This conference will now be recorded. Okay. Uh we have 6 o'clock. I'll call the meeting to order and we'll start with the pledge of allegiance. Pledge allegiance to the flag of the United States of America and to the republic for which it stands. One nation
under God, indivisible, with liberty and justice for all. We do have a few amendments um to the agenda. Yes, quite a few. So, we don't have another meeting until July 17th. So, I was allowing this whatever came up
I put on here so we can get it done. Um, the first ad is the work session minutes B under the consent agenda. And then I added Holly as A.1, but I don't see Holly. So, um, somewhere in there when Holly
gets here, slip her in, Bob. Okay. and we'll give it a number on the on the minutes at that point or a letter letter number whatever. Um letter G is a resolution authorizing a city administrator. It's just increasing
the expenditure amount from th000 to 5,000. Uh that resolution is in there and then we should probably set another work session date. So that's letter H under new business. I'll make a motion to approve the agenda as amended.
All those in favor? I I I passes 4 Z. Uh let's see. Uh public comments. Uh individuals may address the city council upon any concern. Speakers must state their name and limit their remarks to five minutes. Anyone for public
comments? I'll close the public comment portion of the meeting and proceed to the uh consent agenda. Uh any items on the consent agenda are considered routine by the council and will be approved by one motion.
Make a motion to approve the consent agenda. I'll second. Any more further discussion? All those in favor? I passes 4. Um down to accounts payable. Uh Mr.
crash. Kim a little bit this morning just on couple of items. The inspection fees I would just brought up to date on that's just or that's all coming I mean gets paid or whatever and it's
we what did you say we make on approximately what building? Yep. So the building permits that we get from the nobody nobody on anyway so it doesn't matter. Well, building permits that we get, uh, the fees that we get in for the building permits, the, uh, building
inspector gets all of the, um, plan review fees, but of the other fees, we get, um, we get 20%, he gets 80%. So, it ends up being not as much as you think because there is also sewer fees and such that come off before that. So, but
it's a, you know, 10 $15,000 this year. So, or last year, I should say. for June 8 meeting of June 18th, 2025. Any further discussion?
All those in favor? I I passes 40. Uh public hearings. Uh we have ordinance 20253 for rural service districts. Miles. Yes. Acting mayor and council. Uh so starting in 2020, Good Hugh County uh
has started to require or Goodwill County Finance and Taxpayer Services requires each city in the county to review the tax ratio and parcels within our service district um and certify them each year so that they can make sure their tax rates are correct. Um they're
taxed 80% of their total value. Um this is because these are agricultural properties mostly outside of town, but they're still a Zumbroa address or tax ID. And so we certify them because they don't only garner the same amount of value each year. Um, and so each year I
go out and I look at the properties and make sure there was no development that year. Um, or they didn't put any commercial or industrial development there. Um, and this year we had no changes from last year. So all the IDs are the same. Um, these are all just agricultural farm properties and we're
just required by state statute and Goodyu County to certify them each year. And so from here, I'll just send it off to Goodyu County, but just looking for direction tonight from council. Need a motion to approve. Well, I guess technically it's a public hearing. So, if there's any public comments, you got
to open up. Yep. I open this up for a public hearing for the ordinance if anyone is here to uh address that. If not, we'll close the public hearing on that and entertain a motion. I'll make a motion to approve the ordinance
number 2025-03. Second. Any more discussion? All those in favor? That's only a resolution. Uh, nope. It's
a it's a uh ordinance. So, Yep. All those in favor? I I passes 40. Uh unfinished business uh 2026 budget. Kim, nothing new for you tonight after um speaking last week. Just continue to
ask you for your um comments, questions. Um I know Bob wasn't asking some questions today. I look I like those. So, um I would like to see us in the future starting a budget committee um with maybe two members from council and the mayor so that you guys are more
apprised on it um and can pick it apart more and ask more questions. Any other questions, Kim? Okay, we'll go on to uh new business. uh the 2024 city audit review and approval. Mark,
how's everybody doing? Pretty well. So, and you know, I can't sit and talk. I've got to wander. Uh basically, a couple of very important things happened just prior to this in the meeting. We had accounts payable review that is
critical. You're looking at this. that's actually becomes part of the internal control system by doing that. So that's the reason it's so important and I read all of the minutes and I see every time you approve the budget. So that's
critical. It's part of the internal control structure. Guess what else is part of the internal control structure? The budget. The budget is one of your main tools to say, okay, you know, no, we can't do this, we can't do this, we can't do this, or whatever, or modify
it. And also, if there's variances in the budget, you know, you folks need to decide, okay, what happened? You know, why why did this happen? What's going on? Do we need to reallocate budget to account for this? Decrease one thing and
increase the other accordingly. Now, if your budget basically agrees 100% all the time, yeah, there's a problem. So, you're going to have variances. And one of the very big frauds in the US government was a department that
actually did have it all agree because if he had less than his budget money, he just took the the difference. So once again, that just kind of shows why it is so important to, you know, to to value
this entire process. So, okay, let's go back up a little bit. Okay, right there. So, right now we have the same staff we've had in several prior years, which is myself, Mark
Merch. I am a CPA and I've been doing, I hate to say it, auditing for 30 years. Ow. When you were four. When I was four. Exactly. That a height comment. I can do that. I'm the same height.
