This conference will now be recorded. I got 6:00. Call me in order. Start with the pledge allegiance. Pledge algiance to the flag of the United States of America and to the republic for which it stands, one nation
under God, indivisible, with liberty and justice for all. I believe we do not have the amendment. >> I'll make the motion to adopt the agenda. >> I'll second. >> Any further discussion?
>> Favor. >> I oppose. Texas 500. I will open the public comment portion. Individuals may address the city council about any items of concern. Speakers must state their name and remark the time.
Public comments. Uh Ryan Oreski, um just kind of curious what the status is. Um I saw something on Facebook and I'm just trying to get the clear the air of what the truth is as far as um like a a funding shortfall on the pool and then a inner fund loan or something like that.
Just just kind of wondering what's what's that all about >> or maybe that's completely fabrication. >> Um yeah, so As you know, uh we asked for bonding for $3 million for $4.626 million pool and
um we formed a fundraising committee. The fundraising committee has raised about uh about $626,000 somewhere in there. So, we're about a million dollars short right now. >> Yeah. >> Um once we bid, we'll it'll we'll have a clearer picture of how much we still
need to fund raise. um could be anywhere from 700,000 to a million more that we have to fund raise. Um the idea um would be that uh we'd like to get the pool going and continue to fund raise um
hoping that uh the fact that the pool is actually happening is going to stimulate some more uh some more donations. So we we the committee continues to go out uh far and wide uh grants and whatever we can we can look for. Um the hard part is
there's a 10% inflation factor. So if we wait for a year, then we have to raise another $426,000 give or take um at this point. And and that also played into the timing of the uh the
referendum vote. Uh we needed to get it going. We just barely got the plans done now. So it needed to get going. That's why it was run on the earlier primary election, not the general election. Um, in conjunction with Burbach Aquatics, our our our consultant, our pool
consultant, uh, was their recommendation of when uh, and they need every bit of this time to get the plans done. They've got the plans on on the desk in the back now. Uh, it's out to bid. Um, we will open bids on the October 21st and I'm
asking council to award bids again, assuming the bids come in where they where we need them to. Ideally, they'd come in a little low and that would cut down on our remaining number to raise or remaining dollars to raise. Um
so in in projecting that out um we went to Aers Ailers our financial consultant and asked them okay if uh if we're not able to raise all this money you know what have you seen done in other cities
and they said well one of two things we could do an abatement of an area like the area around the pool we'll do a tax abatement and Kim you can correct me if I say anything wrong here um or you could look at an intra fund loan in which case we would borrow from ourselves
and then pay that back at whatever deter whatever interest council determines. Now that's all council decisions and it's all going to fall back on council. It's our job just to put the um the information out there. >> Okay. >> So so nothing has been decided yet as far we see when when the bids come in.
We'll see where that's at and then then the council will have to make some decisions from there. >> Okay. So, nothing's going to a vote at all tonight or anything or >> No, the only thing is going to a vote tonight is uh October 23rd. We need to set a special meeting of the council. Uh because that's the way the the bid documents, there was some discussion
whether it should be the park board or the council, but the bid documents were written up as um as as a a meeting of the council. Um and in our ordinance, uh Mike Clarity helped me out with that looking through and it and
um you know, council should be involved. uh one way or another. Um park board definitely has has some say in there too in concurrence or or not. Um uh so in all likelihood uh what I'm asking for is to set up a special meeting to accept
the bids if the bids are where we need them to be. Um and then we'll invite the park board to be there as well. Okay. So um so we be borrowing money from ourselves at a predetermined interest. Could be zero, could be 10. I mean whatever. Um, I guess kind of my concern
is, and to be clear, I support the pool. That'd be great to have that back in the community. Um, I just know that the people that voted to have that pool, you know, I believe the language was about not to exceed I think it was at maybe 3 whatever million. >> Yep. 3.1 million. Yeah. So now we're
going to and even if we take this 700,000 million whatever even if it was loaned internally at 0% interest we've now taken something that was supposed to be a community burden a voluntary community burden that people out of the goodness of their hearts would go buy
pizza and go you know donate out of their own pocket not have it impo because essentially to repay this how would that get repaid? It would be a tax increase or >> it would have to go on the levy. Absolutely. >> Okay. So, so to me, I just think we're taking something that we said, "Hey,
