This conference will now be recorded. What? What number? >> Oh, >> I don't know. >> I don't know. Are you ready to roll? >> I got six o'clock. We'll call the meeting to order. We'll start the pledge of allegiance.
I pledge allegiance to the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all. >> I believe we don't have any amendments to the agenda. So, I need the adoption
of the agenda. >> I'll make a motion to adopt the amendment third the agenda. >> I'll second that. Any further discussions? All in favor? I >> oppose. Passes 5 0. We'll open the public comment portions. Individuals may
address the city council about any items of concern. Speakers must state their name and limit the remarks to three minutes. Public comments. >> My name is Sandra Bryant. I live at 617 West 8th Street.
Um, and I just want to state that I have great concern about the the new utility ordinance, the water ordinance charging $3 per person per month for a paper bill. I am concerned about it because
I'm very concerned that it's going to be inordinately affect the people who can afford to pay for it the least. It's going to hit our elderly hard because they don't keep up with technology. They have a very hard time keeping up with
technology. As much as many of them try to, it's just very, very hard on the elderly. And it's also going to affect those people who have a very limited income and can't afford the technology. And so I would feel much more comfortable if we could spread it across
everybody even if the majority are not having paper bills and I would be willing to go to electronic building if I could help somebody else. So that's all I had to say. >> Okay. Thank you.
>> Any more public comment? >> Okay. I will close the public comment portion and we'll jump to consent agenda. All items listed on the consent agenda are considered routine by council and will be approved by one motion. There will be no separate discussion on these items unless a council member
requests in which case the item will be removed from the consent agenda and be considered in its normal sequence on the agenda. I'll make a motion to approve the consent agenda. >> Second. >> Any further discussions? All in favor?
>> I >> oppose. Passes 500. Accounts payable. Fred. Brian Brian um the only one I asked about is the color Bartman $227,000 and that's just a
pass through from the grant that was for them and then because it's got to come through the city and and we get administration fees for the two zones. That's the only question I had. >> Yep. And we're going to see a lot of those coming up so as as they progress.
Anybody else got anything? No other questions on it. I'll make a motion to approve the accounts payable of $311,1716. >> I'll second that. >> I just have one quick question. It's probably a quick answer by Jeff. Is that GPM Incorporated repair, was that for a
motor for 8300? >> Um, a blower. >> A blower. Okay, that's what I favor, but I just want to make sure. Any more discussions on accounts of payable? All in favor? >> I >> oppose. Passes 500. Thanks, Brad. Uh,
let's do old business. Ordinance 2026, revised utility utility billing ordinance. Kim, >> um, nothing's changed since we talked about the last time. you were at the last council meeting.
You were going to wait till you council present to vote on it. So, same thing. >> So, council have any questions on that? >> Yeah, I just I mean I talked about this before the $3 thing. I mean just going
to explain now putting that on it. They said there there's a cost for doing that. But when we raise our levy to cover expenditures and stuff, isn't that already getting covered in that >> like for post like for postage and
stuff? >> That's in the water and sewer bills. Those are enterprise funds. So they they are all responsible for their own fees. Um we do not levy for any of those costs associated with water and sewer. Just so you know. I mean, and I know we had a good example
last month. We had how many bills that got lost? Um, and Miranda and you and probably Miles uh had to deal with a lot of loss invoices, people paying late fees, taking it off, and then we had the postage in the paper on that. So that's
kind of it was a a good example why I feel it's necessary because we spend a lot of money and a lot of time on our utility bills that I feel would be efficient that if we went electronically it's there's a couple different ways
they can do that. Um but if they still want a paper bill we could still do it but it's helping off offset some of our cost by doing that. But the three $3 isn't going to keep the lost stuff from changing at all. You're still going to have that
>> the pos the chances of it. Yes. >> But having all these other people on electronic has saved us time anyway >> and and we've cut the expenses that way. So, >> but we still have several people, >> right? >> Several hundreds of people that are on the building
>> just because they haven't changed it. And I think that's a good thing to do is try and push that to not billing and the more we can do that. The less it's going to cost. Yes. Um still not quite sure. I kind of agree with Fred with the $3. I'm