Jennifer Middlestat and Andrew are both uh enrolled agents, so that makes them it's lower than a CPA, but it's it's it's and it's primarily a tax thing, but
uh but they also they've both worked very hard and actually well, I can leave it. Um, you know, there's some there are staff members that are working on their CPA and I'm very proud of it cuz that's
a that is a hard test. I can still recite, you know, a lot of the stuff I learned to get ready for the CP exam. Okay, now on to the fun. All right, let's go to the next one. The staff is very helpful. They do a
great job performing the option the doing the accounting functions. Once again, you've heard this every year. Why have you heard it every year? Because if they're a problem, if staff is a problem, we're going to be talking
before we get to this point. Because when I audit, I don't just blindly audit, you know, hey, this number matches. Okay, fine. I also look at how is staff. I mean, if somebody is basically always, you know, looking away
from me or I don't get stuff, then we're gonna have a discussion and potentially I'll change my auto programs if it's appropriate or whatever. And actually, I've discovered frauds right there with me testing and people changing stuff in front of me. Who thinks it's a good idea
to change stuff in front of an auditor, you know? And that one ended up uh with the BCA. I worked with the BCA BCA on some of that. So, you know, it's it's it's very important we get what we need when we need it and everybody does a
really good job. It's a qualified opinion this year. Okay. In the past, you've always had called clean opinions. Nothing to worry about. Nothing even remotely to be concerned
about. What's happened is uh parah you know I was doing some additional review of some of the parah stuff and a defined contribution plan which you may or may not have on some instances but
you do have a defined benefit plan for some of the you know for for vas of the employees you know in this room okay so so basically with that I'm relying on another auditor.
Okay. And I'm it's it's you know, this is a a new thing. So, I'm continuing to look at look at it. But by no means is this any kind of a a dig against the city. It's simply stuff I have to say because
somebody else because I don't audit per anyway, but you know, that's so that's that's what that is. The financial statements are presented fairly in accordance with governmental accounting standards. So that's what you
use governmental accounting standards. Uh you know what you have the format of the financial so forth and so on. Excuse me. And that requires the financials being a Gazsby 34 format.
So so basically uh that's just a fact of life. Now, we're adding another component this year. Oops. See, I should understand. Still, we're adding another component this year
because now some of the standards that I use are going to start impacting more directly your auto specifically. Go ahead and go to the next one. I'm trying to get see if Holly's coming.
So next presentation basically recent auditing I'm sorry. I really like the lapel mics. Well, we're working on that too. Okay. Recent auditing standards SAS 145 and 146
statement on auditing standards which is me. This is what I have to do when I audit. Okay. Those two standards are requiring a sharper focus on internal control. We do internal control reviews uh and segregation of duties and you
know what you folks need to do with the accounts payable uh and the budgets and so forth and so on. But this is another step. Okay? And Kim and I have talked about this extensively uh as well as what's called the yellow
book. Now the yellow book does not apply to you at this point. If you spend over 750,000 of federal financial assistance, then the yellow book applies. Okay. So, it's once again that's another layer where I have more responsibilities as an
auditor. The other significant thing here is that basically even if nothing goes wrong, I may have to disclose deficiencies in the internal control system just because you didn't document everything right, which is kind
of a newer thing. You know what I do is if it's wrong, well then I report it. Or if there's a problem, we deal with it. Now, even if nothing is wrong, I may have to report it. So what is my preferred method of? Well, there's two ways of documenting your
internal control is obviously by writing it all out. The other tool I like is flowcharts. Flowchart. Do you remember the green templates we all used to use? Yeah. Um flowcharting is a huge tool. It's
actually coming back into vogue now. uh you know you use symbols to indicate the steps and that very very precisely indicates any potential weaknesses or lack of control or redundancies and so forth. So you can go and go to the next
one. So flowcharting facilities understanding the control points such as segregation of duties and approvals I mean it's that's my most preferred method of looking at intern controls is
through flowcharting. It does help demonstrate compliance with SAS 145 and 146. Okay. If because I get I get audited too. every 3 years I have something somebody called a peer reviewer come in and if I don't have
this in my belly wick then you know then there's there's going to be issues. It can also identify process opportunities. If if if you have a process that's a little bit long or you know it it's it's got some issues.
That's also you know a way that that can help. And it can also obviously then streamline your processes if you got too much redundancy. So Kim Kim said she's going to be working on that this summer. Okay. I'm not going to spend a lot of time.
