to
uh accept these minutes, please? >> I'll move to accept the minutes of the December 16th building committee. >> Thanks, Susan. And a second. >> Second. >> Thank you, Tom.
Okay. So, we need minutes because we had to post because we had a forum present. That's so it's like a little particular detail of this even though it wasn't our meeting. Um >> I have a clarification.
>> Absolutely. >> So, at the bottom of the first page, um it talks about what Dork has stated >> in having a cost estimate. Does our consultant know that they have to do that cost estimate or who's doing that
cost estimate? >> They what the discussion was was there? Let's see. Thought it was at this meeting and >> it said yeah, it was at the meeting, but does he does the composite know they're doing that? And
>> we talked about the last meeting. Matt knows. Yeah, they know. >> They have to wait until they get the approval back, >> right? Yes. Information on staffing and solar panels need to be included. >> Where are you actually down
>> at the very bottom first last paragraph? >> So I'm not sure how sta I'm not sure if the consultant is in their estimate doing staffing and so >> I know David is taking care of the the
staffing estimate with um with the ATA. That last line, Don, you're right, should be broken out. So the the staffing would be done by the library director and the solar trust would be done by the architect. >> Is that
>> it should be clear because again it makes it seem like the consultants doing both of those. >> Yeah, that's not correct. The the staffing cost should be done by the library director. >> And they're not project costs, but
they're maintenance costs. So Sandy, could we have that say information on solar costs need to be included and then a new sentence about um you want to call it estimates for
staffing? What what word are you using? Planning for staffing. Staffing needs >> guess estimates might be the best. >> Okay. Yeah, I can make that correction.
>> Okay. Thank you. Also, um up other under other attendees, Matt was present. He was sitting next to me. >> Okay. >> And um >> and I was absent so you can put me down as
just for the record. >> Okay. Yeah. >> And Jen was remote although Tim was there. >> Yeah. It's hard for me to know who's remote. >> Yeah. >> Yeah. >> Um if I can't see the screen like right
we have we have a TI. I don't know who that is. >> Ty. >> We had to sit on two computers so just ignore that one. >> Yeah. All right. >> We only even though Tim was present last time at that meeting he was kind of out
of camera range most of the time. So I can see where that was difficult. Okay. Any other content, comments, changes, corrections? No. All right, then take a vote on this.
Um, and this also has to be roll call Dorcas. I >> Susan. Hi, >> John. Hi. Hi, >> Sandy. >> I
Okay, motion carries. Wonderful. Okay. Public comment. >> We don't want to do the January 8th. >> It wasn't on the agenda, so we can't. >> Oh, gotcha. Okay. at this time
>> at this point. Okay. >> Are there any questions on Zoom from public >> or there's the per um >> the Jeff got spelled? >> I don't see that person
as an attendee. >> How come we don't see him here on his video? Even if it's not video, he still shows up. >> Yeah, his name should show up. >> Let me change my view. >> Just because the view only shows
>> some. Okay. Any comments from Zoom participants? No hands up. No hands up. Thank you. Okay. Um, so outreach activities.
Um, I I also wanted to just update you on Matt's not going to be here because when he saw the agenda, he said, you know, this doesn't seem to concern me. And, uh, I really think that's fine. We just need to, you know, dig in and move
forward. >> Hey, Jen. I'm promoting her panelist right now. you know, >> see on the right hand side. >> Yeah. >> Okay. >> Ning on. >> Okay.
>> You guys hear me? >> We can hear you. >> Okay. I'm just an interested party observing. Nothing to comment on, but >> I was trying to chat, but the chat was turned off for me. So, thank you for turning me on, but I will mute myself. Continue with your meeting. Have a good
evening. >> Thank you, J. >> Thank you. Okay. So, um we kind of had a lot of little fingers going out last time and I just want you to look at these next three items and see where um
your comments are going to fit the best. So, we have update of outreach activities. uh then actually formulating a list of outreach locations and then formulating a list of outreach
activities and dates. And we can't do all of what we need to do tonight, but that's the framework that we're going to work in. So, um Susan, do you want to start? >> Sure. Yeah. I did do sent an email out
to the associations along Lewis Bay. Um the problem is there's not many people around. That's a huge problem. >> Yeah. >> Um Chris responded from Hyas Park. She's wicked busy with the airport and the PAS issue, but she said please keep her
updated. >> Great. >> So I of course I told her and every now and then she will listen into a meeting. You know, she doesn't attend, but she will listen. Um, and there's a possibility the closer we get to town meeting, they may she may want
something. Um, uh, Great Island, no one there. I heard from Barbara there's not there's not enough people there for him to p say should we get a group together and go talk to them. There's this there just not around. Uh however they did say that
um there's a possibility and the other association in Wilton Shaw said there's a possibility they would send a letter the night the board when the when the board makes their final decision to put it on the warrant they would send a letter to be read I think I don't know one letter with two signatures or two
different letters to the board of select member with their opinion about about the project. Uh so that's a possibility too. Okay, >> that's two different groups signing one letter. You thought >> they may sign it together. >> If if we can reach agreement on what everyone wants to say, we always think
it's much better to do one letter with seven signatures. It's easier to read. It's not quite as cumbersome. >> If we can't get agreement on what to say, then Wimbleton Shores will send something and and Great Island will send something. Hang pack will send something. Um, so that's that's a
possibility to weigh in. It's a little late in the game, but that's about the only thing they I mean there's right now there's there's there's no one to gauge interest because there's no one around. >> Got it. >> Just because I was I'm going to make some assumptions because I was part of an association. Can I assume that
there's like an email list so that when you do the podcast, that 10-minute podcast with information, if we shared it with the association, they could then send it out to all their members to get that information to them.
So, it's Great Island, Hyannis Park, >> and Shores, uh, Acres of Pines, Pro Beach. >> I think there's two others I forget that's on um, >> Acres of Pines. >> Okay. >> Pro Beach. Uh, what's the other one?
Wilton Shores, Pyas Park, and there's another one at that end of town. I always forget the name, but it's one of those in this name like >> Okay. But they're in your like master list. Yes. >> Okay. So, that's great. But I think just picking
up on what Mindy said, we'll also be generating some information, updating the brochure, and just getting the um QR code to them, out to them, so they can get directly to the information.
>> Yeah, they're all willing to accept information. The question was do they want to get spent time at this point >> and there's just not enough people around to make that commitment. So, >> but it's just a good opportunity for us to share information. It's even um
it's passive. So, thank you for doing that. Uh Sandy also reached out to the newcomers club and running out of ink.
>> Yes. Um they only meet once a month and they do allow speakers but they also allow two groups to set up a table anformational table for one hour prior to their meeting. Um, so we can we can I
can check with the president. They're might be booked pretty booked for March and April already, but um, let me reach out and see if we can get at least a table if not be a speaker. I don't know if you what would you prefer, a speaker or a table?
>> Both. >> I'd really like to to have although is it going to be redundant to have um a speaker? And then I was also thinking of doing a speaking event at the senior center
and I don't know how difficult that is to schedule but >> it's it's a somewhat different clientele between the senior center newcomers club. >> Okay. So that's the newcomers is Yamis and Dennis. >> Dennis, right? You will get >> it's a combo.
>> Correct. But you will get crossover between the senior center and the newcomers. But for the most part, it it's a totally it's it's pretty much a different group. >> Yeah. >> And once again, the question is if we can't fit into their schedule, when is the podcast or the 10-minute piece going
to be recorded so that once again we can send it out to the organizations like the newcomers and say, "Oh, it's unfortunately you couldn't put us in, but could you please share this with your members?" And then they would do that. I had to get a pen. I'm sorry. I ran out of ink. Here's the thing. That
was basically >> they would definitely do that. >> Really, the only thing I'm interested in is how much it's going to cost. >> So, once we get It's true. They they love they've seen the pictures, they love the architecture. >> Big question is how much is it going to cost, >> right? >> So, once we get that information from
Matt, that that really is a critical inflection point >> because that really gives information to the public. >> Okay. And I guess it wouldn't be a potential cost because the fundraising could lower some of that cost. Correct. >> And also and there shouldn't be a breakout about what what's
reimburseable. That's the other thing. They no one really has grasped that whole reimburseable idea too. >> Um so that should be this total project cost, construction cost, reimburseable costs, potential fundraising. >> The flip side of the fundraising though is if if we miss our mark, I think it
was $2 and half million dollars, >> the town is on the hook to pay for that. So that's got to be in there, too. So >> like I said, potential. >> Yeah. Exactly. Exactly. So that and that's a good construction. That's a good point to get people's attention. Right. >> Part of the fundraising thing, too, is
the naming rights that it's not talked much about. Even the building itself or a room or whatever it might be, there's a there's a lot of potential for naming. Although I have to our experience with with the drive-in site >> is um not cautious but you have to be
very sensitive to naming rights. There's a lot of discussion about do you name it after a person or do you name it after you know American liberty? Do you name it after Tom Pendleton? A lot of people are going to think it's a great idea. Some people are going to say no. They don't want to name it after anyone alive. It can be a dead something other.
