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Video-1: youtube.com/watch?v=1Bef91zi5gI

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This conference will now be recorded. It's a little quicker though now. I looked around and see who's watching when I get off the M. >> I'm fine. I can sit there for five hours anymore, but getting off is painful. suspension.

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>> They're like the sulkies where you stand behind the the ones that pull you. Yes. >> My guess is she'll be tired. >> Hello. >> Hi. >> How are you? >> Good. How are you doing? >> Hey, John. >> How are you? >> Pretty good. Yourself? >> I'm good, too.

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good today. >> This weather kid off and enjoy. >> No, I was stuck in meetings all day. >> Oh, really? >> So, nothing that you could really control. >> Nothing that I could control. No, >> if it's not controllable.

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>> Were they right in they were just in Rochester? They're almost all They were all teams meetings. So just sitting at my computer, >> which I could have done, I guess, sitting outside, but >> it's the way of the world.

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Well, he gets a little trouble at work and then they got to set up meetings and we just usually do them on the phone or the computer just >> Hello. Hello. Thank you. How are you? Good.

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You guys going to Boston in June? >> Just four four days. >> Better than nothing. >> You want to hit record there? >> Better price. >> Better price for flights and a lot of people on the ground when you get there.

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>> Wait. was out there. >> We'll have my friends. >> Well, I said it again. So, no. >> I got six o'clock. We'll call the meeting in order. We'll start the pledge of allegiance. Pledge allegiance to the flag of the United States of America and to the

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republic for which it stands. One nation under God, indivisible, with liberty and justice for all. >> There is no amendment, so I just need adoption of the agenda. I'll make a motion to adopt the agenda.

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>> Any other discussions? All in favor? I oppose. Passes 5 Z. Uh we'll open the public comment portions. Individuals may address the city council about any items of concern. Speakers must state their name and limit their remarks to three minutes.

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Any public comments? I will close the public comment portion and we'll jump to consent agenda. All items listed on the consent agenda are considered routine by council and will be approved by one motion. There will be no separate discussion on these items unless a council member requests in

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which case the item would remove from consent agenda and be considered in its normal sequence on the agenda. >> Make a motion to approve the consent agenda. >> I'll second. >> Any further discussions? All in favor? >> I oppose. Passes 500. Accounts payable.

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Kevin. >> All right. Just a couple things to draw attention to here. Um, number 82716, the snow pusher for $33,500. Jeeoff, that's that's come in and what we ordered and looks great. Great. Um,

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then just uh two more here. 82727 and 82729, the engineering for Pleasant Avenue. Moving right along for 404,850 and 72,150. So unless there's any questions, I'll

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make a motion to approve accounts payable in a total of $356,3727. >> All seven. >> Any other discussions on accounts payable? >> All in favor? >> Opposed? Passes 500. Thanks, Kevin.

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Unfinished business. Resolution 20265, accept or reject pool bids. I don't know if we need to do any more discussions. If you want to do any more discussions, kind of know where we're at. Um

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>> one I was at EDA yesterday last night >> and um Kurt said that CEDA or working here with the city that um they have applied for $150,000 um

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>> grant >> grant >> grant to the Mandon Foundation. >> Yep. So that that's being applied for. They're they're well they're kind of I think it's already been applied for but but we'll need to get them the decision uh from tonight. Of course, we've also had a couple of citizens stop in and say

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ask if we made a decision uh because they're you know once we do they're they're wanting to to put something towards the pool. So, so I think like we discussed, you know, we move forward with it, I think fundraising will pick up again.

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>> Um, well, I'd like to make a resolution 20 make a motion for resolution 20 26-15 uh to accept the bids received um for the proposed construction of the Zimroda pool. And with that, um, direct staff to

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move forward with the tax abatement. >> I will second that. Any further discussions? I will do roll call. Bob, >> nay. >> Joan, >> hi. >> Kevin, >> nay. >> Fred, >> hi.

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>> Uh, passes 32. Thanks for the hard work and uh we'll start moving forward with the pool. Uh we'll start with new business 2026 Street uh Reconstruction Pleasant Avenue

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loop. Mr. Angererman heavy on the mister. >> Thank you. >> Um in front of you, uh you'll have the bids that we opened yesterday for the 2026 street project. Uh we had seven biders. Um the low bid, so I got to

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click on mine as well. Uh was submitted by uh Elcon excavating in the amount of 2,345,821. Uh that our estimate on this was 2.5 million. So the good news is we're under budget. Uh I do want to point out one thing though that we did that is uh in

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the week prior to the bidding uh we had uh some requests that uh could we do this project over two years uh we had so we were told that if we did that we would get more biders and potentially better prices. So after consulting with

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Brian and Jeff uh we did make the decision to allow a two-year window to complete the project. Uh we are not sure if this is why we're $150,000 or not under bid. Uh it is their choice. Uh that's how we worded it that they could

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do that. So uh we won't really know that until you know we get sign a contract and get into a scheduling in the next couple weeks. So I just wanted to make sure pointed that out because that is a change from what uh we originally discussed. So if that ends up being that we will do this over two years, we will