yep, let's do this, but here's your budget and the community as a whole did not meet up to their end." And I understand inflation, we all feel this every day. And that sucks that, okay, if we're a year down the road and we got to add 10% to this, yeah, we got to, but to me, it just it doesn't seem right to be
going the other way and putting a burden on the community that they voted not to have put on them. >> Well, and yeah. Um, and that's why we went to our our financial consultant to ask the question and say, "Well, you know, politically, who knows if it's a good idea or not?" Um, the the question
you have to ponder is um is not having a pool, maybe never having a pool again because if it's another $465,000 we have to raise for waiting for a year to keep fundraising, uh, it may never happen. Or do we get this going and do
we get this amenity in town uh for the citizens? uh you know it was it was a pretty good majority of those that came out to vote uh that passed it and and I did some statistical um things on that
um and and you know a 71% uh passing with the votes that we had even if we had 3,000 voters uh and and half of them voted again it's still going to pass you know so so to say that more than half of the community doesn't want the pool I
think is categorically incorrect based on the stat the statistics even though you know there were there was a only a certain number of votes out of the community. Those were the people that um uh cared about either way that came out to vote. So, uh that's the question that
the council is going to have to ponder and we're going to get there. It's going to come in a hurry here uh on making a decision like that. It's a council decision. Uh it's plenty within the law. um you know it this has been done has been done. I've had other area administrators say, "Well, just yeah,
you just do an inter fun loan." Well, >> okay. Um, you know, so so yeah, I >> you know, I just know for me if I don't have the money to do something, >> I reduce the size of what I mean, can we can we scale down the pool project and make it meet what the what the funding
available is or do you need do you need all the funding up front? Can we say, "Hey, you know what? We're going to put sounds like we've got 75% of this thing funded. Hey, you know what? letter, you know, put a deposit down and hopefully it comes back because you'd be
funding it'd be done next spring or ready for next summer. >> Yep. So, the the completion date on the bid documents is May 31st. Okay. That's that's substantial completion. Uh the final completion is into September because there's always punch list items, but we will look to open then. Uh we
also are going to put an alternate in there to open uh towards the end of July just to see if that changes the numbers. If the numbers are way high, you know, if we give them some more time, maybe those numbers will come down a little bit. >> Sure. Because those you have to get in the ground and do whatever. So, >> y but really, I mean, it has to be 100%
funded upfront before you can even do anything. >> Well, we will we No, because it's not 100% funded upfront and we're hoping to get started and continue to fund raise along the way. Um um and hopefully to get all the way to where we need to be. Uh but yeah, the question of uh value
engineering comes in at some point as well. Just exactly what you said, you know, well, what can we not do? You know, uh this has been paired back well Fred was in most of those meeting or all those meetings and and and Aaron as well up here on the on the park board. But um
this was 26 the 26th version I think or something like that. It went all the way from like a nine or 11 million dollar water park with lazy river down to something that we felt that that a community our size could handle
reasonably. So yeah, all the due diligence was there for well it started years before I was here even. No. And I I kind of what I'm getting at is I would put it back on the citizens and say, "Hey, you know what? You if you want to see this happen like we, you know, we voted for you need to
make it happen from a citizen standpoint, not the city working some magic behind the scenes for us." >> Oh, yeah. No, and we'll continue to do that. We'll continue. We've got more fundraisers coming up that the committee is working on. Um there's about nine or 10 different applications for funding
out uh for for donations. More to come. Um, so we're going to whittle away at that. Um, you know, hopefully if we realize one big one, really big one, um, then we're good. Yep. It's just we'll keep going at it.
>> Any more public comments? >> I will close a public portion comments and uh, consent agenda. All items listed in the consent agenda are considered routine by council and will approve by one motion. There will be no separate discussion on these items unless council
member request in which the case item will remove from the consent agenda and be considered in the normal sequence of agenda. I'll make a motion to approve the consent agenda. >> Second. >> Any further discussion? All in favor?