It can be a dead president. There's a ton of nuances associated and we end we ultimately ended up of course selling the planks on the on the on the boardwalk >> right >> and that was difficult too >> difficult to get people to participate
>> because it was fairly expensive at least in some people's eyes was fairly expensive but a lot of people did give them as Christmas presents which I thought was a great idea >> you know the name of their kids or their grandparents or parents and so that was a that was a good idea u but naming lights is a tough one because you have
have a real consensus about what you want to do with it. Do we name it after an author because at the library? Yeah. >> Do we name it after some, you know, the Greek god of books >> or the donor themselves? >> Like in the hospital, Black Pond,
we had some pretty big donors and they gave, >> you know, like we named the kitchen, we named the patio, we named >> Yeah. If we get a donor who wants to give a couple million dollars, it' be more than welcome to name whatever company
order that br some people don't know. >> Be a donor and that's it. >> You could say, you know, donate by anonymous, put it on >> and just on a donor list without any, you know, any identification on a building or a room or something like that. So there's a lots of variation. We
will >> honor anybody's list as long as it's not bold. So that was his name in a lot of things library. Um so I think too with the the boardwalk
type things people might have been a little tapped out on that because of uh bass hole. >> Yeah. >> And it getting destroyed. Well, and it was also destroyed and so people bought them again >> and
>> Yeah. And you know, how many planks am I going to buy? >> Yeah. >> Yeah. >> I mean, this the initial discussion is do we want to do naming rights? >> And then once they what type? >> Yeah. >> But the big macro issue is do we want to do it at all? It's a public building. Do
we a lot of people think it's a south library and that's the way it should be. So it depends. It depends. Now the West German library is not named and that was all donated by by the fellow in honor of his daughter. >> There are some named sections >> inside the building. Yeah. Nothing on
the outside of the building. >> Yeah. >> So I think we're with Yarmouth Town Library because that's how it was submitted. >> So I think that's the building and it's
not going to be the South Yarmouth Library. Um I guess no. >> Should we really talk about it because it's out of our privy since the funding group is outside of the privy of this group. >> Whatever they decide how they're going
to fundrise whether it's naming that has nothing to do with this group. >> It's a total separate group that we weren't supposed to be associated with. >> Right. I think in terms of Susan providing information to us though about problems and also her main point was
about the um the budget but thank you for that caution because we yeah we can't get too deep into it. Um, and then Sandy also had some thoughts on seeing if we can
get some preliminary budget um, figures from either Jen Mullen or from Amy. Oh, >> she was more on >> more on the preliminary um if we had
some type of numbers the impact on the tax rate but you know that might be premature. I I guess I had a question on the naming rights though would that be something that the board of selectmen would address not us?
I would think that would go through the board at that >> independent set aside group but it should be noted on the budget maybe put it in italics or asterk or something but that's part of but I think I think that's a good point the board of select and they may have very strong opinions
about naming rights. >> Yeah. And you know when we when we ultimately named the driving site, you know, uh the planning the driving site committee submitted a name that we did surveys and we did all sort gathered all sorts of information. We submitted a
name that we select said no chose something else and planning came back and said hey wait a minute you told us to do this we did it. >> Right. Right. >> So they went back to the original name. So they there's there's a >> yes they will be involved. The answer is
yes. I think they absolutely will be involved >> and that was something we ran into at DPW too where we talked about some naming rights although there wasn't the fundraising but it had to do with >> um honoring people >> and
there was was never any action that came on that but you know we said yeah that goes to the select board. >> Yeah it could be name I different that's a nuance too naming in honor of someone as opposed to a donation. Yeah, >> I took that as a note. Um, David I know
is meeting with Amy regularly, so I will have him verify with her the information. Yeah, >> kind of indicated as word previously though that we were not uh in favor of the idea of naming >> after a person,
>> right? >> That we rather would leave it, you know, like um and this came up with the Sandy Pawn playground. Um, you know, we'd rather leave it saying like Sandy Pond, not John Smith playground, >> right?
>> Unless of course somebody gave us a million dollars and then I'm sure we would have another idea about it. But >> like or a foundation or something like that. Yeah. >> And even that doesn't have to be a name. It could just be the Sandy Pond
playground was supported by a foundation >> because the Esonian named two major museums in Washington after what's the family dedic and the So that's another
>> little wrinkle there. >> Well, I think that's why the board is very cautious about naming it after anyone >> because history >> Yeah. >> You don't know what history's going to bring. >> Well, not only that, but I mean like for instance, >> who is that person? You know, like 20, 30 years from now, people be going, you
know, who is that? >> Well, what do they do besides give money? What are they doing? Well, >> and there's other options though, like the local flora. People could pick their favorite flower. And so there's there's other options and so we'll find out what the options that are available by David
speaking with Amy and then we'll go from there. Okay. Um so again I want to bring up Don's caution that we not get too deep into this and fortunately we have ears behind me who soak up this information.
Um, all right. Just want to make sure Susan has sent these newcomers. Uh, Sy's going to go back to newcomers and just get the earliest date, right? >> Yes. >> Okay. And
the earliest date. H. Well, if we can get a table in February, that would be good. and then to follow it up with a slideshow presentation and do it in that sequence so that it's like, yeah, here's what we showed you. But
>> on the senior center, can we get something in their newsletter? >> Well, I was hoping to get on their program calendar, you know, they have people come in and talk about all kinds of things in there. >> They do. And
my my parents had gone have gone there a lot. The newsletter I think would be more efficient because not everybody has a transportation to get to all of the programs and even if you set up the program there may other be other challenges with
getting there that might be a little harder for them. So I think the newsletter would be a higher priority and then do the meeting. I I don't see too much. Remind me though, what am I missing? Because usually the newsletter
as I read it is about the programs >> and they have programs and then they have an outreach section and then they have like the fitness kinds of things and then that you open up in the center has a calendar. I also don't get it
until at least a week into the calendar. Um, >> they're probably already working a month in advance. So, >> yeah. >> Um, if we plan to get into the >> February, >> we probably were are shooting for March
at this point. >> Well, yeah, because the one that came out was January, February. So, the next one would >> So, that's what we want to get on. But I don't um do they have just info things? I don't remember just info there. Well,
there's a new person and um Phoebe works closely with her. I'm sorry. I I've been told the name. I don't remember it. Um >> the man, right? >> I thought it was the new woman that was in charge of programming. >> Programming. Well, well, Ben Green is doing activities.
>> Yeah. >> So, with the new changeover, there might be room for more information in a newsletter or something like that. It' be worth reaching out to them for both. The only thing I would suggest is that you make sure that you've got the costs
in there because that is the overwhelming question that everybody's got is how much is it going to cost. So if you're going to put it in and you don't have that that's going to be the thing that they're all coming back and going and that said he's going to they'll have some idea of cost. Is it the end of February? >> Yeah.