You've seen this before, but you need to understand that I don't just come in, look at something, and say, "Yeah, everything's good." These are the procedures we perform as a part of an audit. And I've said this before, you know, we go talk to the bank, we talk to the investment company, we talk to
anybody who holds debt, uh, your your bonding and so forth. We review balances and review the collectibility of balances and fixed assets. We go out and look at them. You buy it,
we look at it. They haven't let me drive anything really big yet, but that's that's just a matter of time. And that's actually a very critical component because there was a famous um incident in Dixon, Illinois, if you've
talked about that. The town clerk over $50 million over the years, things like and actually I learned about this fraud while I was here auditing several years ago. And basically road repair.
Okay, you do a major road repair, I go look at it. You do, you know, something of that, I go look at it. I go look at all your fixed assets. She was billing people or billing those to the city or township or whatever it
was. And nothing was happening. So, of course, as soon as I did that, I I got together with my team and we said, "Okay, would we have discovered it?" And yes, we would have. Uh, another famous case was in Russia where someone was had
a very nice factory except all it really was was a barn. So, this is why some of this is is important as well. So, but that's there if you like. Uh, Brian's got a copy. Okay.
Now, we've talked about this before too. Gazsby 34 which was implemented 10 15 years ago. I have to do things two ways. I have to do each of the funds in the traditional fund format that you folks
use and I have to pull it all together in a full acrruel basis. Currently your your fund balance funds are all in a what's called a modified acrruel means you know if I'm going to get it in 60 days okay or I got to pay in 60 days it's included in the financials but it
has to be full acrruel which is what a business uses their their purpose for that was hey let's let's you know let's make this look like a business well of course they failed horribly with that and if you're in governmental you're used to how it works and what goes on
but it is what it And there are disclosures. Uh I have a very specific format I need to use for disclosures and we do that as well. Okay. Can everybody read this? Okay.
This is this is basically your you know one part of your financials. I do several financials and these are your major funds. Major funds are ones that either have impact or uh are appropriate to to uh to
show the general fund, the library fund. Those are required. Now, we get over here, you can see the one debt service fund. That's that's going to be dead in 2025, but you only have two debts. Okay, that's
huge. I've seen cities that have 15, 20 different debts, uh, bonds and so forth. So, you've only really got this one at this point. So, that's huge. That's huge down to one. And we'll talk a little bit later when we get to the per capita amounts because
I can tell from looking at what the state auditor puts out who's really keeping up with their maintenance. That's the impact of this. You keep up with your maintenance, keep up what you're going, what you're doing, and take care of your stuff. then you don't have uh some of the
variances I see such as, hey, we've got a really big debt burden and we're not spending anything on our streets. That means they wait till it's dead and then they decide they're going to uh uh turn around and do something about it and they have to bond for it.
And then the non- major funds, everything else is is is right here. And in the financial itself, it'll all be it's all detailed out, but that's where the smaller funds go. Okay. And next one, please.
Capital info. Now, unfortunately, this year, the state auditor did not have the 2023 numbers. So, this is the 2022 just in 22. Typically I do a comparison, you know, hey, what was the change between, you know, like this year and
last year? But you can see here population, they're close to you. What where are you at with with these items here? Good. You use got lower property tax per capita than you do, but
everybody else is larger. And you can see for instance here they've got 1,200 people and they're a little bit lower but C Falls is a little bit bigger and has more debt. Okay. So So that's a or I'm sorry more
property taxes. The other revenues expenditures capital outlay and debt service. The ones I look at are what are your property taxes? Well, I look at all of them, but capital outlay. Okay, good
has a very small amount of capital outlay. That means they can't buy anything because look at their debt burden. See, that was what I was talking about earlier. You've got a high debt bur burden per capita and that tells me they
don't fix it till it's broke and it's a major problem and then they have to bond and have debt. So you can see there look how well SBRO is doing compared to the other cities and once again this is broken down as a per capita basis
because that means it's it's comparable they're they're different cities but excuse me they're different cities but we've we've reduced it to you know the the each individual person from that city.
All right. Reportable condition. Yes, you have a reportable condition and you will and you'll continue to have it. Now, what is a reportable condition? It's segregation of duties. You don't have enough people in your accounting department to
make sure nobody can get their hand in the, you know, in the till. It is. I do not have I don't have any clients who do not have this as a as a condition because you can't afford 10 accountants
here to divide all the pieces up. But what you can do is look at accounts payable, talk about the capital projects, look at the other things. So that's where you as a board are intrinsically part of the internal control system. And that's why it's so
important review the expenses. If you have questions, talk to them about it. You know, make sure it's valid. Make sure all the appropriate uh uh okays are done. You know, that type of thing. So, you do have that. And then you do have
what's called a governance letter. Now, that one basically says that, you know, I didn't have any problem with anybody sometime. Just kidding. Um I didn't have any problems with anybody. You know, I didn't have somebody giving me undue pressure. I didn't have anyone who, you
know, was trying to impede what I was doing. So, and that's that's going to be clear as well because like I said in the beginning, everybody's been very cooperative and once again I don't say that and I have withdrawn from engagements when it's a when it's a
problem. Okay, is that it? Thank you. Any questions? Now, I don't remember seeing YouTube before. Was that like the most dynamic presentation you've ever heard? Good answer. Keep the auditor happy. Said yes.