>> I oppose. Passes 500. Accounts payable. Bobby um quite small this month which is nice. I was just going to mention a couple. Um, one of them is 82035 for clarity and hood for legal fees of
6172.50. Uh, the other larger one uh was WHKS for some engineering uh for $17,434.90. [Music] Um, everything else was pretty standard and
normal. Any other any questions? >> What was the attorney one? You said >> the attorney one um that was for $6,72.50 for just general services. >> I believe that's part of our contract,
right? It's a yearly contract. additional >> there were some additional services on that as well which are available by reviewing the >> the invoices. >> No other questions. I would make a a motion to approve the accounts payable of 47,934.70.
[Music] I have one sorry I just have one quick question on that just to kind of I think it's a good point on the uh post uh zoom is for water our water bill was it mayor >> the 780 >> uh actually that was for the new water
meters we have been sending out notifications to the citizens and we've been buying postage okay >> because I just wanted to use a lead I know it's been talked about for a while is somehow trying to save the city some money on postage and her post cards
When it comes to our water bills, I know we've had problems. We spend how many how much money we spend a month? Three 400 bucks a month. I'm >> No. Uh I believe the postage bill for there is about $500 a month plus >> plus the paper click copy. >> I know that's something that I'd like to
start talking about. I know office and I know a couple of us have talked about that if they want a bill we have to put a small fee on because it costs us money and make people pay automatic or get an online bill. So I know that's been a cost that I've been thinking that and I
know Miranda spends a lot of time getting them out and they get lost and people call. So sorry that's all I had to say about that. >> I have a question on that and is it what do you know percentage of how many people do it online or do you >> I would say We still send out quite a
few a number of bills. You know, I I could check for you and tell you how many because it would be on the the bulk pieces of mail. Some people do it are fine with email bills. They just haven't signed up for email billing. You know, some people >> Yeah. >> Cuz you think what 70% were still
sending out bills? >> Maybe 50. >> Oh, really? >> Maybe maybe less. Maybe more than that. I would say most of our payments are coming in either AC or um online now. And if they're paying online, they have the full capability of viewing their entire bill on online because that's
what they're doing already. >> Okay. Sorry. >> You got to remember that there's some elderly people in town here that don't they want the paper thing. So to me, tacking on a fee for them to me is not right because they got to get, you know,
>> and and and I agree with that and that's been discussed. My concern is with that is people's mortgages and Excel and many people are charging. If you want an invoice or you want a monthly bill, they'll charge you a buck or two or 50 cents. And I'm just been thinking of
ways to try to save our cost and the time that Miranda spends on getting that out. So that's I know there's stuff like that, elderly people, but that's just my opinion on that. Sorry, we got a motion on Bob.
>> Any further discussions on accounts payable? All in favor? >> I oppose. Passes 500 Z. Thanks, Bob. Uh, let's jump to new business request for proposals for a new city auditor. Kim,
>> yes, our uh current auditor has decided that he is not going to do municipal audits any longer. So, he is giving us time to go out for request for proposals for a new auditor. Brian has spoken to a number of the area cities to see who
they use for auditor. they're more of a big firms because auditing is getting so specialized. So, we are just asking for permission to submit proposals to get a bids or uh proposals from those auditors as to what they would charge us and what their scope of services would be.
Brian's prepared a scope of services for them which is similar. It was just exactly what we had before and we'll see what we'll bring them out to them. I am anticipating it will be more than what we currently pay for at auditor. >> What do we pay right now? 26,000. >> 26,000. I'm thinking it will be in the
30s. That's probably my guess. >> Well, maybe not because all the books are in such good order here that >> wish. Yeah. No, no. I just need a motion, a second to approve. Get bids out.
>> Any further discussions? All in favor? >> I oppose. Passes 500. Thanks, Kim. uh 8B intern uh internal posting of public works director position. Brian, >> uh yes, we've been talking about this for a little while on on uh how we
wanted to handle uh posting of the public works director position. Um just requesting that we we do an internal job posting. I think we have qualified candidates internally. Um we have one that's been doing the job for quite a while now and doing an excellent job. Um
but we do need to post it. Um, so I' I'd like to post it internal. Um, whoever wants to apply would apply just the way we would if we posted it external. Um, do interviews same way. >> Do we have a deadline we need to put on
there? Uh, I assume starting tomorrow and deadline a week or two or I mean >> Yeah, I put uh Thursday, October 16th. Okay. Motion to approve that internal job posting. >> Uh any further discussions? All in
favor? >> I oppose. Passes 500. Thanks, Brian. One more. Uh 8 C special meeting to award pool bids, which Brian spoke about a little bit earlier during public comments, but let's get the full load out.