>> The response >> and then he needed like about a month to >> to calculate it. So realistically, we're looking at a decent believable number. >> No earlier than the third week of March. >> No, before that, I think. Yeah, slightly
before that. >> I think Jen, you would know better. I think I think end of February is closer to the time, >> beginning of March. Yeah, we attended a uh just kind of as a confirmation, Tim and I attended um an
MBLC seminar yesterday, an OPM seminar, and it was basically led by MBLC. And it was just kind of answering the questions of this. You've all submitted things. You've all part of the projects that have submitted something and now, you know, here's next steps. What do you have for questions? And it was
reiterated that all of the projects that have been submitted look like they're in really good shape and the latest date that a confirmation would come back would be the 31st of January. Could be sooner. And then once Matt gets that conf once uh gets that confirmation,
generally speaking, we see estimates usually taking, you know, usually they say, "Oh, it's about two weeks, but we usually see it taking three, maybe worst case scenario, four." So, it does seem like end of February is probably reasonable for when the estimate will
come back and then if there's any time to have to summarize it, but that that doesn't really take a a terribly long time. >> Okay. >> That's kind of what Matt was saying like three weeks for the >> group that they use their who does it
and then you know he was saying like maximum one week for their in-house review. >> Yeah. Yeah. >> Okay. So that's lining up very nicely. >> And then can I ask a question and you don't have to answer it right now. It's just food for thought. We had included
in our proposal one of the rend well all of the renditions a a secondary independent estimate that is on the table if you want that secondary one. If you don't it's fine. It's out there as an option if you want to you know if you
want a separate independent one from the Ozello one. um you can discuss it, let us know. Um often often what happens is when you have a huge project like this, it's good to see if one estimator sees
something different than the other one does. Um I will also say sometimes the second estimate is done because the design team does the estimate inhouse and that's not necessarily as accurate
as a as an estimator. But in this case, um I can't Tim, who are they using? Are they using PM and C? >> Uh it's not PMC. I mean, there's the estimators that we all work with are are pretty on the ball. They just might look at things a
little bit differently. Uh but I just want to throw that out there that that is on the table if you wanted to exercise that. If not, it's fine. But if you feel that you want to belt the suspenders, um we can do that as well and try to be
on that same schedule. >> Is there a cost for that? >> Is it is there a cost an additional cost for that? >> Yeah, that I mean it was in our proposal original proposal but that's that's the only reason that I asked the question is we did not go forward with it because it is a cost.
>> Well, we included it as an allowance, right? So, it's >> if we get the green light, it's already built into our proposal. It's nothing on top of what we have already submitted. But if you do not want to proceed with it, it is understood and we will not. >> How long would it take to get
>> if if if the group or even the board of selectmen might say they want in a second estimate, how long would it take to do Jen? >> It's about the same timeline. I would start lining somebody up right now. Um >> Okay. So that's we need to be considerate. >> It would it would literally be the same timeline. It's just that you would end
up then with two estimates. I know on uh the the Lincoln Community Center project that I'm working on, um that's about a $22 million project. And the town wanted to have two estimates done early on just
to compare notes, like what do you see, what are you saying you think the market's doing versus what are you saying you think the market's doing? Um I can give you some more information on that, you know, after this meeting. I can follow up with an email or something, but just want to let you know
that that's out there. >> But one of the other reasons why we see a lot of people get the second estimate as well, especially again a project like this that needs to go to town meeting for funding. Again, it's a little bit more peace of mind of if these two estimates line up, these are now two professionals saying that we're at the
same cost. It's kind of assurance moving forward that we're on the right track. Um, >> is it Matt? Is that is it a flat fee or is it time and a time anomaly rate? How how is the fee calculated? Is it a flat fee to get the second estimate or is it
>> Yes. Yeah. And I'm looking I'm looking up real quick what our proposal said. >> Yeah, that would help be helpful. >> Carry on and I'll I'll pipe back in. >> Oh, okay. >> I'm pulling it up on my screen. I got to find it in my file here.
>> So, my experience with independent estimating is Murphy's law says that there's going to be disagreements. So, now you need at least a week to resolve all the disagreements because at this stage
there's so many assumptions that are built in. Matt's team, I'm assuming he's coordinating with an independent estimator just may not know all the assumptions at the beginning and you need a resolution to make sure you clarified or else it's not going to be
totally helpful if you're not in agreement of what what it is. So that's the only >> there has to be a basic set of facts that they're building their assumption, not building their estimate on, right? I would think it be the materials. It may be a different >> I think that's what Jen was saying. like
so where do you see the market going and and what are the difficulties going to be >> an economics >> one example is >> hang on Jim you want to finish >> well I think again it it it's just again
my experience is it gets into oh I use this price for the cape oh I use this price how come and and and now you have a lot of different >> yeah so you it's typically a week at least to resolve all the differences to
make sure it's sync so that you really know you're either close together or far apart. >> Okay, that makes sense. >> Because again, the bottom line may be close. Yeah. >> And you get there two different ways. >> Yeah. Yeah. Very good. Okay, Tim.
>> An example of what I had up in Salem for a project that we are working on. We had two estimators come in. Their numbers came out completely out of whack. Turned out one guy had flipped his siding materials. The far more expensive material he thought was just for a little bit when it was really the whole
building. And so again, just having that second estimate come in and then having those two estimators talk as you know John saying you know they're going through their numbers in detail of how did you get to this, how did you get to that comes out in the wash that oh I totally missed this. You know I totally
misread that section and now it's again we're corrected and we're kind of back on track. Oh, okay. Or it could be they each make a blunder in different areas and then have to be rectified.
>> It's it's good, but until it's reconciled, it's you don't have >> reconciled. Yeah. It has to be reconciled. >> Yeah. >> And it takes time to reconcile. >> Okay. So, the question is would we want because it time is fleeting. If we're going to do this, I think we ought to get it teed up right now if we think
we're going to ask for a second estimate or an independent estimate because >> would that be a question for the for the town administrator? >> Yes. Um and it's really off track from our agenda. Um so yeah, I think we need
to >> throw you a curveball. Just I was throwing it out there. We can follow up later. No problem. >> Okay, >> we can follow. Well, if you have your number, if we can take your number. >> Oh, yeah. Our original our uh original proposal had phase one and phase 2 or
82,000 which is what it technically ended in December, December 31st. And we had a $9,900 estimating fee in there. Um, I can also say that we I just got all the numbers
today for December and our fee for December was like 70,000 instead of the and we do hourly not to exceed, right? So, we're not going to bill you 80,000. We're, you know, billing the 70. So, there is some money still there that was set aside that
would effectively cover this, but it's up to you if you want to move forward with it. >> Okay. Okay, that's good to know. >> That's good. Thanks. >> Yeah, that's that's really important. And I do think um this is an Amy question, >> right? >> And so then
who's going to take it to Amy is the next the next question. >> I can see I can see Amy tomorrow. >> Okay. >> I've got to do an errand in the morning, but I can stop by town hall. >> Okay. Thanks, Tom. She's going to be asked whether we
should get the second estimate or not. Right. I'll explain that the architect's going to give us one. The the OPM could arrange for a second. Do we want to do that? And it's going to cost X amount. >> But it's covered. >> But it's covered. >> It's covered.
>> Yeah, it's covered. >> Okay. And I will put that on our agenda for next time. >> Right. And then we should talk about it next time. >> Yeah. Okay. All righty. Um any others? outreach activities that
have already occurred. >> Okay, >> we're keeping count here of any questions that we've been asked to tally mark. So that is going on here. >> Nice. >> And um so Linda and I worked together.
We actually moved in together for a couple of days. Um, and we went over the brochure. Uh, and we went over the links between
the town site and the library site and how those were working and um, how easy they were to navigate and some parts were easier than others. Um, and we made some content
suggestions. So >> then the language of the on the render >> on the >> the language that came with the renderings. >> Yes. Yes. So basically because we'd already paid for all of that text, we figured, well, we're going to take this
and just use it and move it around and um make it work for us to convey the information we have. So our last let's start with the brochure maybe. Sure. >> Okay. Um, so this was the last version I
had, >> which which was uh >> fall 25. There actually were some errors on here. Um, and then this information is duplicated on the library website and
there were a couple of little glitchy things there. So, we worked with Mindy and Rebecca in person. Was that two days ago? >> And um it changed a couple of things.
One, like the links there on the page, just making them dark blue because they were going away into the text and >> the phone. >> Yeah. On the phone and um subject.
>> Yeah. So, the mobile app and we've been working on it for about an hour and then I went back and I said, "Okay, I'm going to go in on this side on the library side and I I went right by it." This is after we're like in the middle of working on this. So, um that
was a quick change. That was easy. But as far as this goes, we need a new an update date here. And then most of this was good. Uh, Linda worked on the content of the
timeline which is the same timeline as over there and >> adding bringing it up to date. >> Yeah. No, that's not >> okay. Okay. Uh, and just squishing this up a little, taking some of this up. Did
you get to see that today? >> We did. Um, >> okay. And it will be very difficult to make it fit without eliminating a lot of that. >> Okay. So, well, the version had eliminated stuff. No,
>> it needs to be combined. If we're doing it by season, it would need to be combined by season as opposed to dates. >> Oh, that Well, that could work. >> That could work like winter 25. >> That would be need to be combi. Yes. combined spring when it began and of 25.