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communicate with the residents and send something out them to let them know. Uh but otherwise uh I I always am happy when we're under when we're under budget. So um I guess I didn't have anything else to add, Brian, unless there's anything else. Otherwise, uh council, if you have any questions. Um

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so I'm sorry. Recommendation is to uh accept the bids and to award a contract to Elcon excavating and the previously mentioned amount. >> When you talk about two years, um what kind of things do they in a two-year time span do they do? Do they get so

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much done and then kind of hold off or is it sectioned? >> Well, we we uh would allow them to do it in sections. So, they would have to do one area completed completely and then the second area the next year. So, it would be the in essence the north half

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and then the south half because in essence we'd be starting at uh u guess the low point low point in the gra where the sewer is in the system and then you work our way up. So, what we would do is we'd say, "These are the streets that you can work on." So, we we can't have

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it be a, you know, tear everything out, let it be a free-for-all for two years. >> Okay? >> And that was a question I believe that Jeff and Brian I had was by doing two years that we're not leaving part of it concrete or sorry, gravel. So, when it comes to plowing and snowing, we're not

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having a gravel issue. And they Jeff and >> they said that they'll at least have the first lift of pavement on for then we're not getting gravel stuff and that would been my concern doing the two-year. So I believe Jeff and Brian and I had that conversation a week or two ago when that

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>> phase plan to the city if that's what they choose to do. >> Yep. Exactly. Thank you Jeff. >> And that was originally done by the the biders that could be due to >> Yes. We we we received that request, correct? >> From one of the biders. So then we had

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to give it. >> It was not the low bidder made it was not the low bidder that made that request. >> Since I've been here historically, options are always good. Um especially when we're trying to fit within a budget. Um over two years would be uh

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not a bad thing for the budget. uh the way the way the way dollars come in um uh spreading over two years would be okay uh budget-wise and you know inconvenience-wise I you know you know maybe but it would only be half of the people inconvenience one year and half

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the next year. So, um, so all in all, it wasn't a it wasn't a bad request and and, uh, usually we're open to two options when requested. Again, for that reason, because it usually results in in a better bid that way overall,

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>> what we talked about today then, does it look like we'll do the rest of that subdrain then? >> Well, we have some some discussion about that where we're a little enough under maybe to do the rest of the subdrain. That's something we will we'll discuss as we move forward. Um um you know, we had some contingencies

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in there and uh yeah, it's just something that we need to look at uh as we go. We got a really good price on on the sub drain per foot. So, uh so it's feasible to to look at doing that now. But what and Fred, what we're anticipating is we will bring a

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recommendation back to the city council. Make a motion to the bid project. >> I'll second that. >> Any further discussions? All in favor? >> I oppose. Passes 500. Thanks, Bill.

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>> Thank you, mayor. >> Uh 7B, charter franchise agreement draft. Brian, >> yes. Uh we're due for a new contract for a new franchise agreement with Charter. Uh so I've learned quite a bit about

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this. I I spoke with Mike a little bit on it and it's not his specialty, but he gave me some guidance on it and um offered a recommendation for an attorney that does do that. But that was going to be a ton of money uh you know upwards of

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$10,000. Uh, and I don't think there's enough wiggle room, uh, to make that back within these contracts in a small town. Uh, basically, um, what's in here, uh, everything's pretty much spelled out. Um, and and there's not, like I said, there's not much negotiation that

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I can see. um you know, unless you're talking about the fee, but the fee is also locked in with uh by federal law, um which is a maximum of 5% of gross sales is what is what a city can can ask for for a franchise fee. Uh now, we were

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we were getting 4% in the last one. I was able to get to 5% in this one. Now, to give you an idea of the dollars we're talking about at 4%, and this has been a declining number because the cable industry is is just going that way. uh 19,43176

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is a payment that we received in March. Um and that was at the 4%. So, you know, we're able to get 5% in there. Um I just wanted to get in front of all you all of you before I bring it as a as an ordinance. Um just for your review, uh you'll look at it over the next uh well,

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I guess you're going to have three weeks because we don't have a meeting until until the 7th of of May now, I don't think. uh uh get back to me with any questions and you know if we wanted we decide that we want to explore uh you know having a a fine tooth comb go through it with a with an attorney we

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can certainly do that but uh but it's it's a ton of money and I don't know that we'll make that money back real quick um but by uh by hiring somebody to do it >> what's the reason for the move from four to five% what does that >> that it's 5 so we will get 5% of gross

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sales now rather than 4% which is not a whole lot of dollars, but it was it was something. >> It's the standard. That's a max we can get is the 5%. >> Yes. Yep. Um >> but we were just doing 4%. >> We were getting 4%. Yep. And I asked for 5% and they agreed on that. Uh I also

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asked for uh a backup internet connection here and they said, "No, we just don't do that." Um and so I I didn't get anywhere on that, but those are the only two things I really have asked for so far. Um, I don't know what else you would ask for in in an agreement like this. Uh, you know, in a

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small town, uh, there's just not much much wiggle space with any of this stuff. Uh, and most of it would be in inconsequential anyway in my view. U if we were to change anything else in here. So,