>> Yes. Yes. So again, there Fred and I talked and there was some, you know, should the park board award these bids? Should the council award these bids? U I I consulted with Mike Flity about our ordinance and how it's written for park board. I I think we determined that uh you know, the reality is it could
probably be either one. Uh there should be u council involvement of course. Uh but it came down to the bid documents were were written up um by Burbach uh because they do a lot of these and in their experience it's always the council that approves these these uh these bids.
Uh so that's what was in the bid documents that went out and was published. Uh so ultimately you know it's going to have to be the council. Uh but I I do want to invite the park board to be there um for award for for awarding bids. We also have bid opening
on October 21st. Um, which I'll consult with everybody on that too because if we have more than a quorum of either the council or the park board at the bid opening, um, we'll need to post that as a meeting as well. U, but for this one, we have to set a special meeting because
we want to do it October 23rd. Um, that's a date that that Burbach wanted because they want to get all the paperwork done after awarding and get the contractor in the ground uh no later than November 3rd. Um, to get all the
excavation done before everything freezes. So, yeah, requesting set that meeting for Thursday, October 23rd. Do you have any any more to add, Mike Larity? >> Um, I can just um fill in a little bit on that. you have a so you kind of have
a unique park board structure I would say um you have a statutory park board so that's your ordinance is allowed by statute and so your park board has more authority just the regular subcommittee of the council um I think the bottom
line is this you read the ordinance and the statute both um they both require they both allow the park board to um enter into contracts >> um with the city council's consent is how it's written both in the statute.
The stat your ordinance is copied from the statute and it says the board may with the consent of council make contracts and leases etc. And so the park board could have I think legally the contracting party here. Um but the
city can also be the contracting party and because Burbach created your inspects that way already and it's already posted I'm advising you not to deviate from those. Um and then also I think the funds that are going to be paid are being held by not the park
board. So that's the other part of this. Um, the statute, by the way, does allow you to transfer funds to the park board. So, that's allowable by statute, but and that's a long-winded explanation why why it's before the council board. Um,
although I would say the park board has to consent to this. Um, they don't have to be contracted. And then lastly, I mean related to the public comments that were made earlier, I think you should understand and I'll explain this at the meeting when we open
the bids or or when the bids are awarded, bid is awarded that you always have the right to reject all bids. So that's right in the bid facts. That's in the competitive bidding clause. So if you open the bids and they're grossly higher than you thought they were going
to be, you're not obligated to contract with anybody. You could reject all bids. You could actually reject all bids for any reason. We always have that reserve that right and that's reserved in the bid. So anyway, I I'll if anybody has any questions, they can forward those to
Brian October 23. So that's all I have on it unless you want something else, Brian. >> Nope. Thank you. Appreciate it. Thanks, Mike. Thanks for the detail. >> Yes. Thank you. I I appreciate what you said was you don't have to accept penny
bids. Um, I guess I'm not quite sure of a bid awarding meeting. Uh, to me it's going to be more of a discussion to find out what if we're going to award it, how we're going to do it, and how we're going to pay for it. And I think that's got to be upfront and decided on
before we award a bid is to see how we're going to pay for the pool. Um, I guess that's how I look at it. >> Yes. Um, let me look at the calendar here. >> But we do have to find out what the bids
are going to come in. >> Our next Yeah, our next council meeting. Well, I you know, at our next council meeting, we should probably talk about just that. You know, we're not going to have the bids yet, but we we should probably have a discussion on
if the bids come in high or if the bids come in on right where they're supposed to be and we think we're going to have a funding gap, what do you want to do? That can be an October 14th discussion. >> I'll be remote, but we can have the
discussion. >> Could we do it at the work session? >> Oh, yeah. When's the work session? >> The 13th. 13th. We will do it at the work session. Good thinking, Kim. >> Oh, excuse me. 15th, excuse me. >> Can we see when we get to work session
that we have what Burbach budgeted for each category? >> Oh, yeah. That's been out there. >> Yeah, I know. I just want to make sure the council has all those if they don't bring them or know what they are and then we can also figure out where we're at plus or minus on each category. And I
assume some of them bids are going to be a couple different areas and so we'll have to look at that. But I'd like to see what we budgeted at the four 4.6 mill to where we're actually at to where we got uh donations to I know we've got
one in kind already on demolition on that or at least seen the number. >> We did. Yep. Yep. 56,000. Um >> and it' be just interesting to compare what we've already gotten to what they projected. Yeah, you want that in the work the work session.