It can't be individual >> dates like that. >> That's great. >> That's good. >> Do you anticipate that's going to include budget I mean cost information? >> Not yet. But here's the beauty of it is that this has the QR code and it will
take you right back. So we get information when it does come available. It can be really fast. people can really have it. Or if they pick this one up and it's still sitting on the kitchen counter two months from now and they hit the QR code, they're going to get the
newer information. So that's that's kind of neat. >> Is there going to be a mention in that about if you want budget information, go to the QR code? >> Not specifically. It says >> I think it should be specific link >> what does it say?
>> Update further information. >> Yeah, something like that. Yeah, is >> David, correct me if I'm wrong. Everything has to go through the town before we can update this. >> Um, I mean, certainly update the
pamphlet, but we don't, you know, we can't >> Well, whatever. I mean, >> we're not adding numbers we don't have, >> right? >> Proposing to do that. >> Question. Are we looking to
keep that modify what's needed to be modified and then you could always historically go back to that and it's kind of a so a new thing >> so we're new information and you always have the old information
>> well because this one I I get Mindy would be able to answer that better so if I'm understanding your question correctly like this one says fall 2025. Does this exist someplace independent of winter 2026?
>> So that they're two separate things and you get new update information. You go back to the fall to get the fall just like any newsletter that we're talking about. >> Okay. >> Yeah. >> So we would keep them both >> because from a historical standpoint,
right, you always want to keep what you had. >> Yeah. >> Yeah. But once we change it, it will be a whole new one. So >> identified as a new file, the old one. >> Yeah, we copied the old one, but >> it would only be available to like
Rebecca and myself. The old >> be available to >> So what they're saying now is >> public. >> That's not how that because that one would be available in paper to the public. You can't come in and just get the old one. Okay, here's here's Okay,
that's how it exists now. So, here's a question for you. >> It this one as it exists now in your software >> because it's printed. It could be a PDF, correct? >> Yes. >> Okay. So, that PDF could go to the
library building committee um web page and be there historically. >> Yeah, >> we can update. Okay. Yeah, I'm sure we can send that to them and make them >> Yeah, we'd send it to town hall. >> They'll save the old file and create a new file off of this one and the old
file still stays dated at >> Yeah, we're still how much we can do and how much we can't do. So, that's kind of some my hesitation answering these questions and looking at David. >> Send them a PDF. >> We can send them the P them PDF of that. Yeah. >> Yeah. >> Okay. So, that I think they already
have. >> Yeah. They probably do have that, but we can I can follow. >> They do have that PDF for that one. If we make a new one, they'd have to get the new one. >> I did notice because I was plotting through everything that they actually
have like old stuff from the planning committee too, their old brochures and stuff. So, that's where it belongs >> with that all that other stuff, right? Historically, like >> Yeah. Yeah. Didn't you find that there was something
that was duplicated in the arm? >> It's all fixed. >> Yeah, they they got they got a very hard pardy >> email from me today. >> But um so that was really good. Um
then we took Let's see. Did everybody get that hand up? fact sheet. >> This one? >> Yeah, it's like a fact sheet. It says, "Why do we need no new library?" >> I'm sorry.
>> Okay. This came from >> Odell did, right? >> Yeah. >> I don't know. I think this was from the Okay. >> All right. So, what we did some playing around with with a
lot of this information and rather than waiting for people to ask us questions and then saying, "Oh, those are the frequently asked questions," just kind of trying to anticipate what questions they're going to ask. Um,
I sent this to Lori Sullivan and asked her what she thought, you know, the size of the file, blah blah blah. So, I have not heard back from her, but right now I'm just like open to any
kind of comments that anyone has to mine. Um, just so you know, Judy, I met with Amy today. Um, I meet with her every week and, um, I know she had a few thoughts, so I would imagine at some point she'll either, you know, reach out
to you or >> try to and go through some things. I She I know she couldn't be here tonight, but >> Oh, I thought Oh, no, that's right. >> Yeah, she had a conflict. So, um, I know she had a bunch of thoughts about >> Excellent. >> like edits and whatnot. So um I don't
know if you want to >> No, I don't have any hurt feelings. This is not my all I did was change format. So >> the only other question I have is somewhere and maybe both the library site and the town site there should be something that
>> Joe public can press to provide comment. >> Ah >> yeah comment button. >> Okay. So I mean you go through all the questions which are good. >> Leave a comment. >> Yeah. Yeah. And here what it is. I'm sure they could I'm sure her Lori and her her team could put a comment button
in there >> probably. We talked Did we talk to them about that though? >> No, we didn't. We hadn't thought about it. So, but it's a good idea. I think that Yeah, you you could just It's It's not that difficult to add a comment, but >> and then you just aggregate them, you
know. >> Makes sense. >> Yeah, you had mentioned that a while ago. That's standard of what it is especially for things we trying to solicit feedback >> just ask the comments to be able to do >> careful what you wish
>> well I mean the whole point is to get the feedback comments be available from a >> like a reg that's unless >> that's a different way unless you had to well I think you make them available unless you had to send them but you know
you're going to make you're going to make any comment live people have a right to see those comments I think >> but that that would be what can be done because a comment should have then a formal response so that they so
everybody can see both the comment and hopefully the comment that >> if it's asking you're asking for somebody to monitor the site to provide feedback on an ongoing basis so >> yeah I mean yeah if you if you want interactive you you probably need that
and I would you know if we get a lot of feedback that would be good. Um I mean I that would be a question again for communication >> but that's something we'd have to discuss who's going to monitor the website and who's going to provide the response.
Another question I would have is uh whether people have to sign their comments because you know what we've had so far are the comment cards and we didn't ask
for people to to do that but we also didn't publicize those comments. uh some pe very very few people signed their comments on the comment cards and we haven't gotten that many to begin with. Uh so
when you speak publicly at a public meeting you do identify yourself and so if we're going to use that lens to look at public comment then I think the comments would have you know your name
and even if people just put like first initial and their last name or something like that. So, I think that's a question. Um, do we want it interactive or do we just want to be the recipients? That's
another question. And who's going to monitor it? So, I I came away from that just that very brief conversation with three questions. And then what are the capabilities of our team >> to do any of those things?
>> Cindy has her hand raised. >> Yep. Sandy, >> will we be putting this out on the Town of Yamoth Facebook page where people can comment? >> Where I mean, where are you publishing this? >> You mean the fact page?
>> Yeah. Are you going to put the frequently asked questions out on the town of Yamoth in um Facebook page where they can >> I could Yeah, we could. I I it just went to to Lori yesterday. So,
>> nobody's reading this >> on Facebook, >> but a link to it on Facebook would be better, but nobody is going to read all this on the Facebook page. It's too many words. Well,
>> they can put a link, but they can >> Yeah. And I will say >> capture their comments. >> Yeah. And um when CD was here and we did the big survey um we had to do it anonymous anonymously and all comments
had to remain that way for privacy. So that would be something else to look into is if we can have it publicly comments on that on a Facebook page. Yes, of course we can. But >> yeah. >> Yeah.
>> Um, so another way to look at this would be, you know, this one goes out this week, this one goes out another time. You know, it doesn't have to be this whole thing. Um, this was just so that it wasn't continuous text, which is what
we had, which is what it came from. All right. Any other comments? >> I have a little bunch of little notes I'll share with you. I don't I mean, if everybody wants to hear them, I will. But >> but >> on this >> on this Yeah, I've made my little notes.
So, >> okay. You want to just make your notes and then >> I'll just hand it to you. Yeah. because I Yeah, I'll just give it to you because so you can see what I wrote down. >> Okay. >> I should email this to everybody. Okay. >> Would this be the basis for the for
podcast? >> It could be. Yeah. >> Yeah. >> Y >> it's certainly the talking points, right? Um, and also the other thing was,
um, maybe giving library staff a few talking points, too. Um, I suppose we should agree on what's in here before we start sharing it all over the place. Um but
I understand like one library um employee was asked when's the vote and you know that's that's that alone is a very difficult question because there there are two so there's town meeting vote and then there'll be the election
vote. So it's not yeah there's not one answer to that. Well, I suppose it's sufficient to say that it it has to go to town meeting first. So, that one is incidentally. >> So, yeah, I I would say that's the
focus. April 28th, this town meeting. Yeah. >> April 28th. They kicked it against the 27th. That's 28. >> 28. >> Yeah. >> Town meeting. If it let's say that it got voted no, then the other one becomes a point. Exactly. Yeah.