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anyway, just for review right now, but you know, get back to me with questions. Um, I'm certainly willing to look into it more. We're willing to work with Mike some more and if we need to and if you want us to look at something in there um you know, we'll definitely do that. But

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I plan on bringing it back on uh uh May 7th as an ordinance um for the next um fiveyear extend or 10 year 10-year agreement is what it is. Um, and then there's an automatic 5-year extension unless someone says three

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years in advance that they don't want it being either side. So, any questions on that so far? >> Perfect. Thanks, Brian. Uh, 7C, uh, care center, no parking signs. Brian? >> Yes. U, if you recall, we just did no

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parking on the other side of Four Street a couple meetings ago. So, there's no parking over there. Uh but we received um a request from the director over at the at the care facility is health Amy um requesting no parking signs in the

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two spots indicated on the on the drawing that I've got there. And the reason being is they have trucks that back in that loading dock area and if there are cars parked there, they can't get in and out of there. Uh so they would like two no parking signs to read

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uh no parking from 7 am to 5:00 pm. Um, and uh, I spoke with uh, Jeff and the guys and and uh, we thought, well, you know, if we're going to grant that request, we're going to have some labor. We're going to have to buy the signs. Uh, so that came up with $243.51.

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And Amy said, "Yep, bring it forward." And, you know, if we can do it, we'll we'll get you the dollar. So, uh, but it's got to be council approval to put up no parking signs anywhere. So that road's tight anyway. I go up that road quite a bit. Hence why we did it

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down by the apartment complex and I've also seen a semi-ried their food supplier back in there. It can be a struggle if not impossible. So if they're willing to pay for the sign and the labor, I guess I'm okay with that.

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>> Is it okay? Is it this the one that's the two buildings and and is that the area that they go in or is it more in the L-shaped pardon me? >> Two buildings. >> Yeah, it's a loading dock there for the nursing home and then the care center on the bench side.

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>> Y I'm guessing they come up from Main Street. So probably not driving around town on their other roads, but probably come up from Main Street and back right in there. I think the biggest thing it's gonna affect is their employees because I think a lot of their employees are the ones that are parked there anyway. Yes.

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>> If you look that white car behind there be behind the red two red dots. I think there's another parking spot behind that white car. >> Not that we have to do anything about it, but I know if you're coming from this way, that is a very very tough to see if anything's coming. As narrow as

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that road is, I don't know what we do about it. But I'm just saying that's really a >> when the cars >> when there's a second car there, it's just really a trouble spot coming looping out into the traffic to get around them. I mean, if it worth even I mean, put no

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parking all from that corner and add two more parking spots or no parking signs there just because of the safety because what Fred is talking it is hard to see coming around that corner

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because that intersection is cockeyed. So, I mean, just like fifth, too. And I think this one's even cockeyed more than fifth. >> Yeah. >> It just doesn't see quite as much traffic as fifth, but >> 100%.

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>> Yeah. Going the other direction, you're out past that to see. Yeah. >> But going Yeah. If you're taking a right there, then you're not getting into the other lane of traffic either. And it is painted back quite a ways like like Fred said, there is I think there's

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one more spot there, but and we did just paint that back I think farther a couple years ago. Um I I don't remember if we made if that was our request. I think it was. >> I think it was. >> So I think we already extended that once because cars were parking around the

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corner and they do have Yeah, it's not a whole lot of parking around there. the residents in the uh assisted living. Um there's some handicap spots out here that they use, but then they've got a

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family that drops stuff off. I did get a call on that. Um and I said, "Well, if they're parked the other way, put the flashes on, run stuff in, and then go move your car." You know, you're probably not going to get a ticket. So, >> I don't think we've had any issues on that. Not Not that I want to take more

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parking away from that street either. So I mean we've already taken the other side. >> Yeah. >> And these two. So that that >> but just just to heads up that could >> for sure. But yeah, I would recommend granting the request from Amy. Um >> you know because again it is going to be

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it's the employees that are going to be impacted by it. So >> I'll make the motion to approve the request. >> Second that >> and that's with the nursing home paying for it. 250 for this time. >> Any further discussions? All in favor?

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>> I >> oppose passes. 5 0. Thanks, Brian. Uh 7D resolution 202614 Highlands Plat or final plat. Mr. Rob. Uh so the city received an application from Bigalow Homes for a final plat to

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construct 28 single family homes along the Zraa Golf Course. Uh we held a public hearing in February for the preliminary plat for our ordinance. Um and we had about a dozen residents. Uh you guys did approve the preliminary plat I think on the March 19th meeting. Um but we heard some comments regarding

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just the construction timeline, road access, and uh we had some interest in a possible inclusion of a park because as you may know there some of the other subdivision phases have parks in them um or small ones that are owned by the city and whatnot. Um, as for that goes, that

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would have been part of the preliminary plan when we first initially saw it. So, that won't be included on this one. Um, but, uh, city engineer Bill Henerman has submitted a review letter for you to review. It's in your council packets there. Um, and recommended conditional

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approval for the final plat. Um, I did end up revising the resolution in your packet. So, there's a separate attachment within your tablets I pulled up for you. Um, I made a couple changes per a request from our city attorney, um, just to have a little bit of extra

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help with, um, the final steps here, which are basically just the actual conditions of this resolution, which is basically that they need to get this plant recorded with the county on their own and they need to enter into a development agreement with us, which we are still kind of working out the details on right now. Um, so we just

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didn't want to make it so the city could possibly lose out on a development agreement. Just covers our butt a little bit, frankly. Um, so that's the revisions you see in there. Um, so if you have any questions, open it up for comments.