So any questions? Okay. Thank you to the audit review. Rick, passes 4 Z. Um, Holly isn't here. We'll go down to 2025 street improvements, uh,
bids and plans. Uh, Blake, thank you, Mayor. So, if you look in your council packet, we have included what the 2025 street improvements are. We are uh looking to reclaim and pave two different parts of town uh Deuke
Boulevard and Sugarloaf Parkway. Um this is not a full reconstruct like you've seen the past couple years on Jefferson Drive and Mill and Sixth Street. This is simply grinding up the pavement down to the aggregate, shaping it and and paving on it again with with a little bit of
maintenance to some surface items, but it's not a not a full-on reconstruct. Um, we had two bids on it. The first uh was ALEX and Services and the winner was Rochester Sand and Gravel. They were slightly over our estimate of $159,000,
but they were $160,680. We've worked with Rochester Sand and Gravel in the past extensively and they have recently paved Jefferson Drive and they're working on East Ninth Street. They're they're a good company to work with. So with that, we recommend
awarding the 2025 street improvements project to Rochester Sand Gravel. Do you have any questions? Sorry. Which which three areas are we looking at again? Um it's it's in your packet. It would be
Deuke Boulevard. So that would be from Jefferson Drive to East 20th Street. It's few hundred feet. And then it's actually only two areas. It's Sugarloaf Parkway would be the other one. So it' be just west of the county fairgrounds um west a few hundred feet also. So I
think originally there was a third street but that um got taken off maybe be done in the future but wanted to do a little more um work looking at that one first. So yes it would have been Willamir Willamir. Yep. So um we talked a little bit more about Willamir. One of the
reasons it was on for this year was uh the feeling that we need to get some sub drain in there to alleviate that iceberg that formed last year. Um upon looking at the the plans and and we realized there there is sub drain in there. So we're going to take a little closer look
at that subdrain make sure it's functioning. Uh the surface of Willowir was still serviceable for a while yet with the exception of a couple of driveways and that is in here as well. the patches for, you know, there's a couple houses just up from yours that have issues at the bottom of the
driveway. So, we're going to patch those, but hold off on Willamir. We're going to try and alleviate that water issue. Um figure out if the subdrain is working, if it's if it's the subdrain is fine and it's coming from a backyard and figure out a way to to alleviate that
that. So, we're going to look at that as well. So, basically just holding off until we get a little more information, find out. Yeah, it'll be on the schedule. It'll stay on the schedule at some point, but uh but we're going to in the short term, you know, the feeling was there's 5 to 10 years left in that
road surface is what what Bill was was telling me. Um and it was accelerated because of that u subdrain issue because we wanted to get subrain in there, but again, it is in there. So, we kind of regrouped and and those dollars will
remain in here. Um we are talking a little bit about a possible change order out on um Sugarloaf uh because this project is doing just the in front of those houses. We own both sides of the
road there. Um once we get past that up this way towards number six's T box. Well, this is five screen I think or or four screen maybe. But um up past this um we still own half the road up to six is T- box and we can do a change order
up to 20% of the cost of the project and do our half if the homeowners out there can can talk with the township or come up with the money themselves to do their half. They've been asking for this for years and we've got an opportunity to do that this year while we're there. it
it'd be much cheaper to have them do it while they're there as well, rather than going back and catching that half of the road at a future date. So again, we're just looking at that. That'll come back to council if if we're going to do that, but right at Willir and all that's are
we going to I mean, you're going to look at the subdrain and stuff for that because I know you said five to 10 years on the road, but it wasn't the main issue up there was main trying to get it dry out. So are we looking like in like this year yet or next year? The sub drain is there. We know it's there. We don't know if it's working or if it's if
if is it one that we can the people put their sump pump into. We don't know any of that, do we? Right. No, that's that I believe that's what it is. We're just the subrain is to route stuff like sump pumps into it. Yeah. And we're thinking that iceberg situation that we had, I call it the iceberg because it was
almost all the way across the road. um is due to a lot of water in those backyards, maybe not even going into the the sump pump, but they had a subdrain put in back there to bring it to the front. I believe there's a popup near the curb. Um so, we're going to look at
maybe um digging down there and putting a bunch of P rock or some some gravel or whatever the engineering stuff would be to take that water down to that sub drain from the surface. So, there there's some options we're going to look at there, but yeah, pushing that out 5 to 10 years. Nope. We'll look at that as
as part of this as well. Yep. And and again, it might have been a function of the winter, too. We had an odd winter last winter. Talking to some of the the public works or the streets guys, they said it might not happen again if we don't have a winter like that. If we get snow first and then
cold, um then the the water's going to stay there in the snow. You know, it's going to soak up there rather than getting so much into the road. But but again, we don't want to take our chances on that either. So, we'll take a look at Oh, we need a motion. Yes. I'll make a motion to award the project to Rochester
Sandy Gravel. I'll second. I wait. This is 4 Z. Uh, let's see. Then we go to the city hall police roof repair again. Blake. Thank you, Mayor. So, the city vault uh roof repair, we
got three quotes in from it. We estimated it to be $80,000 to repair the roof. Uh we had two quotes actually come in under that. They were very competitive with the low one being Canson Construction. Um I was less involved in the nitty-gritty of this. All all I can say is our structural
engineers have a designed repair to fix the police hall and Kusen Construction's quote was $66,760. Uh with that, we do recommend awarding the project to Kusen Construction. So, any questions about that?