>> I just I know it's on repetition, but can I go back to the estimate again? >> Oh, yes. Actually, we should wrap that up a little better. >> Just a couple of things. When we get the estimate, >> Yeah. >> I think from a protocol point of view, someone duty probably in letter form
should send that to the board of selectment first before we put it out to the public. I would not want the board of selectment to get that information >> on a website. >> I think we owe them the courtesy of putting it in a letter and sending it to them first >> because the expectation is we're going
to go back to them. Matt, remember we talked about that last week. We're going to go back to them before the town meeting to for the final. So, at that point, they will have the letter. They'll have the estimate. Um, I just don't want to I just think it's necessary that they get that number first.
>> Yes. and the explanation they asked for it and maybe they expect you would come back but I just think from a protocol point of view they should not be getting the estimate by leaving a Facebook page. >> Okay. So two two strands I want to pull out from what you just said. Uh, one is
that when this came out, Tom's Tom had some feedback about Oh, don't don't say it's going to be what I had in there. January to >> Oh,
>> it was a long time frame for >> you had January to April. End of April 2020. Yeah, because we didn't know yet. And so hearing from Jen tonight that we'll get >> a response around on the 1st of
February. Yeah, >> February 1st. She said January 31. >> Well, we'll get we'll get that from MBLC. Then the estimate starts, >> right? So that'll be the end of February. >> That would be the end of February. Yeah, a week to do the a week for them to
>> based on what I think what they're saying >> is that they would do three weeks and then by and then a week and then so that would be the end of February. >> Yeah. So if we say March 1st >> March 1st >> where I was saying >> April >> we weren't going to even get the the
info back from MBLC until that time. So that's >> best case scenario. >> Yeah. So that that brings that up. Um that gives us six weeks from the 1st of March till the 28th of April. More than six weeks.
>> You got to get >> actually to the board of selecting because their vote coming up selecting will be >> okay. So, I did send an email to Amy asking her when would be a good time for us to go back to the select board and
surprised or she thought maybe as our link you might have some input into when we would >> just going just going to my calendar >> because we're going to go in front of the finance committee to Ire. >> Oh, we are? Okay.
>> Yeah. >> Do we have a date for that? because they would like to hear what the numbers are so they can >> Yeah. >> Right. >> So I talked So we probably need to see them before we see you guys. >> Unless you think otherwise. >> I I guess going back to Susan from a
public because they're all public meetings. Who should be the first person? >> Well, I think that I think that they'll they'll get the letter and then But you're right. What's the sequence? Is it you >> think finance finance meets on >> Tuesdays? Tuesday. Tuesday. on Tuesday.
>> Wednesday, >> same day you do. >> Okay. And um >> well, I can tell you that >> we're we're looking at March basically, aren't we, for when it >> basically Yeah. >> Right.
>> So, it's going to be March 3rd, I think, is probably what your target date should be. That's Yeah, that's when Capital does their presentation. >> Yeah, but I think that's that's going to be razor thin, Dorcas, in terms
>> then you're looking at March 17th. >> Yeah, I think St. Patrick's Day is going to be >> St. Patrick's Day. >> Yeah, >> that's great. So, that gives us a lot of luck. So, right, right, luck of the Irish,
>> right? So, the 17th on the 17th. So >> have your corn beef and cabbage before you go to the means. Do not wait. >> I think if you're talking then that the um finance committee would be meeting on
March 10th. >> Richard, but yeah, >> I would say that the select board would like to know what the finance committee has to say. >> So we should go to finance committee first on the 10th. All right. So I'll talk to Richard to see if we can get it for the 10th. Well, if you want, I'm
seeing him at 9:30 tomorrow. >> You're gonna see him at 9:30? You can ask him. >> You're gonna be at town hall? >> Uh, no. We're going to be at Dunkin Donuts if you like to come join us. >> Well, there's 850 Dunkin Donuts. >> 800. Well, it's the Station Avenue one.
>> Station Avenue >> over by the stop. >> Yeah. >> 9:30. Come join us. >> I've got I've got to be somewhere. I can try. Got to be some >> What? What time did you say? >> 9:30. >> 9:30 tomorrow. Richard and I are getting
together. >> Surprised you mean at Duncan and not at Three Fins. >> Well, I I'm the one that made Duncan instead of Dennis and they could be out of town. >> Three Fins is a a little bit nicer ambiance. I think
>> it's also out of town. >> So, the expectation is the the letter with the estimates will be in the board of director's hands. No, no, before we go to finance. So, at least you'll see first. So, finance and board will get it on the same day, March
10th. Is that the Is that the the day we will be looking at? >> Maybe they maybe on Tuesdays. >> Yeah. >> No, the finance meets on Wednesday. >> That's what I thought. Wednesday. >> Yeah. So, it would be the 11th. >> Then it would go into our packet on the
12th for I mean on the 13th for the 17th. >> The next 17. Okay. >> Excellent. finer and selectman can get it the same day. Give it to the board at 9 and give it to finance at 10. >> That's not our meeting, is it? The 11th is that would be this. >> No,
>> is planning board. Are we meeting on the 11th? >> Oh, the planning board. You don't have to worry about that. This will supersede that completely. >> I just completely >> um and then we would be in front of the board. We would be in front of the board
of 117. >> Yeah. Okay. >> All right. That's >> So who has that? Since you talked to Amy. Amy said talk to Dorcas. Dorcas is talking to us up. Who's the 17th?
>> I'll I'll email. >> Okay. >> All right. But Dor, you have the hotline to getting things on the >> Well, I mean >> agenda. I mean, it would be really appropriate to give it to Amy to, you know, like because Bob will want to get
involved in it, too. Um, >> there's no problem. I mean, we'll get it on for the 17th. There is no other date to do it. Um, so we'll figure it out. >> The agenda for the select board is getting pretty heavy for the next couple of
meetings, but you know, if we have to be there at 11:30, you better be there at 11:30. >> Gosh, we bring our own C. We've been we've been known to meet that long. So, >> okay. The pincom on the 11th board on the 17th.
>> Okay. Yes. And these are, you know, erasable pen. All right. They're not pencil. They're not penc. >> Okay. And then the other big question to be decided is do we want the second estimate? And we can talk about that later >> and that'll be on our next agenda.
Okay. Wow. This is >> Well, Amy and also I'd like to hear what Richard has to say about that, too. >> Yeah. From the finance committee. I think they would really like to see that, too. Um, but yes, go to Amy and I I'll I'll
just talk to >> Well, the cost for the estimate has already been factored into >> Yeah. So as long as it's not going to cost us any extra money >> that could be I guess speaking for him but I think he's as a finance guy is
going to say sure what's happen. >> Wow. >> Jennifer is it is it routine that people get a second estimate or is that unusual? >> It's not unusual. I mean I wouldn't call it routine but it's not unusual either.
It's just a It's like a 50/50. It I mean, a lot of it has to do with the size of the project and this is a pretty substantially sized project. I mean, if it's a, you know, a $1 million project, they're like, "No, one
is fine." But when you're talking in the 20 millions, um, owners tend to pref prefer to have a second one as a comparison. Yeah, I think that's >> I think given the fact that finances are a huge issue in this discussion, I think
it will help >> to tamp down any criticism. Oh, you could have gotten a second estate and you didn't. >> It was paid for and you didn't use the money. >> I just think it's a better management decision. Just go as firm said it's covered. We might as well get it.
>> And I kind of on it. Yeah. And then they'll have to reconcile it. >> Although I can't believe it's going to be that. Well, who knows whether it's going to be that far off. I think the tariffs may be, you know, playing into it. Who knows? >> But they'll reconcile. >> You have to reconcile. >> Yeah, they'll reconcile.
>> Right. Okay. And so I just want I want to give that topic a context on our agenda, which is to do with has to do with our outreach activities. and that that would be a major hole in
our outreach activities if we didn't have the money conversation. Um, and then further is um Sandy's twist on that which is the impact on tax rates. You know, I can remember years, you know, in
another community and somebody standing up with their calculator and talking about a middle school and, you know, what it was going to cost per thousand on the tax rate. The And then, you know, so for you that like, you know, 47 cents
a day to have a new middle school, you know, that kind of thing. Um, and that's that's the kind of information that people want to have, you know, they want to know where's it going to be in my pocketbook.