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>> That's the plan. Yep. >> There's a lot of contingencies in here. Is that normal? >> Yeah. I mean, Mike kind of gave me an example from other communities. Um, or are you talking about the review letter itself? >> It comes from from Bill or from WHKS.

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There's what 15 different things on that list that that's got to be accounted for. And I think a couple of them have that I'm aware, but I just like there's a lot there. >> You guys hear me? Um, council member pre there there's

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nothing in there that uh we would believe would preclude you know the the recommendation to approve conditional upon these items being addressed. So um I think everything in here we've actually so one of the things when we bring something to the council is we make sure that we've talked to them as

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well as the letter and that they have agreed at least verbally that they will do all these. We don't want you to approve something they say well item number 11 or whatever we're not going to do. So they have told us verbally that they will do all of these items. So uh we're comfortable with it.

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>> You are correct. >> More than verbal. >> No. Well, the verbal part is when you approve it, you're going to prove a conditional upon this. So >> conditional. >> Yep. Yep. Correct. So if they don't do it, well then it doesn't have >> There we go. How about that? Good. >> Um, so yeah, just in relation to the

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conditional, we're still kind of working out with staff how we do these, but I always make them conditional. Any final plat approval conditional on the development agreement? Because if they, you know, what if we don't I think we're going to negotiate a development agreement here, but what if we don't what if we can't come to an agreement,

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you know, and both parties can't agree. I think the resolution has to say that you can't move forward with recording the plat or doing this development without that. And I think a lot of the issues, Bill, I haven't looked at the engineering letter specifically, but I'm sure a lot of those issues are probably

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dealt with within the development agreement itself as well. So you have that, you know, and and sometimes I do list specific conditions in the resolution, but typically I only would do that when it was something um like an example would be an easement

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that we would have to get. If there's some adjacent easement document that they were going to have to grant us, grant the city or that they were going to have to obtain from a third party in order to build what they want to build, I would list that easement directly in the resolution. But anything like a

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engineering letter, I would either just reference it as all the conditions in the engineering letter dated whatever it was dated must be complied with. And I think in this case, if Bill's comfort um Bill's comfortable with it, I think the development agreement probably will cover all of those things. But before

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you sign the development agreement, all those things need to be completed or at least addressed in the agreement. And then the other conditions are just standard conditions. I always include which are they have to pay to record the plat and then they have to record the

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plat um within a certain amount of time and that h that can come up when developers have the intent to move dirt but then things don't work right and then things change if it if they wait too long and so they got to you know once we record the final plat or approve

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it they've got to move move it forward and it's expressly conditioned on a development agreement which should address Bill's concerns if there are outstanding concerns. I don't know what in the list you said there's 15 things. I don't know what they are and what the nature of them are, but um they should

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be covered in the development agreement. >> Now I got to turn it off. >> This is too fancy for me. I can't do it. >> Last time you caught something on the streets, they were a little narrow button up there or something that that was all addressed and everything. That's that that's the biggest comment I get

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when people say, "Oh, they're going to do developments over there." Are the streets I mean, there's two of them out there that really got >> Yeah, you're correct, Fred. So, we got the feedback before the sixth, which would have been five years ago now, that the street width was people didn't like it. So, the last phase we made them go

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back to a standard width and then we're continuing that through on the seventh. So, >> I'll make a motion to approve resolution 20264. Any further discussions? >> Hi Kevin. >> Hi. >> Hi.

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>> That's a 500 miles preliminary reszone St. Paul Road. >> Thank you, Mayor Council. >> Uh so Ben Olsson realy has been working with Mark Mangum to uh kind of they want to sell his lot at 612 St. Paul Road

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basically. And so they've submitted preliminary plat a pre preliminary plat application. Um they're just seeking to subdivide it's currently an industrial lot and they're currently seeking to and it's mostly open space. Um subdivided it into five single family homes um or home

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lots so they can sell them to a developer. Um and so we receive materials from Bolton and Bank Engineering. Um and we have a review letter from our city engineer Bill Angererman for conditional approval. Um we held a public hearing uh this week on

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April 14th. Uh we heard some comments from the community around there. Um mostly about the proximity to the flood plane with the river um and the current gravel road specifically as well. Um we kind of have some history with that as

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council too as previously council chose not to pave that road. I don't I mean obviously it was pre preme um but we we've heard some comments about that. I received some phone calls as well and mostly negative about this project um

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hoping that we we did hear some comments even during the public hearing that they wish that this were town home lots or duplex lots. Um heard some comments over the phone that they just don't want this project because they didn't think houses were going to go there and that um you know they kind of hinders their ability

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to enjoy the river. Um but those were some of the overall comments we heard. Um, so this is just kind of the preliminary plat and then just the reszone from industrial to residential pending once we get to the kind of final plat here. Um, we didn't put the