already saving some money, not all of it, but um not quite sure that's what we should be doing. And >> we have encouraged for years. >> We've tried we've done a couple blasts. has probably been a year or two, but I
know cuz this has been an expense that I have felt that we can eliminate or completely downsize quite a bit. I mean, is $3 is $2. I mean, what's the price? But I just think uh there's other companies out there
that charge you for an invoice, charge you for a bill, and they're five to eight. So, I mean, I think we're under that. We've had several people come in since the it was in the paper. Uh several people come in to to get on to the
electronic billing. I don't know you know how many or >> we've actually had quite a few people call to change to electronic billing. Last month I believe there were over 200 bills that were lost in the mail >> and I got one at my house from not even on my side of the town the same time we were talking about that. So it does
happen and and and also Miranda spends a lot of time getting them out. So and I think that dollar amount's not even in the postage. It hasn't even been figured figured into
the expense of our utility bills. Yeah, I think we were looking at $5 at one point and that was a little bit more towards uh the labor involved as well and and we thought well that's a little too much for for Zona. I think during your discussions you paired it back to
three bucks. Um and um yeah and we had the discussions about u the elderly people and people that don't have electronics and that's exactly right that there are going to be those um you know I helped my mom with all that stuff. I put my mom in all these uh
um bill pays, you know, everything is automated. Um makes things much easier. Not everybody's got kids to help do that either. So, but there there will be some. So, so you're exactly right that uh um you know, it'll be hard for some. Um it's a few bucks. It's 36 bucks a
year. Um but it's an encouragement for a lot of people to to make that change and get on electronic billing. And we've already seen it. So, you know, whatever the decision is, we'll we'll carry it out. >> So, then on on on the other one going
out when we when we put the new motor meters in, there was no option. They had to get a new water meter, right? >> So, we had that discussion as well. Um, the water meters do not emit uh any RF signals at all. Uh so where we're saying
that no, it's not an option to not get the meter changed. We're going to change every meter. Uh it's the reader that's in question. >> But we we couldn't do that with the readers just automatically. >> Yeah. Yeah. We could say absolutely we could say everybody's going to get a reader. Uh but along the way when we had these discussions, there was council
sentiment that well, you know, we could give the option. Um you know, if that's if you want to take that and say no, we're not going to give the option. Everybody's going to have the reader. Everybody's going to have the meter. by all means. That was encouraged uh um through our our the meter company. They
said that's where most cities will just say, "No, you're this is how we do things. This is the the RF is is less than a second a day." Um and and you know, and the advantages that we get from having these meters are are tremendous as far as uh you know, pretty
much on demand. We can read them. We can know if there's a leak. um which we and and we're we're working towards having online access for uh the homeowners too so they can look at it and see their usage uh real time as well.
>> No, and I understand all that the positives of it and everything, but when they were given that option, were they told that if they didn't do it, it was going to be $68 at that time or this came later? >> We never really finalized if there was an option. So, you're exactly right. you
know, I think the discussion has still been ongoing. And then that brought up we, you know, we need to change the utility billing ordinance to reflect some things that that need to be changed as well. So, we're kind of dealing with it all together. Uh, they were not told there would be a fee. They were not told there wouldn't be a fee. They weren't
told that, yep, you're going to have an option. We just said you you might have an option. Um, so I think, you know, by doing the utility billing ordinance or the utility ordinance this way, um, we would be saying that there's an
option, but it's going to be 68 bucks. If we want to pull that out of there and and make it, you know, everybody's getting the reader, um, and the meter, um, great. That that simplifies things for sure. If if I remember correctly, I just got one in the mail. So, I haven't
got my meter changed yet. But that if I read it correctly, it did state that it was mandatory to have done. >> It did say Yeah. stated that the meter was Yep. >> Yep. >> The meter and the reader were mandatory. >> I don't think it broke it out.