I was reading in their exclusions here where it says roofing or roof crane work. I mean, that that roof say quite a bit. So apparently they're pushing that roof back up. Yes, that that that'd be my understanding. Yes, they are they're trying to restore it to to the way it
was. And so if there is some issues with the roof, what happens then? To look at that and talk through that and Shard said that there shouldn't be a problem with raising that back up. Yeah, ballasted ballasted river. They did they did check that out, ask
those questions and and that was the answer. Is that something that when they do do that, will they test that or do we got to wait for a rain to see if it works or not? There will be inspections of all of that. We'll we'll know if there's anything anything wrong. We'll have Schwickers back out maybe to to look at the roof and do the inspection
right away. So, but still would be covered under insurance too, wouldn't it? Yeah. Anything that anything involved in this should be covered under insurance at this point after our deductible, of course. Oh, and that was a good point, too. Um, it has been sent to Brian Pockert at the League of
Minnesota Cities Insurance Trust and he has approved um the quotes as well. Um, and and the contractors. So, they've got a process they go through to approve contractors and quotes and all that stuff. And they're okay with with this.
So, I will make a motion to award the project to Canson Construction. I'll start in favor. I uh then we go to the trestle bridge repairs payment number one. Blake, thank
you, acting mayor. So, the work on the trestle bridge is complete actually. Um the only thing we're waiting on for the opening is for the inspection to be updated in Mandot's uh SIM system. It's their bridge inventory um online. Uh when I checked at 3:00 today, it was not
yet open, but uh we're just just awaiting the results of uh an inspection performed last week to to be there and the bridge should be open and ready to go again. With that, they have a pay request um to for their work coming through and we recommend payment for it
in the amount of 156, uh 167.91. Um, looking at it, maybe Brian you can read this too, but it looks like there might be a lumber reimbursement coming coming up after this um to finish off the project, but this is further work today
excluding lumber reimbursement. Yep. Uh, yeah. So, there was a little extra lumber and um we're still talking about whether we own that lumber, in which case we will take it over to the auction over here and sell it because we've done well over there or if they're going to give us a lumber reimbursement. So, we're still working with working through
that and and you'll notice on here that that the retainage is still there, the 5% retainage. Um um and so as we work through those things and you'll see the the final come through when it's approved. Um Jake Rezac went out and did the inspection of the bridge. He gave
that to Jess Greenwood. Uh and Jess needs to review that and then put it into the SIMS system, which is the the statewide bridge system uh as approved. Um, and then then we're good to go. But yeah, I don't know if you've seen it, but it's did a nice job. Surface
looks great. The the super structure will hopefully last us for four or five years. We have some more grant money and get the new one up there. But it's very safe now. Make a motion to approve the request.
bridge. Excuse me. Sorry, I didn't I didn't uh clarify. Uh we also are recommending acceptance of the project too. Okay. I'll make a motion for to do the pay request and accept the project. Second. Any further discussion? All
those in favor? I I passes 4 zero. Are we working with the snow club? Are they going to put uh rubber pads down again? It's hip talks. Yeah. To break that the trail into two sections, blocking snowmobile.
Yeah, that that's an interesting thing. Thanks for mentioning that, Jeeoff. Yeah, Larry did talk to me about that. And we're we're looking at trying to come up with a way to to have a in the winter having a snowmobile kind of side of it with the rubber on it and then another side where the walkers can go so people can still walk because in the
winter if you walked across it now with the rubber part is really slippery um when there's not enough snow on it. Um uh but if there's a place that we can walk we can clear that off and and be able to walk across that that area of it. So we're still working on the
logistics of that. But yes, good good question. Uh let's go to E. Uh 58 or highway 58 rectangular rapid flashing beacons payment number three again. Blake, thank you acting mayor. So this project two is completed. So if
you go down Main Street now, you should be able to see all the rapid flashing beacons. Perhaps you've had the pleasure to use one crossing the street or or been stopped by a rapid flashing when driving down it. Um but the project is completed. So, we are recommending that
you pay and accept for this project and that we'll start a two-year maintenance period of both the concrete they use to patch in the beacons and all the, you know, associate electronics and hardware uh that go with them. Uh, this project was fully funded by Mandot's local road
or local partnership program. Um, so yeah, we we recommend paying for it and and accepting the project. So, everything's been cleaned up. Okay. Jeff walked with them out there. So yeah, they returned. Yeah, we walked once and then I saw a couple couple items for
they returned a second time and then address those in the second trip. Thank you. We have a motion for uh for the payment of the beacons. I'll make that motion. Uh any further discussion? All those in
favor? I I passes 40. And and those beacons are really really wellreceived. Um everybody downtown loves them. They're doing their job and people are pushing the button. Still a lot of jaywalkers, but
still see people like they'll cut towards the crosswalk that just hit the button. It's hugely effective. Were they they on a grant? Was that part? Yes. El local. No, sorry, I misspoke.