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conditional review letter in here just because we don't I haven't done that with our pre other preliminary plats that we've had. Um, but those items will be addressed for the final plat and you'll see that letter when we receive those additional materials next month as well. So

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the way I understand it when a developer comes in there they they to do that side they would be responsible for the curb and gutter and tar then >> y >> that they would be responsible for >> because that didn't happen across the street right when I got the

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>> they got the They well not the curbing cutter but all the uh um services they've got assessments for the services over there and there are assessments for services on this side too that will be split up on those lots uh as well as if

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we move forward with curbon gutter which probably time um that those assessments will carry through to both sides. >> They'll be assessed to both sides. >> Yes. Yeah. because uh they're still responsible for the curbon gutter on the side that's already developed. Council

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just chose not to do it at the time, delay it until more development. Um well, here we are. More development. So, >> it's not it's up to the people that buy them lots to get assessed for the current matter and everything. Then

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>> that'll be written in there that they that they yes that there will be assessment. >> So, it isn't up to the developer to put that in there. Well, ultimately passes on to the buyer of the lot. >> Well, he he or she who you know they can

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pass that along or they could pay it and not put it on the lots. >> Yeah. So, if I could So, what we had previously discussed a couple years ago was that when the city council decided to do that, it'd be assessed. So, this will be a councilled project, meaning the council's going have to decide when

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to budget, when to do it, if it's in 27 or 28. One of the things we talked with was with with Mr. Mangan and Mr. Olson is that we would put a provision in the double uh in the uh development agreement that they have to agree to the assessments because what we don't want to have happen is we say the city we do this project in 27 and then we have five

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different owners and they can test the assessments. So that's what we're going to work with Mike on because we want to eliminate that possibility. So basically they they're agreeing uh to the assessments and we'll work with Mike on supporting on that. So it'll be a city project assessed to these five lots and

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the existing lots that are there now on the other side of the street >> at some point. We'll have to discuss that because uh you we don't have it in our our capital plan anytime soon. So uh something would have to move around for us to be able to do that and we have to

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carry it for 10 years. uh unless uh yeah so so there'll be a lot of discussion on when um if and when council wants to put curbon gutter in on that road. Uh but financially we're going to be a ways a little ways out

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>> but we could approve this plaque. They can still build on it and just be a gravel road until we decide as council when we want to assess curb and gutter. I do know I had one of the homeowners on the corner of St. Paul or Mill in St.

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Paul. She was okay doing St. Paul. She wasn't okay doing Mill cuz there's only seven homes I think she said on Mill. And I said the only way we'd do that is if five or six of them people said we want curb and gutter then we'd more than likely do it because then they all would

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get assessed. But she was more worried about paying for both Mill and St. Paul. I said if we do anything which is not in the plan yet, we're only going to do St. all unless Mill comes up and says majority wants it done and that was what I think it was three or four years ago

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that topic came up >> it's been uh to council since I've been here four times to do St. It is just big except I mean so so we can approve this plaque and just still leave it gravel

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and then we can address or never address it depending on what is brought up. I know four even five years ago they wanted to develop but I think the home property owner at the time did not want to split off the shed or something like that. So that's why that didn't go

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further. So when I heard about this I'm like oh something has changed. It'll be good. It's another five lots. Four lots. Five lots in the city by the river, you know. >> I think if they flood, we're going to be in trouble. >> Well, that's been looked at all where

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the flood levels are. So, >> yeah, but that hasn't been done yet, right? >> If they flood, that means we're we have a flood that exceeds the 100red-year flood and we have other problems. >> You're probably flooded before they are. >> But just by the way, just clarify because that was a question. So, one of

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the things that was noted is their preliminary plat did not show the flood weather flood fringe, which is a requirement. That was one of our comments, but we being city staff, we did check it ourselves and believe it's going to comply, but they still have to show it themselves. So, so

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>> at the hearing that we had for the planning, there was some people that live across the street and the gal that lives on that holder that side on the river. One of the gentlemen said, "Well, I know of a

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neighbor that had a foot of water in her basement." She was sitting right behind him and she said, "No, it wasn't a foot. It was six inches." And all the She's been there many years. She said, "It's only happened once. and he was because he was concerned about the flooding and she said it's

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only happened once she's lived there and she's right next to the creek there. There's not a resolution with this. This is just an approval motion to approve the plant. Is there a resolution on this? >> There's no resolution. >> Okay. I'll make a motion to approve the

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preliminary comment. >> Any further discussions? >> Is that would we do the reszone different then >> that I think that's part of the reason part of this >> it says preliminary plan and reszone >> and the reszone. >> Okay.

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>> Any further discussion? All in favor? >> I passes 500. Thanks smile and bill on that. uh 7F revised water ordinance draft, Kimberly. >> Okay. Well, this is something we've been

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talking about for a long time. Um and now with putting in our smart meters, we felt like this was the right time to address this. Also, we wanted the fees in the ordinance to point to the fee schedule, so we didn't have to constantly go in and update our ordinance. Um it just is an easier way.