>> Yep. So, yeah. No, absolutely. if uh if we want to make an adjustment to the to the ordinance before we move forward with it or we can you can vote on it as amended and we can make that change and and get it out there. >> I'd rather see that not just that's the
way we operate and that's what you get. I know you said that $68 is real steep to they or decide not to. It's not ste. It seems steep, but it's cost. You know, we knew if we were going to propose a fee that we needed to have
backing on it. And so, we just took um the time and the equipment and that's how we came up with the dollar amount. >> That's what I would rather just say it's mandatory you do it instead of raise the fee to >> Yeah.
>> That's just the way >> the fee only raises on the people who opt for the manual read though. Correct. Yep. Yep. If you want them to have a choice, this is what it's going to cost. Sorry, Miranda. I mean, Kim and Miles, they kind of stepped all over you there.
These guys developed most of this. So, they did the hard work, the heavy lifting on that. >> Brian, you said that most cities don't allow the option. They just simply say this is our >> That's what we're told by me supplier. Yep. >> And we're going to be setting the the fee is set according to the fee schedule
so at a future time we could change that if we found that it was too high or if it didn't encompass the hours. Is that correct? >> Yep. Yep. That's why we're trying to set the fees up that way where we can, you know, each year we're modifying the uh the schedule and we can handle those
things then without doing the each ordinance, right? So yes, exactly right. I'm going to make a motion to approve ordinance 202606 as is. As is. Okay.
I'll second that. >> Do we have to do a roll call? >> No. >> Nope. Not an ordinance. >> Any further discussions, which we've talked about this. I think we've had it a work session, another work session, a couple council members. So, uh, no further discussions. All in favor?
>> I >> oppose. I >> passes three to two. >> Who was the other day? >> Bob and Fred. >> Oh, Bob and Fred. Okay. Uh 6B 2026 2023 garbage hauler requests
for proposals. Uh Brian, >> yes, this is another one we've talked about uh several times. Um and our last discussion um you know, it was centered around um whether or not we wanted to just open it up to any commercial hauler or whether we wanted to bid for one
commercial hauler. Um decided that it's it's been working working well the way it is. Um, so I I modified it back to uh just what we had before uh the last RFPs that we sent out pretty much the same. I did add some language based on some
other uh and um uh Mike and his team, Flity and his team helped uh tweak some things in there too from the legal standpoint. Um but um basically bid residential. The low residential bidder gets the op or gets the opportunity to
uh negotiate with uh uh commercial properties for commercial hauling. And then the second lowest bidder also gets u a license to negotiate with commercial properties uh in Zabrona. And the reason that the cities go to organized hauling is because we don't
want these trucks running all over town, you know, every day of the week. several different companies. Uh so a lot of cities have gone to organized hauling and and we've been doing it since I think 2015 was the Yeah, it was the first contract was 2015. Um, and then
again 2020 right when I got here. And then uh so looking for another five-year contract and I'm ready to roll with the uh uh um I I was going to email them out to all of the licensed haulers that are
noted on the Goodyu County uh website um and then we'll post it in the paper um and on our on our website as well. So, >> we just have one residential hauler in town now, right? >> Yep. Just wave at me.
>> So, somebody just asked me today, they said they've seen other garbage trucks in town or something. >> So, there are sometimes a different dumpster for residential um like remodel or things like that. Um and
usually we're able to to deal with those because that really should be with our license haulers as well. So, yep. You've seen it from time to time. But >> with the rolloffs, you mean? >> I mean, they can choose whatever rolloff company they want, right?
>> Well, we can debate that, but uh um >> it's been set up. >> Our our residential hauler does do that. Um but that's that Yeah, you're right. That's separate from the building. So, there is some debate there. >> Everything will say just the way it is.