LPP, local partnership program. That's right. LP, but state money for the trunk highway system. Yes. They pay for the whole thing then. Yeah. Down to F. Uh, DFA variance. Miles.
Thank you, acting mayor and council. Uh so Dairy Farmers of America is seeking a variance on their lots on their property and this is to post three signs in the city rightway. They would just be used for navigation for truck drivers going in and out. Um and they're going to be
kind of right on Northstar Drive. I think there's some pictures in the packet there of what their proposal was for. Um so they're just looking for three post signs. I think I don't know exactly what the material they were using, but the only reason they're seeking a variance is because it's going
to be in the right of way and our zoning ordinance says that they have to be at least 10 ft off the right right ofway or property line. However, they would be on the concrete if that were the case since they have a big lot parking lot. Um and
so planning commission recommended approval of this variance and they held a public hearing and there was no issues with it and so staff is recommending approving and with concurrence with the planning commission as well and that PR1 up here there was a sign
there. Yeah, I think they Yep. They had said that there was there previously but our we just put them through the variance process because we felt we wanted to make sure that they had one in the first place just in case they didn't have one before or whatnot. So, uh, we put them through kind of more of a just
in case basis. So, this isn't as uh this isn't something we feel is very controversial whatsoever. No. And we uh the signs are only they're three feet 3 feet wide by 5t tall. So, smaller than a average person, I'd say.
I'll make a motion to approve the variance. I'll second that. Further discussion? All those in favor? I passes 4 Z. Uh then we've got resolution 202524 authoring authorizing the city
administrator approved expenditures up to 5,000 without city council approval. Brian. Yep. Uh we spoke about this at the work session and uh it used to be a thousand. It's been $1,000 for a long time. I don't know when that was even put into place. Um told quite a while ago. um things are way more expensive
now and and what this would do raising that a little bit will allow me to a little bit more efficiency in running the city on a day-to-day basis. There's a lot of things uh public works, plant-wise, uh streets wise and things like that that um we used to get for $1,000 and
that's okay to keep things moving. Um can't do that anymore. So 5,000 will give us a little bit more leeway. Um and again it says in the resolution it's budgeted money anyway or as well. Uh just typically I would have to hold things um and bring it to a council meeting in
two weeks or in this case if something came up now I'd have to wait for a month and sometimes we can't wait for a month. We have to get going on something. So um so just requesting to to raise it to $5,000 that threshold. um um
uh Mike Flity and they reviewed the the resolution um made a couple of tweaks so everything's in order with the resolution and just looking for approval for a little bit higher threshold uh for my approval. Make a motion to approve resolution 2025-24.
Second. Uh any further discussion? Uh roll call. I I Kevin I Brad right and I I passes 4.
Uh let's see then we were going to uh set a new work set or another work session in July. Yeah I I had mentioned July 11th just because that's or 10th because that's a Thursday but um there might be a couple of people gone uh
during that time frame. till um sometime in the beginning of July. Again, we don't have a council meeting till the 17th. So, we do want to continue to talk about the budget and a few other things that we um need to talk through. So, maybe July 2nd,
it's Wednesday. Kim's gone. It's a Wednesday. Um so, sometime in there, we'll we'll get as many of us here as we can get here. It's a little tough time of the year. What's in there? Probably. What was that? I said if I want to find
a time here. Doesn't matter. Was there some conflicts with the 10th? Well, Pat's going to be gone. I can earlier in the week. Oh, you know what? I guess I'm out of town, too, come to think of it. I'm out of town the 8th through the the
11th. Sorry. And let's see. Council's the 17th that week or that month. Yeah. What about Monday the 7th? Kim, are you gone then, too? Uh, Monday the I park board or Yeah. Or Oh, that's right. We have the park board. How about Monday the 14th? We
squeeze it in right before the council meeting. I do a fire training that night. I've got a meeting that night. I'll be going that week. Let's not do that one. Or how about Oh, there's a Wednesday EDA meeting, but we could right before council. Right before
council. Tuesday is the code committee meeting. Well, yeah, that's not till 700. We could get in out here with that. Is there anything on the 8th or is there a meeting? Ryan was going to be gone. Well, I'll be gone. [Laughter]
fourth of July. How about July 1st? We're only We're only a little bit away from that. Or maybe we just hold off on a Do we need a work session before the next council meeting or should we work? Well,
if she wants in. Okay. I mean, is that is she the only conflict that night? The second Wednesday the second. Wednesday the 2nd. I think that should that should work. Are we talking 5:30?