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So, um, some of the changes you'll notice and and, uh, Miles will chime in if I missed something, but, um, we're talking about the smart meters and the manual read fee is addressed in here, which would at this current point would

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be $68 a month. Um, our we would prefer that no one has a manual read. Um, would you say, Jeff? >> Yeah, we would prefer that nobody has a manual read, but if they do, then that then we have to send staff out to read. We have to bring the stuff back. Miranda

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has to manually enter it in. Um we also can't track uh we cannot track their water usage. So if we have a leak, we have no way to track it if we do not have um the read that we have now until after the fact when they get a gigantic

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bill. Um so we don't have >> $68 was what you guys come up with the labor that would take the time to do all that. That's where the $68 came from >> from the reader's time to Miranda's time to manual enter and the whole shoot and match there.

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>> And within the ordinance, it'll point to the fee schedule for these things. >> Yeah. >> So, it's able to be changed. >> Yeah. >> The fee schedule rather than changing this ordinance all the time. >> Yep. Exactly. Um the other thing that the mayor has been uh asking about is

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adding a mail out utility billing fee. Um, so we looked at it and we feel that if we were if we were to bill for monthly billing that a $3 fee on each bill would be um reasonable. We would um maybe come up with some possible

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incentives for people to sign up for email billing. Maybe a one-time credit to their bill of $5 or I mean I'm just throwing things out. This is not this would all have to be approved by you. Um maybe a onetime fee to get that billing over. Um

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that's this is something you can discuss. We're just putting it in the ordinance for you to look at that also would be pointed to the fee schedule. Um the next thing is it's just our whole ordinance was written like quarterly still from and that was we switched to monthly billing in 2006. So our our ordinance was reflecting quarterly

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billing. We do not quarterly bill. Um so we tried to make that more clear. Um we added the well we put in the street lighting fee and the storm water fee. We wanted to change those to point to the fee schedule as well. So, because you guys make um examinations of them every

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year and decide if if we're generating enough money, if we need to make some adjustments there. At first, when they first put that in, they put it in with the uh thought of taking some of them off, but it's it's difficult to do. Um, also on the one page, they're talking

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about the penalty fees have to be established by resolution or ordinance of the city council and may be amended from time to time. Right now, if you are late on your bill, you get a $5 fee. If you're 22 cents off on your bill, you get a $5 fee. And that's we don't have a whole lot of problem with it. There are

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some people who don't pay for months at a time. So, during the course of the year, they wrap they ramp up 60 bucks in late fees, but that's just the way it is. And so, that is not a new practice. It's just more codified in this ordinance. Uh, one of the things we've

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talked about and uh, Jeff and I is that sometimes it's not a a a frequent occurrence, but sometimes we have someone who has a meter that won't read and we we put notes on their door. We flag their door so they will call us. We work with them. We try our best to work with them for times. The guys run and

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the other guys work great. Some people just won't do it. And so we were looking at something to do that. And one of the things that is available is a our u uh a meter uh not meter read no read fee. So basically what would happen if you get a

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no read and over a certain period of time if you don't contact us we'll put a no read fee on your bill. If you contact us and fix that meter within a certain time period we'll take that no read fee off. It's just to try and get them to contact us and and get those in. I would

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say probably in a year we have maybe six. >> Yeah. >> Six to 10. >> Yeah. >> Um so sometimes we have had people in the past that have uh shortcircuited their meter and went around the meter so they didn't have readings and we've had

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people that have disconnected their meter. Um so it is something to look in into. But these are just what we put in here. We want you guys to look at it. We're not ready to take it here yet. I think if we can all wrap it all in so we do the smart meters and do all this in

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one chunk, it might be it'll be painful, but it probably will be the best way to do it. But I would like for you guys to discuss this and and tell us what you would like to see and we're here to answer. Miles has helped us a lot with it editing because he's kind of become

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pre acquainted with the ins and outs of ordinances. So he's been our unwilling our unwilling scribe. He is. Yes, he is. So there you go. Those are the basic provisions and please give us your feedback so that

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we can adjust accordingly. Whatever you say is what we will do. >> All kinds of homework tonight >> or you can discuss it now and get some feelings on it. >> Which we have done some discussing different fees. I know one of mine has been the month

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the time and the money we spend monthly getting our bills out. I think the postage is roughly 800 bucks and that's just the postage and we lose them and we have mishaps where people don't pay it on time, don't get their bill. So, I

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just think I mean I think Miranda's and our city staff has better times to do than sending out the water bills when they're this big and they get crimpled and lost. So, that's kind of I've been on the office about

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adding a fee and going away with the actual buildings. This conversation we had last year on fees, right? The $28 and $3 fees and stuff. >> Yeah. >> And so that didn't get added, that fee didn't get added in back then. >> No,

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>> we just >> we were just discussing and talking >> and I think it was more I think Kim and Miranda weren't ready to implement that yet, but it was discussion that we had that >> and there was more changes that needed to be made within the ordinance. Um, so

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we kind of held off and worked on that to make sure we buttoned up the the full ordinance and then have everything pointing to the fee schedule. Um, so yeah, >> is this something that we can add to the feed schedule like June 1st once it gets accepted >> or wait till January

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>> the fee schedule as you see fit? We just would have to have an amended and a date on it. believe we asked like when we had some discussions earlier, but is it like 50% of the people still get the little card sent out or is it >> probably probably we're getting more and

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more all the time? You know, a lot of people get emailed, but they still, you know, it's kind of silly. Some people get both, you know, but >> and they still don't pay that time. >> What? for that. >> Yeah, they do.