>> And and I think we also want to get them to fall in love with the project first. So then they say, "Oh, there's only 47." I don't think they're ever going to say not this team. Not this teammate conscious.
>> So just going back to when when do we think we would ever be able to get anybody to give some sort of ballpark as the impact on tax rate? >> As soon as you have the numbers. >> We have the numbers. >> Yeah. Richard will do it. Yeah. >> Yeah.
>> Or Amy and or Jennica. >> Amy or could do it, but she's not committing. But >> but it doesn't be precise, but it's just a range. It's just a ballpark figure. >> Knowing Richard, it'll be almost to the penny,
>> right? I think the value added from the finance committee is where is this going to the impact analysis and everything else is on the table. How does this impact >> everything else on where would it fall in the realm of reasonleness? >> Um that I think there that's a
their expert analysis very helpful in every year. Right. >> Right. >> So, as soon as we have that number, which we're anticipating beginning of March, then we can get that out and then we can update all of our materials. And then if we have some dates, commitments,
podcasts, whatever for March and April, then we'll have that hard number or soft number >> closer to the vote. I think you know the interest closer you get to the vote. Yeah. Yeah. >> And people will be coming back in April. Well, Easter's there. We'll start coming
back to the Cape. You have to open up the house or whatever. There's more traffic. Electricity starts to build. >> Yeah. But I also to want to be sensitive to the comments that we've heard about,
I didn't know anything about this. So those people, you know, who haven't gotten on the train yet, the information train, we want we want to pick those people up too with um this is the project and this is where we are and look at these pretty pictures and
>> um so they need to they need to think a little bit about that. Yes, people would say that. Is that I know is that is it like is it like parents that haven't heard about it or is it people in business or >> who has not heard about >> I I don't know during the during the the
holidays. I mean I >> going to various parties talking to people said I hadn't heard anything about this and and that's you know people who live here year round >> but I'll tell you every parent that comes in here they know about it. So I think the parents probably know more
about it than some of the you know >> well generally at least in the West Jam movie it's fairly well known that you know we get a library project they meant I know the nuances and mainly I think because of the Westmouth library there's great interest in that. So there's a general
idea that something's going on because you'd be hardressed to find someone over west who does not know we're doing something for the library. Uhhuh. >> But the advantage that you have Susan in West Yarmouth is that you have very strong neighborhood associations. >> Correct. You do. >> And so information gets out.
>> It does. >> As opposed to South Yarmouth and Yarm. >> Yeah. Geographically we're very compact. >> We're all next to each other. So it's the we're walking along the street and meet someone. So you're right. That's a big advantage. That's a big advantage.
Joe, >> were you gonna chime in on that topic? Uh, no, not really. I was just going to say those people who are saying they haven't heard anything yet, they will only hear something if it gets to them online, you know, and they're I'm not saying that to be critical. It's just >> No, that's a fact. It is a fact.
>> Yeah. A lot of people I've watched on Facebook are not library users that don't know about the project. So, that's demographic we're missing. >> The other is you have to weed out those people that just kneejerk say, "I didn't know anything about it."
actually did. >> Yeah, there's always going to be a substantial element of people who >> are willfully ignorant or claim to be, >> right? >> But the real information blitz will start and match once we get the numbers, >> right? And so that's why I wanted to um
get a firm list of what are outreach activities and dates. Although you know we can't just unilaterally set the dates but uh you know I think we've pretty much said March April that's when we really want to request
access to people >> and the fact that it's going to be on the board selection agenda >> March 17th that's a trigger date anyway. >> Perfect. Yeah, >> that will be really helpful because people will they'll either they watch it or they'll show up. >> Um that's that would be very helpful.
>> That data is very helpful. >> Do we want So um I've heard some ideas kicking around. one that we have no control over, which was to be part of a an information day, for example, at the
senior center where all the projects on the table are going to be presented and reviewed, but I think that the select board would have to request that something like that be organized. So, >> you might want to just be really uh in
on the push for when we start advertising for town meeting itself. >> Okay, that's really going to be there's going to be a really big push for that. This is going to be an article on the town meeting agenda. So, um that's when I would do it. So, do we want do we want
to do another one of our info meetings? I mean, that's kind of what we've been talking about is like one of those presentations that's separate from >> or do you just want to be part of make sure that you're part of Bob um Bob does
his presentation of town meeting and that's what people are listening to is talking about the town meeting, you know, like you just talk to Bob about, you know, that this is what the committee would like you to talk about when you get to that agenda item.
>> Okay. So when when >> people aren't gonna, you know, like you you're better off personally think you're better off to zoom in on Bob's video because that's that's the either that or it's going to be the review at the border selectment.
>> That's a preview, >> right? Yeah. >> Which is going to be after the 17th. Um >> so we could give him a script short. Yeah, that's what I'm saying is I'm sure Bob would be more than happy to, you know, talk to you about um how to
present that. >> Okay. >> And that goes on Facebook, too. So, >> yeah, he that that's and they're really pushing this year to make sure that goes as many places as possible. you know that we got good feedback that last year
and we want to you know >> it's a great way for people to be able to just tune in and say oh now I see what's on town meeting it's going to become critically important for this town meeting it's going to be a tough town meeting >> is there a date of when warrants and
everything would be >> yeah it gets and you're going to ask me that and I'm not going to be able to tell you um yes there are by law by law we have to have everything in on a specific date. >> But that's why I'm saying, right, right,
it has to be and and you you know, you've got your message boards that go out and everything else. So, I would just tune in with um if you're talking to Amy, she's going to see that it gets into the network. But to go and schedule another
meeting, I think you're getting into the time when people have a lot going on and they're not going to come out for your meeting. Okay. >> I mean, I I wouldn't want you to waste the time. >> Okay. No, with that >> I think you should really zoom on Bob. >> Okay. So then, um, as far as talking to
targeted groups though, talking to >> Well, that's different. Yeah. >> The chamber. >> The chamber. Does anybody have a contact there? I know we've been over this a little bit before, but I don't remember. You had some tenuous length over there,
right? But nobody has >> Yeah, Mary's still there. very >> and they have monthly. >> Yeah, I think they have monthly. >> Okay. And and I'm not sure if they still because
now that I'm retired from Heatherwood, I'm not sure if they still have their business after hours, but that would might be something that would be good for you to get in on is the uh chambers business after hours. >> It's more of a social thing. >> Yeah. Yeah, it' be a good time to just
be able to talk about it, you know, just have some brochures there and whatever. >> You'll have that under 40 group. >> That's a separate and that's Cape Capewide under 40. >> Ah, okay. So, that might be a stretch.
>> No, I think you're better off just with the Chamber of Commerce. >> Okay. >> Um, Rotary. >> Yeah. >> Anybody belong to Rotary? No, >> reached out to him to restart our membership. But if you want to reach out
to them, unfortunately, they plan their speakers in advance for the months. Like the speaker um request went out last October for all the months of who and each person was in charge of who did
what month. >> If you have any questions, Tomas would be the person to reach out to to ask about that. >> Anyone know him? I do, but he's on um Thomas is very known around town. Tomas, I know who he is.
>> And if you go to the Rotary website, you can find the email to email him at >> other groups folks. Talentino, >> is he right now? >> It looks like he's the incoming president. So, I'm not sure officially
when that changeover happens, but according to the website, he's in coming. Right. Well, even if you're not the specific speaker at Rotary, you can still get a couple you can you can still work something out couple of minutes. Yeah. Okay. This is a
breakfast meeting, right? >> Yes. 7 o'clock on Fridays. >> The thing they used to be at the hearth kettle. >> Now I'm on a school bus, so I can't go to Rory, by the way. Does anyone know? >> It's just closed.
>> Piccadilly. that's been used since >> going to be a fitness center. No, a a PT PT. It's something >> PT place >> physical therapy. >> That's
right. Do you guys have have you guys um thought of reaching out to so parent council president in the past here, girl scout leader, boy scout leader, whatever. Um have you I know you communicate with the folks in
the schools, but is there like parent council that could um get the word out? Uh girl sc you know somebody's got to be in charge of like the various girl scout troops, boy scout troops. Is there some way you could reach because I'm assuming the library >> What's that?