Yep. Just the way it has been. And I know I talked to a business manager uh this week, last week that he's okay. I just with the two, he wasn't happy with one of them just for
other issues not picking it up because their truck was there delivering which was only there for 15 minutes, stuff like that. So he didn't want that hauler to be one of the two. I said, I really don't have control of that. But but that was the only input that I had from a
commercial. So >> I'll make a motion for the 2026 2031 garbage hauler request for proposals. Second >> any further discussions? All in favor? >> I oppose passes 5 0. New business
ready. >> Police officer requisition. Pat. >> Uh so we want to introduce you to the Grant Ruth family and their newborns. and um a couple of our officers got to meet them probably for the first time as
well in the march and uh were some of the first people to meet their new daughter as well. So um and so uh Officer Bret and Sergeant Meer were both on duty. I think you were probably just a few days into working here and uh this
is kind of a rare experience to be part of the delivery of a newborn and so we like to recognize that because it is it is quite rare and it's a it's certainly a good thing. So we want to recognize uh this particular call for service and um
we're grateful that uh all that worked out very well. >> We're grateful too. >> Yes. So, and uh we have uh SEAMS or Southeast EMS here to help us with that recognition. They uh they have a program that they do this with. And so, we
learned about that more recently. And Alex, is it >> Yes, sir. >> Why don't you come on up and appreciate it? >> Mayor, council members, I appreciate the opportunity for this chief allowing us to come up. Um so, Alex Havius, executive director for Southeast Minnesota EMS. A lot of people go, I
have no idea what that is. We're not an ambulance service. We're not a police department. We're not a fire department. We do a lot of continuing education for the regional services. So BLS ambulance services, we do continuing ed for them. About 17 and then 43 fire departments uh
in the southeast. Uh a couple of the communication centers were kind of all over the place. So when people ask what do we do, it's usually advocacy. I I think one thing that that we need to look at is supporting them. um cities support their departments, but when it
comes to EMS and the departments, we want to make sure that um they're standing out, right? And I think one thing that we do is recognition, especially for the police department, fire department, EMS, and the dispatchers. Uh we're all part of a system. If there's any piece of that
system that doesn't work, things don't go according to plan, right? Um I I think for this, not knowing too much of the backstory, right? This doesn't happen often, right? this is not within the scope of why they did what they wanted to do and go to school for. And
um but you know I I think this is one of those special opportunities and and those calls that you know you've got this one end of the spectrum where it's it's a really bad call, right? You you've got those terrible calls where on the other end this is one of those calls that's going to stick with them forever.
This is going to be something that they're telling their kids, their grandkids. Um, so this is definitely something for them to be, you know, memorable of, but it's something that we need to recognize in front of, uh, leadership, local government and stuff to make sure that, you know, they're we
we we enjoy what they do. Even if it is sometimes giving me a ticket, but that's neither here nor there. You're not the state troopers. That's fine. I got it. I understand. Um, but outside of that, I I think this
is one of those, we like doing this as small or as big as we possibly can to make sure that that um the providers are getting the recognition, the officers are getting the recognition and making sure that you guys are aware of the the services and ambulance service, fire departments, and they they are an
integral part of your city, your town, your community. So, um, with that, yeah, third shift, right? >> I think so. So these are just commendations from our office with our medical director myself. Uh they're awarded as a result of your
successful assistance to a mother in the natural delivery of a newborn in the prehosp setting presented on June 18th 2026. And then correct um the store bin that they got along with those commenations. It really is a
symbol, right? Delivery of a child. Um, for them, you know, if they had an ID or something, they'd be able to recognize that and carry that that story. A lot of people ask u much like with the the CPR safe commendations that we do. People ask and those are usually the we like
talking about those stories. Um, so that's kind of a visual reminder for them or anybody they meet that hey, we we had this call. We we brought life into this world. um probably not part of the birth plan. I'm assuming um we are probably far away from what was the
intended but with that I appreciate you guys everything that you guys do chief and then council members and mayor. I appreciate your time. So with that I'm done. >> All right. >> Thanks. Do you want to take a picture quick?
>> Yeah. I think that would >> not me. >> Yeah. Yeah. Yeah, we could just do it right up here. >> I think this is my third one that I've had since I've been on council. >> Right up there in the family. Would you
join us for the >> All right, we'll kind of proud the area there. >> I got to make sure my eyes are the last couple. >> All right, let's get everybody in this One, two, three. >> Perfect. >> Took a bunch just in case you
>> Yeah, I know. >> Congrats, B and Minor. Now you can wait. >> It's always fun seeing though. Well, mother probably don't want, but it's always fun to see. >> Uh, let's jump to uh 7B. Now we got to go to this fun part.