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>> So that that's covered. >> Yeah. >> I guess even when I said back then it's like, you know, when stuff goes up, I mean, when we ra don't we raise kind of an automatic 3% to cover expenses and stuff

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anyway. So that's that's on our our uh budget every year to cover stuff that has gone up. as far as water goes that the fees >> well for for that I mean we said we're sending our guys out there but we're

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we're raising it on this end I'm just saying I don't know I I just voted for raising the taxes for the pool I just don't I personally don't think we keep keep raising all this these taxes and stuff I just don't think it's a

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opportune time myself this year to be doing that when we got the pool and now this added pool thing on But the way I look at it, it's easy. Just get electronic bill and it's done. I mean, you have that option to get that bill with an email.

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>> Yeah. Right. >> Automatic. >> I'm sure there's a lot of them out there that don't have that capability either >> of having >> I wouldn't be surprised if there's that many that don't have access to an email. Well, I'm just saying probably a lot of the older people and we keep hacking

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this on to these older people where they just opinion >> and it's something we don't have to meet. I don't know if we got a light council meeting. Maybe we can add that on there and we can have discussion and and direct uh staff of which way or how

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we want to do it. unless you want to do it now or we just want to table it. But I think it's something that we need to switch all these to a fee schedule instead of ordinances which just makes the whole process easier and by doing that we can take care of the bill fee if

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we want to and whatever. I think the reading fee I think we have to do it because it's more time on city staff and something that is not necessary but sometimes people can be stubborn to make our job easier >> right or council could say that we're

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not doing any manual you everybody's getting the new meters everybody's going to use the the system >> or we shut your water off I mean we could say that as council I don't want to >> it's their choice to have this >> we've been discussing it we haven't gotten that far yet we've told them that

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that it's being discussed. Um, we formulated what we think is the fee for that. Um, but council, you could say, "Hey, we're not going to we're not doing any manual reads. We're putting the system in. We're we're automating. Uh,

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everybody's going to do it." Another thing I I know that was discussed, um there were some people that said, "Well, what if we keep the old meters, but we only get red once and we'll just pay a whole bunch of money up front um so that we don't have to pay

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that read fee every month." And of course, that again is your decision, but I would be careful with precedents. >> No, let me clarify that it's not an option to have to keep the old meter. >> Oh, >> the meters do not emit the RF signal that they're consider

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the reader that does not. >> So, we will replace every meter and if you don't let us in, we're going to shut the water off. >> Uh, it's the it's the the electronic or help me. The >> the transmitter >> the trans Yeah. That that emits a little bit of an RF signal less than a second

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in a full day, I think, is what it is. And it's way less than your microwave or whatever or your cell phone you probably have in your ear. >> Oh, you know what that is? So, it's entirely uh feasible for the council to say, "No, we're not even going to entertain doing any manual reads. It's going to take

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time that we don't need to take because it it's just not worth it." But there are concerns out there. And >> I'm okay if they want to keep the old one. We We're going to try to do whatever that fee is. >> Oh, no meters. But but yeah, a manual read system. >> Does everybody have the new system? uh

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good share of them. We had to suspend it because of the frozen ground. >> Yeah, the snow cover the frozen ground for finding shut offs and stuff like that just to have a safety backup in case we do have an issue when we're swapping it out and have a water leak so that we can get the water shut off. So, we will be resuming shortly. I think I

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think it's June before Jason can come back. >> About 80% in. >> We're aboutund I want to say 140 left. >> Yeah. And we So that's Yeah, that's about 90% because we have about 1400 accounts. So, and we have had a lot of calls uh in the

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last month even of people like, "Well, I haven't got my meter yet." So, they're thinking about it and I think we'll get quite a bit of participation. >> They made, but I wanted to bring it in front of you. Like I've stated before though, >> yeah, >> the difference in the meters, the new

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one, even to the existing to go to a a manual read now, you're actually falling behind what you already currently have. Now you're back to having a meter reader, a person on the ground, >> basically like you used to do years ago, have somebody >> Yeah.

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>> So you're not I mean, you're actually falling backwards on those manual reads. cuz you voted to we you voted to spend the money to put in the new system. >> So, >> and and it helps them, too. If they have a water leak, we know when they're leaking, how they're leaking, or they

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say, "We got a $300 water bill. Why is that?" They can go up and look at it. Well, you got seven showers between 6:00 a.m. and 7 a.m. That's why it's hot. I mean, or whatever. So, >> it reads per hour, >> number of gallons. I could look up, any of you that have smart readers, I could look up your usage right now and tell

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you when it runs. We have people call and say, "My mine's so high." And you go in there and you go, "Your water's running between two and four." And more more than likely it's a water softener running every night. >> Correct. As we're now, we go out a couple of us and troubleshoot a water