>> I know all of them. The PTO um >> don't get anybody in attendance. So, they do not feel that this is the right fit for them because three of the five people that are attend are already part of the library community. So, we'd only be reaching two people. Um so, okay.
>> Um so, the PTO's um >> we're into that. Girl Scouts are willing. Trust me, anything we want from the Girl Scouts, they'll give us, but those are individual meetings. So, how many meetings does Judy want to go to? Um, and so that might be more of a send
out to the troop if we do once again the podcast, that might be a send out to the troops, letting them know the information and then they can reach out for more information. But we can get it sent out to everybody at both those locations. Just holding in person
>> doesn't appear to be the right fit for this community. >> Is the parents do they do they watch things like the board of selection? No, they don't. >> They can't um their schedule are too busy. So from what I've heard and they can't attend them live because they're when they're putting the children to bed and cooking dinner.
>> They can't come to morning meetings because they're when the kids are getting off to school. So, >> and then we lose the ones that are working. So, yes, it's um and same with town meeting. That is one of the things they have is the timing of it and the
lack of child care provided at town meeting for parents to be able to attend. >> It's a difficult It's a difficult demographic um to to reach. I mean, there's things when we did fundraisers, oh, come pick your stuff up and we'd have the principal do the call to
everybody. We'd put it on the Facebook page. We'd send out emails and inevitably you had that one person that didn't know they were supposed to come pick up their wrapping paper, right? You just you cannot possibly reach everybody all the time. You can do your best. >> No, I know. The mass.
>> Okay. So, we have the chamber, the Rotary, the PTO's are probably not our best outlet. The scouts are probably just give them the thing with >> Okay. And are there more scouting troops though than the one that we host? >> Oh, no. This woman's in charge of all
the Girl Scouts and I know the person in charge of all the Cub Scouts, too. >> Excellent. So, >> okay. Okay. Um. All right. >> Churches. >> Yeah. Churches. >> Church bulletins. Oh, yeah. I think it is. >> Yeah. >> Church.
>> Church and state. >> No, >> it's just information. No, it's it's um I used to do these a lot and I'd go to the coffee hour part. Not I wouldn't be like after the sermon,
>> you know, but like >> but just an information here's what's going on in your community. >> All these people that are >> most of the bulletins I'm aware of are small advertisement. >> The church uses a revenue.
>> Um you know by far was you know go to David's coffee shop. >> That's right. Yeah. Um, >> I was thinking more of like talking at >> they all should have parish councils, but I don't know if they would have, you know, I don't know if it's just parish business and they do outside speakers,
>> right? I don't I don't know the climate anymore. Um, >> but I do know that St. David's and Next Door are very closely linked with the cookie stroll and so they have good
relations with the library now. And so if we kind of came on >> and it might be once again reaching out to the person in charge and giving them the opport with all the information and giving a p a person from the church asks
them a question then they could give them the information but >> send them to the link. Yeah. to the link. >> Who Who would our contacts have been? Do we have contact from the cookie skull for the two characters?
Is it Richard Banks? I think is >> Richard's over here. >> Richard Banks is St. David. >> St. I'm sorry. St. David. >> Who next? >> I have his chart. >> Okay. And then do we know anybody at the
Congo? The West Congo. because that's right next door to the library. >> I've talked to them before. They re um they rescued our things from the tornado. Um >> Robinson, >> but I had don't >> Yeah. >> Yeah. It would be great if we had a
library patron, right? Um, >> as we get closer, would it be inappropriate to get someone to send a letter to the editor at the Cape Cod Times? >> Does anybody read Cape Cod Time? >> I do
um >> in favor of the pro. Well, it wouldn't be one of us, but could be somebody. >> Because we can't be lobbying for it. >> No, we can't be lobbying. We can >> get somebody you could get somebody outside of this group to write the letter.
>> Private citizen. Absolutely. >> Yeah. Private citizen, not lobbying for >> um Yeah. But but Susan is the other one. >> Susan Vaughn will be uh wrote one. >> Yeah. She's written a couple of pieces.
Um the last one though was Yeah, it's two, right, Mindy? And um last one was in the summer. It was Bloody Hot Day. Mhm. >> And and then she came around again when we had some other meetings and she did say
to me, "Keep me in the loop." So whenever we're ready to give her more information, um I think she'd be >> There's another online. >> Is it called Capecod.com? >> Y >> and that's where I read about the Molly
leaving. >> Molly's leaving. >> Molly's leaving. Um, but you could maybe have somebody write something to kick.com. Small little >> Well, I think once we decide what our
piece is, then um Lori and company can distribute it. >> It's almost like a right like a >> It's in Cape Cod.com, isn't that the Cape Cod Times anyway? >> No, it's the No, it's something else.
It's an online. It's not um it's not a printed I think it's just an online presence. >> It is. It's different. >> Yeah. >> Um >> Cape Cod Times is their own website. It's Capecod Times. This is Capecod.com.
>> Uh Lori was not We talked about doing press releases while that's what I was trying to think. >> And I was using it in a very generic term like to me this thing could be a press release. That means it's information.
I'm going to give it to you. You you can put in your newsletter. You can, you know, put it in your compost pile. Wherever you put it, it's still us releasing information. And whether that goes to Cape Cod Time, um,
wherever it goes, >> I think, um, WCAI might be interested in doing a story. She didn't um I don't think they have a relationship with them either. But then that's news media and I think that's okay. It's like here's
what's happening. And uh again though those things after we have the numbers >> would be more effective. Right. >> Probably. >> Um all right. Groups though. Back to groups in town.
I know. I mean, it's not maybe the way the culture works anymore. >> The I mean, the Rotary and and the chamber are the big ones. >> Yeah, >> certainly the chamber garden club. >> Yeah. >> Because the rotary's got a huge mailing
list. I mean, the chamber's got a big mailing list, >> which is important. Oh, yeah. It's mostly businesses, but it's huge. >> Yeah. And then the other thing is the school district when we did the um August one, right? That wasn't that the
one Torcas when they did the they did the signs and they did the they did the blast to the parents. >> Well, it was the sign board, you know, that I took >> you did and then I took them the some
kind of the notice, I guess, and they they blasted that out parents. So, that was great. So maybe just going through central office again instead of the PTO's that are under um populated.
Okay. >> Are we working on the fact sheet? Is that what we're going to give to these people? >> Um well yes. So I emailed that earlier or today or later late this afternoon. I don't know when it was. Um,
>> well that that's questions, frequently asked questions. I thought we were doing more of a um something more concise fact sheet, not Oh. Oh. Oh. Oh. Okay. Um, well, we
we could break this up. I'm I'm happy to entertain any editing suggestions. Um, is there anything else you did that would that you could pull that apart and make
something like that? >> I think the changes to the brochure will be good because it will be tighter. How does this relate to the brochure? >> It doesn't. It's totally different. >> Okay. And the per and what are we doing
with this again? This is maybe the basis for podcast. >> Maybe. >> What else are we going to use it for? >> Maybe a pack page. >> So, if we go to the Chamber of Commerce, this is the kind of thing you could leave with them. >> We could. Yeah. >> Go to the Rotary, pass this out. Okay.
>> Yeah. So, um, or we use this as the talking points and we give them the brochure and then they can then they'll find this when they hit the QR code and go back in. That's not
there yet. Okay. So, if you have anything between now and the time we get the numbers or should we wait till we get the the budget? Well, I don't I would like to know if you have anything that you think needs to be cleaned up on this like within the next week, but I
didn't, like I said, I didn't write it. This is mostly what went to the board. >> Yeah. >> Yeah. It came off the board or it came in or it went on the >> This is not bad for something like the chamber. And then you could say to them, >> uh, when we get the estimate, we'll
we'll get back to you either to get it to Mary or we'll come back and talk to you at your at your April meeting. >> Um, because if you want to get in to see them in March, which you might want to do or since this is not going to change, have the number the budget numbers, you could use this even in the February
meeting and say we're going to we'll have budget figures within three weeks. We're going to come back, we'll get back to you uh either your executive director or you know, so that all right. So that's we could proceed with those meetings right away because this is this
is the kind of thing they're going to ask why do we want a library? What's it doing? So and then >> right >> it's the B. >> You're all interested in the budget. We are too. We'll have we'll get back to you in three weeks. >> Okay. All right. Um I don't know about the garden club. They also kind of like
what you were talking about. They do their program out a year ahead. And >> I'm just thinking they have >> Oh, okay. Um or maybe a table while they were having the meeting or prior to the
meeting like the newcomers. >> Something like that email chain, you know. I I think they send something out to their members >> like a newsletter kind of thing or >> That could be. Yeah, >> I do have a couple of neighbors involved with that that I can follow up with.