Whatever you guys want. We're here all day, so we can do it whenever 10:00 a.m. Yeah, we did do it 4:30. 4:30 to to 6. I'm I'm up in the cities that day. Probably five would be better, but I can try and make it back by 4:30. Five five
five. So the uh Oops. July 2nd at 5. Okay. Thanks for being flexible. Kim, do we uh have a motion for that? I suppose. Yep.
I'll make a motion that we set a work session for July 2nd at 5. Second. All those in favor? Right. I I passes 40. Uh then I guess we go to reports. Brian. Oh, you know what? Can we just uh
one thing here? Um we we Holly's not here. She thought the meeting was on Thursday, of course. Um but um I made some notes somewhere here. um
festival and she'll be here next month, but uh festival September 20th, 21st parade on Sunday on Main Street. Um and we know the process or she knows the process of that. Um they want to move the water fights over by the VFW if
possible. Um and we Tony had put together a uh what do we call that? Parade and permit. Permit. Yeah. a permit that um yeah where we get all the sign off. So between now and July 17th, we'll get
I'll get that to Holly and she'll start working with uh Tony and the state and and get all that stuff in order and she'll bring any closure road closures that we will need to approve and other approvals for council on July 17th
or I think there's another meeting after that we could hit before a couple. So somewhere in there find appropriate spot out there already made aware of that access from main street on first open. So he's
able to work out. Okay, good. So more to come. She was just going to kind of give an overview like that. Um more permission to Can we still do the festival? Of course. I think that's a Yep. And a big thank you to her for for
doing all the work on that. It's a It's a lot of work. Thank you. Can you confirm the date one more time? September 20th. 21st. 21st. Gotcha. Any other reports, Brian? Oh, yeah. Um, the new apartment building, I spoke with
the developer this morning. Um, they're looking at starting work on August 1st. There's a lot that needs to be done between now and then with plans and developers agreement and all of that stuff. Um, however, there's availability of a demo permit to start demoing and then possibility a possibility of a
footing and foundation permit. I spoke with Safe Built, our building inspection company about that. And uh, so we will work with uh, work with Andy and Bob uh, moving forward, but we should start seeing stuff really soon for our review
and we'll have more updates for council. Um, we had a new we had a pool the new pool pool design meeting this morning. Um, plan should be complete in in mid Augustish. Uh, they got the borings back and and verified what they thought of
the bedrock and and all that. So, they know what type of work needs to be done there. Uh, still looking at construction start this year. Um, midepptember, late September. Um, more than likely late September after bidding. Um they're
still saying um pool opening, new pool opening end of May of 26. Um you going to talk about that Brian tank or possibility or do you want me to? Okay. I was just going to mention that uh um Adam has been reaching out
looking for Brian tanks. We had talked about having a brine tank and and using brine with our truck that's got the capabilities. Um and he he found one. So I gave him the go-ahad to to bring that in. that's going to fit their needs and they've all talked about it. So, they're going to keep their eye open for and
it's a used one about 2500 bucks, 5,000 or more for a new one is what I'm told. Um, they're going to keep an eye out for a separate tank for chloride because the logistics like like you had talked about um making sure the tank is empty from the brine so you get the chloride in
there and and those logistics might be tough. So, we'll look for a second one that way the efficiency is there. still researching how much chloride we use and so that'll hash out too. But but we're moving along on on that initiative. So,
thanks to the guys for doing that. Um I attended the MINDOT complete streets training for for a couple of days over here uh at the VFW. They bring in all of their bunch their their staff, engineering uh staff and um and they
they have a case study that they study. in the case study they were studying and the reason they add it here in Zabro is the highway 58 reconstruction in 2033 is what I'm hearing now and again it shifts a year or two depending on what funding looks like but it was really
good I attended most of both days I was not going to I was going to attend the walk and the panel uh but after I saw the agenda you know it was good to get an idea on on how that how they look at roads and this complete streets thing is a whole not just the the road itself and
the curb and the gutter and all that stuff. It's how does it fit into the city? You know, what are the city needs? Uh aesthetics, uh traffic calming, you or control, you name it, everything. Uh so it was very interesting. Um did a
walk all the way up Main Street and talked to several business owners. Um and uh speed was a huge issue for everybody including those engineers and then everybody that we walked with. They said, "I can't believe it feels like they're going so fast." And uh Tony and
I and Bill went um and u and uh Dave David Grimshoot took part in a a panel to answer a bunch of questions, too. And they asked us stuff like that. And yeah, we said uh feels like they're going fast, but all in all, they're going pretty close to the speed limit. Uh
Tony's done some speed checks out there before, but you get a semi going through that small area with buildings on both sides. It's it's loud and it feels like they're going fast. So, they'll be looking at some measures to slow things down down there. There's, you know, who