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softener, a leaky toilet, you know, on foot >> to a person's house where they can when they receive a phone call, they can say, "Well, yep. Between 2 and 4:00, you're something's going wild. So it's your water softener regening or whatever and sticking staying on or

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>> that to that nature. >> I think we're supposed to talk about where our emergency shelter is. Pat, is that the back room? >> The one with all the block. >> Yeah, we were at a meeting earlier today in Redwing and they when they blew the sirens, we were supposed to stop and talk about what our emergency plan was

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and where we're supposed to go. you want to stand outside and watch it, right? >> Yeah, that's what we that's what we hope. >> So, we'll put we'll table that. We'll kind of see what next week uh but I would definitely like to go forward one to get everything on the fee schedule

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versus ordinances and stuff like that and then we can discuss a couple of the other topics. Thanks Kim for that word >> reporting. Miles, >> Miles and Miranda. reports. Brian,

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>> I can't think of anything right now. Something will probably pop in my mind. >> Perfect. Mike, do you have anything for reports? >> No. >> Good to see you in person. >> Yeah, I was in St. Paul driving down. I was way late >> and so I was like, "Oh, this is perfect. It's right off the exit. I'm going to go right there." So,

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>> perfect. >> James, >> nothing tonight. >> James, >> uh, just a few things. Uh, Sergeant Pasquali and I got back today from the uh, chief's conference and uh, it was another wonderful uh, conference. um

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learning um a lot of emerging emerging trends that are occurring in this field that are kind of expediting with AI and uh um other technologies um that are going to ultimately affect

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this industry and um be very beneficial to the field of law enforcement. Um, and uh, so I was really impressed with uh, some of the uh, demonstrations with drone first responders

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um, and some of the AI technologies that are coming that make your job so much simpler to make sure you can get your reports done within seconds rather than oh minutes. All you got to do is really, you know, look at quality control and

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everything is just how all these vendors and are combining your different resources into one thing so that you don't have all these different avenues. So, a lot of things that are going to be coming up in the next few years that are going to

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really help this industry quite a bit. Um, so another really good conference. um an update on uh our uh employee that we had uh offered a position to. Um all her processes are done. I'm waiting for

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them to come in. Um I'm hoping to actually get her on a calendar next week ideally. Um so we will likely have a new employee hopefully next week starting. So and so Misty is looking forward to uh

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working with us uh very soon. Um lastly, tomorrow um is our memorial moment of silence. Um so that's going to be promptly at 12:28 is when that begins in the afternoon. And if you're able to make it, please do come. Um and uh we

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look forward to uh reflecting on Officer Gary Schroeder at that time. So that is all. >> Um let me piggyback on that real quick. There's also the vote at um in the house tomorrow for the officer Gary Schroeder

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memorial highway designation and I think that's at 1:00 email from Gary senior. Um so that's good timely. >> Yeah, very timely. Perfect. Thanks, Chief. Bill,

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>> I reflect that I was also in St. Paul today. I was representing the city of Zamboda at the capital. Uh so this morning in the house and this afternoon in the senate uh it was myself and uh Elizabeth Howard the Pine Island city administrator. We did testify on behalf of the North Su santory sewer district

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about changing some funding formulas. Uh it also gave us the chance on the Senate side uh to talk more about um uh the funding of the project, you know, where we are, updates, etc. So I thought it went very well. It was a good day. So now we'll see what happens the rest of

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the session but uh uh good good day for the cities and bro is at least getting our information across that we want to >> and there'll be more trips up the administrators to talk to >> I I think the mayor as well right >> the mayor should go to

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>> I did twice and that was enough. >> Thanks Bill. >> Thank you mayor Stephanie. >> Yeah Kim Mr. wrap >> the uh you want to talk about the uh uh potential well the date for the

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>> well yeah >> we are planning to tenatively have a groundbreaking ceremony um for the Keller Bartman apartment building or bridge view apartments building on April 27th at 9:30 a.m. It's weather permitting of course. So there'll be more information when um you know we

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have a final set time but um send out most the invites to council and u to our invited participants. So um there'll be more information as as we get closer to that date as well. >> We'll put out a press release as well. But you probably noticed that we're missing a bank building. Most of a bank

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building they tore it down today. I think it was the vault that was left only at about four o'clock when I >> over there. I've got a bunch of pictures, too. So, but uh yeah, moving along. >> Thanks, Miles. Mr. Rob, I have nothing.

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Wow. Um, I just wanted to um mention um James had his uh yearly statistics that came out that he presented his report and I thought it was he did a very good job and does a very good job over there at the library and I just wanted to point that out. A couple of things that

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really struck me just using populations of Zimrod at 4,000 and circulation of 83,300 um comparable to Steuartville population of 6,700 and a circulation of only 72,000 and Canon Falls is very similar in

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population about 4,100 and they're down at 64950 for circulation. So, I just just wanted to put a shout out to James that he does a really good job over there. >> Appreciate that. >> That's it. >> Joan,

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>> Kevin, >> not big tonight. No, Fred. Meeting a journey. >> She'll be at there at 9:00 a.m. >> I will get you. >> I'm working at 9. You are not. So am I. But I'm >> We were there.