>> That's a big group. Yes, it's huge. >> Do we have video? You sent a lot of something about the video. We still thinking video is that again once we have the estimate, we can stitch that
into something. >> Okay. So now video, there's a couple of ideas that have been floating around. One is like anformational vote video. Um Allah Orleans where they had people talk about the
library and why do we need a new library and what I love about my library, that kind of stuff. And the other is the podcast idea where it would just be taped and it would be in their the town's
library of podcasts, whatever. I don't know if they I don't know how many they have now. I didn't go look. I meant to. I believe there's two podcasts up now and we just got invited to do one for upcoming programs. >> Great. >> On on the fact sheet on things like what
would the library look like? >> I mean I would definitely have the square footage the amount of parking. >> Okay, that kind of if it's going to be a you know says three wings how many square 25,000 square feet so
many packing spaces and definitely the location. There's not a word in here about the location. Well, it says >> wood area >> along 28 like opposite the town hall or
>> adjacent to so they they drive by they can say oh that's where the new library is going to be >> y the location the size the parking >> and also when would it be built I hear that question a lot of anticipation
the timeline Location, square footage, parking. >> Location, location, square foot, parking. >> Okay. And then the when >> the circum >> Okay.
Okay. and location, you know, like even though it's 28, you know, opposite town hall or in back of some mental. >> That may be a case of me making a a question up that wasn't really answered by the paragraph that pre-exist.
>> I'm just adding a sentence with a little more detail. >> I don't play Jeopardy enough. >> Yeah. And yeah, I don't know if it I would also emphasize wherever you can that it's going to be environmentally green. It's going to be to the point to
the extent we can it's going to be self sustaining. Um yeah, that's somewhere there's definitely a little paragraph somewhere about that. So we'll have to get that. Um,
all right. So, this is this is great. Okay, back to the video. So, I sent an email to >> Lori um and just saying, well, if we
generated like a list of things basically. Why do we need a new library? It's not accessible to show, you know, how difficult it is to get in or to, you know, ride the elevator downstairs,
you know. So, you come in that door and then you go down there and then you go down, then you come back to go to the Leonard room. or if you're in the children's room and you need to bring your little one up and you get in
and you come around with the stroller. Anyway, um so to kind of show that also at at West those doors are miserable and you know to get any kind of like the the ramp door
it opens out. >> It does. Yeah. And the buttons at the bottom of the ramp and you have to quickly get up there that ramp >> quickly. Yes. >> Right. And and the door has to open out for egress from inside the building. But when
you're in a chair, that's >> got a door coming at you. Yeah. >> Not open. >> Ah. Yeah. Um that's not going to change. That's the door has to open that way, but we can certainly do a better job with the button.
and the timing. >> The timing >> or even a landing, but >> the more of a landing, right? Yeah. Because it's >> Yes. Uh so anyway, showing some of those things, showing um how,
you know, Toby's in the doorway and you know, you're doing you're in Zoom meetings in the middle of activity. Um, lots of activity and you're in an unheated unconditioned
off point in the room and you know come sit under my heating blankets. >> This used to be Yeah, this this used to be the reference librarian used to be here but I guess that's not anyway. So just showing that but we don't need to
wait for anything. We don't need to wait for the budget numbers to start doing that to get that stuff ready. >> Um >> I would really like if one or two of you um would take that on to work with Lori
and generate maybe with the staff, but I think the list is basically there. This is the stuff. This is why. Um, and then CDC we took pictures of all the issues
too. So that's already there's already a list of all the things in a slideshow. >> Yeah. So there's already a story board, you know, done >> and so you have the story board and then just shoot the the things. My husband says just is my favorite four-letter
word. Um, so just Um anyway, I would I would really like um if a couple of you could >> Well, I will volunteer to help come up with video content and massage that. So,
if anybody wants to join the one, yeah, much appreciate that. >> Any takers? Obviously, we'll work with you to show you around. >> Don, would you like that previous slideshow? Okay,
>> okay, that's that'll be great. Um, >> so my is expectation that blurry is going to come back from your email with some bots, right? Again, we were going back and forth as to expectations of what communications we may
actually be doing in in helping or they only have a video camera and that's the extent. >> Um, we didn't even talk about that when we met with them, right? We t we only talked about the podcast. I just want to >> I can um I can
>> see what I sent what what question I actually asked. So, David, are you checking with Lori? Is that what I heard? >> I'll Yeah, I'll I'll follow them. >> Because they'd probably do the videotaping, I would hope.
>> I'm sure one way or another they can point us in the right direction. >> They did this when we were did the police station. They had a video. It was sure a short video showing the issues and they showed that at town meeting.
>> Yeah. >> Okay. So, what I said was uh looking forward to town meeting. It was good to have a video presentation of the current state of the library buildings. Is that something your department could help with? we would be able to generate a list of locations but need help with
scripting the narrative. That was my question. >> So I mean that would be my big one is I can do partial script but it would be great to be able to get communications to or refine some of the scripting and if we get story board then at least we
need some editing of what we may script. >> Yeah. So the stuff from CD outlines the difficulties and so we want to hit hit those >> used at the select board meeting.
Um >> and then there's the whole podcast thing. >> Yeah. And then that she she really said she would >> right >> make that easy, right? >> And she would she would write up the questions with our input and then it
would be a 10-minute or so podcast. >> Well, I've heard nothing but compliments about your presentations. >> Thanks. >> Um, thanks. >> Want me to do the podcast? If I can, I
would do it. That's your way of saying but you do the podcasts >> nicely got to do with that. >> You just save me
>> for expedience sake too. >> Um but that's true. >> Everybody said everybody says when you did that presentation on the site selection what a great job you did. You know, I was not in my normal mental state.
>> What exactly are you saying? >> Lovely. >> I'll leave it at that. >> Okay. All righty. So, um, >> dates. >> I'm sorry. >> I thought we said
>> every week just as a hold. >> Yeah, just to hold it. >> Okay. So, next week we will be doing minutes uh for two meetings, last week and this one. And then we'll see what progress people have made on their tasks
and their contacts and then what next steps will be. Um I appreciate all these comments tonight. This is um I think one of our more productive meetings in this area and maybe it goes back to something you said a couple months ago but you have to do
it when you need to do it and not before um >> so I think what we're we're like ready but we I really feel like we have to stay going now because everything's going to be at the same time and we're going to be
>> the time frame is very compressed. >> It is. It is. Sometimes that can work to your advantage though because then you just say, "Okay, this is what I'm doing and >> totally focused on." >> So I'm hoping that works with folks. It's good.
>> 15. >> Yeah. >> So actually two months from two months from now. >> Yeah. >> Can an agenda item next week be maybe a schedule so we can actually see something with dates? Go back. We put two, you know, the select board and the
finance. start putting dates together so people can start to see the dates >> so we can make sure we hit the dates. >> Yes. Okay. And then if we have some feedback on from Rotary or newcomer. >> Yeah. You can reach out to Rotary. I mean and and
>> you know anyone? >> I know Mary. I can call J. >> Oh great. That'd be great. Okay. >> And then Rotary with Tom. >> Yep. >> And he's findable right? >> Yes.
And with all his connections, he might have other connections for you to reach out to. He's has his hand in almost everything of this town. And Amber Okay. Well, great. All right. And
just closure on John's question to you, Dorcas, which was that Wait a minute. How did we read that with who's going to get us on the March 17th agenda? >> Oh, I'll take care of that. >> Okay. All right. All right. >> And you were going to talk to Amy about
>> I'm talk to Amy tomorrow. >> You're going to talk to Amy about number >> about a second um a second um >> and I can talk to Richard tomorrow morning about finance committee as well. Okay. >> I'll see you at 9. Okay.
Okay. All right. Are we good? All right. So, next agenda will look very similar and reports on things over overview of a schedule. Okay. Good. Can I have a
A motion to adjurnn. >> Second. >> Thank you. And all in favor? >> Motion carries. >> Okay. >> My apologies for last week. Right.