knows? Uh could be appropriately sized roundabouts in v various places, not downtown, of course, but to slow people down coming into town. Could be medians, could be bigger bumpouts, could be anything's on the board, but it was very interesting. Uh well worth the time to
to spend uh two days. It was tough to spend two days in that, but but it was good. I'm glad I went. Um and I've asked Kurt Wayne to give me an example of because there'll be local cost sharing depending on what we want to do. That's outside of the scope of what Mindot pays
for in a reconstruction like this. They're they're they're right now they're revamping the way they're looking at things um and and including more. So, but I asked him for an example uh so we know as a city what we need to start putting away for any goals we
might have for beautifification or benches or some of those things that Mindot may not pay for when they come through because it's a generational project. They use that word a lot. Um you know they won't be back for 50 years after this. So, if there's things we want to do down there to to beautify, to
slow things down, to make it the hometown feel, small town feel, we need to do it in like eight years from now. So, so there'll be a lot more coming on that. And I was just going to mention I'm going to be attending the League of Minnesota City's annual conference next
week from Wednesday to Friday. So, I'll be out of the office but accessible on my phones. Okay, I think that's it. So anything so this building that we haven't seen anything yet and we got one meeting in July and so they want us to
approve whatever in July so they can get going in August. Is that kind of Well, we'll see. We'll see where it goes. That that's what they were talking about um was getting started in August. Um and of course the staff and the engineering crew um we'll do the reviews and then we
we go back to them with comments. Well, that takes a couple weeks. Um, then they got to get back to us with any changes and then once we get to a point with a developer agreement and plans that meet the the specifications and everything we look for uh as a city, yeah, then we
have to bring it back to to the council. So, so you're right. You know, that July 17th meeting would be the one if they're going to start. Um, now I I'm not sure that that demo would be a big deal. um
to start again. I don't know. I we we'll we'll see where it goes here in the next couple weeks. But yeah, go ahead, Fred. But when you guys get it and then send it back, will we be informed of what when you get it? So we of our reviews. Yeah. And you said the staff will send
it back. Will we will we be seeing once they send all that stuff to you? So I just don't get it the night of our meeting. Yeah. T typically typically you would get the final um the final plan uh once they've taken care of all the
corrections that staff and and the engineers um come up with. Um typically the council wouldn't be involved with every change along the way or every requested change, but you can be as involved as you want to be council. Well, I just think I think if you're
getting it and you're finding stuff, good information for us to know what got sent back. Okay. It would it would be good to have that first print, that first plan that they give us that we can at least see it and and start to uh look at it. That would be nice. Yeah. No,
that that's fine. I mean, so maybe we got some input too before it even goes back to them again. Yeah. We'll we'll keep you keep you ab breast on that. And of course, we have to review too what our what our ordinance says, zoning ordinance and things like that, what the codes say and all of that. You know,
we're dealing with a private property um and a developer on a private property. We have some say in in the alleys of course and in our roads and things like that with access and all that. But yeah, you know, absolutely. We can we can keep you informed all the way along the way
um as much as you want to be. Thank you. Absolutely. Uh, anything from the ambulance service tonight? Actually, yes. Thank you. I want to share with you um,
make you aware of the very high level of I want to make you aware of the very high level of care that the ambulance service is providing to all of our communities. I would we shared with you a few months ago that the for the second
year in a row we have received a certificate of excellence in clinical care from the state of Minnesota. As of last Monday, June 9th, um the ambulance service was evaluated by the state of Minnesota for compliance
with all of its rules, regulations, etc. I'm happy to report that this is the second year in a row that Zimroa Area Ambulance have achieved 100% compliance. That's extremely
um well done. Um I can't tell you how many other ambulance services are able to do that. Um but I know that it's it's a big deal. Um, the other thing as just a smidge of
background, when the state of Minnesota comes in to do their survey, they touch everything in all three ambulances. They go through the office. Um, they they touch a lot of things. They
ask a lot of questions and they do um a lot of things. So, just to make sure that that the community is aware that the service being provided for our from our crew members meets an extremely high quality standard
from the state of Minnesota. Thank you. Do you have anything tonight? No, not not tonight. Thank you. All right. Thank you, Pat. Nothing for me. Tony, Jeff, do you have anything? Tim,
I have nothing. Joan, I have nothing. Kevin Fred, I'm just wondering that that crosswalk that we approved a while ago by Snap, is that going to be getting done here soon or? Yep. I talked to uh Larry and those guys about it. It's on
their radar or whatever with completion of the festival when they freshen everything up. They they do know about it and set it up. I think the the divisor delineator is here. Everything works.