>> Yeah, >> we already have a commitment uh a verbal commitment to put the roof on, do the roofing materials. Um we've also got a verbal commitment to put the gutters the local contractor. So those type of things will all shake out along the way.
Um October 9th, we will have a pre-bid meeting in here. Uh pre-bid meeting and contractor awareness. Um, and that's the time that Burbach wants to know if there's any anybody that wants to donate
equipment, materials, time, that type of thing. So, there's where we'll start to shake out the inkind donations. Hopefully, there's a million dollars that priy flooring. I heard I saw >> flooring. We're going to put carpet in
the pool. >> So, I just need a motion and a second to approve that. comment at all. >> Yeah. >> Um, this demolition that Schumucker bid out now, was that a No, they bid it out at 56,000 or whatever.
>> Burbach got in there at 350,000 for demolition and stuff. >> So, so they they've got 325 for demolition and excavation. Uh, when I talked to them about that, you know, I said, "Hey, this is great. We got 56,000 for demolition." They said, 'Well, we're not quite sure what excavation will come
in at. So, we won't truly know how much of an ink kind donation that is until we get the excavation number. So, it's combined. >> I know they we're going to demolish that early before that won't happen now until the the the whole project starts. >> Well, yeah, because we wanted to get
that we wanted that big hole in the ground and uh well, I guess it's a big hole anyway. We wanted a a dirt hole in the ground and and no buildings there for the cover rich festival to say, "Hey, this is happening." uh we couldn't get there because the gas never got disconnected. It was scheduled for April, never got done, got put on hold.
So that held us up from doing from doing the demo. Um so now we will probably hold off and do the demo just before. So because part of the demo was to maintain the fence around the whole thing and have it secure. So now we'll probably
hold off and coordinate the demo just before we're going to get in the ground >> um to uh to get moving because then we don't have the temporary fencing and things like that. Um if the bids are way out of whack and we're not doing anything, we still got to get rid of the
pool. So in all likelihood, we're still probably going to do that. But we can cross that bridge when we get there. Hopefully don't have to. Hopefully everything's a go. But a lot of decisions coming up in the next month for sure. A lot of sleepless night sleepless
nights for me coming up too trying to get this to fruition. So I need a motion and a second to approve that meeting for the 23rd of October at 6:05 concerning the uh awarding construction bid. >> I think 6 p.m. is what it says in the
bidding document. So yeah, >> I'll make that motion. I'll >> second. Any further discussion? All in favor? I >> oppose. Passes 500 Z. Uh, thanks, Brian.
Uh, reports, Brian, >> thank you. Have a good day. Been been doing negotiations. We're We're really close on one and we completed one uh just about six minutes before the meeting started here. So, we'll give you updates on that. I have
to put together all the paperwork and type everything up, but uh It's been a Yeah, it was good. Long meeting today, but but it was good. Um I Yeah, I can't think of anything else right now. Sounds good. Sorry.
>> Thanks, Brian. Brian Flair, did you have anything you want to comment on, >> Mike? But no, I'm good. >> Okay, perfect. Thank you. What did I say? Brian Brian's name. Yeah. Okay, Chief.
Charge. >> Jeff, >> nothing. >> James, >> nothing. >> Kim, >> nothing. >> Miles, >> nothing. >> Bob, >> Joan, >> Kevin, >> nothing. >> Fred, >> well, nothing.
>> Meeting a journ. >> What did I do? Brian, tall. Okay, let's check memory.