The 2025 audit uh presentation by AB do Abby and Mara. >> Oh, they got it up there. Um >> yeah to give out nothing but um we will
keep it succinct for you guys. Um so I'm Abby. This is Mara. We're from ABDO out of the Mano office. Um so we are new to the city of Zambroa. There's always a little more leg work on the first year, but Kim and staff have been great and easy to work with, super responsive. So,
for a first year audit, this went great. Um, we summarized that super big PowerPoint or that super big audit report into a PowerPoint presentation where we'll focus on our audit opinion and responsibility as auditors, your general fund, other governmental funds,
get into those enterprise funds, and then we compare the city of Zimroda to a few of your peer groups um at the end. So, we issued an unmodified or clean opinion for 2025. Um we also opine on Minnesota legal compliance. Um there was
one one instance of non-compliance but I'll touch on on the next slide. Um but basically as auditors we have to say whether users can rely upon the financial statements to be correct and follow all the appropriate standards and that's where that clean opinion or unmodified opinion came in.
We report uh four audit findings for 25. Preparation of financial statements means we helped is prepare that large audit report that Kim um reviewed and limited segregation of duties, smaller staff size. It's not easy to split out
all of the different areas. Um so we are going to speak with Kim on some potential areas for improvement, but both of these findings are super common for smaller cities. the material audit adjustment findings. There were a few areas especially with a change in audit
firm um just going from a smaller firm to ABDO um where we found a few areas that were misstated that we corrected and that's where that comes from. And then the last there's um a check endorsement declaration that should be on the back of every check that goes out from the city. That wasn't present. Um
so we've talked to Kim. She's going to implement a stamp I believe until a new check stock is run. So we expect that to to be corrected for 26. >> Okay. So the first graph we got here shows the budgeted expenditures in the
general fund in comparison as a percentage to the fund balance in the general fund. Um the only thing we really saw in was in 2024 we saw a spike in budgeted expenditures which was just for some upcoming capital projects. And
then we did recommend that the city implement a fund balance policy which just kind of sets up a minimum amount of reserves going forward. Um the next slide is a general fund budget to actual. So revenues came in
over budget which was due to a small city's grant and a pair reimbursement for an overpayment and a league of Minnesota cities reimbursement for the roof. the capital expend or the expenditures came under budget due to some capital items that just didn't happen during the year. And then we saw
an overall positive increase of around 500,000. This graph here shows the general the major general fund revenues. Um tax collections were up in comparison to 2024 just due to the levy increase and we'll see a similar increase in 2026.
um grants were also down which was due to some reimbursements for the Champa expenses in 2024. And then this one just shows the major general fund expenditures by type. So we saw an increase in the general government which was due to the new
deputy administrator role and some salary studies that were done in 2025. Public works also saw an increase which was due to some seal coding expenses in 2025. And then the there was a decrease in the other expenditures just due to
some transfers that occurred last year. >> Um, moving on to your special revenue fund balances. I'll just point out a couple areas. I believe you're going to approve the closure of those two funds, the Grover abatement and the golf course abatement um this evening. So that those
two funds were closed. Um the only other one that had a larger fluctuation was the swimming pool and that was due um mostly to the transfer to the related project fund. Your capital project fund balances a few I'll point out. Uh the capital equipment
decrease that was planned for and it'll build back up um going forward. See the infrastructure fund also is being built up with those infrastructure um charges. The EDA sales tax fund paid for some
pretty um extensive bridge repair. So there was a decrease in that fund. And then lastly, the Northwest Water Looping uh received the grant from the Environmental Protection Agency. So those um you'll see the fund balance increase due to that grant revenue.
Debt service funds. Um historically the city doesn't bond often. I know that there's the swimming pool bond coming up for around 4 million. Um, so this is a look at your current obligations over the next 10 years. It'll obviously go up with that new bond issuance, but you'll see um in a few slides when we get to
the key performance indicators. Zimrod does have a low level of debt overall. Um, so I don't necessarily think that's a a bad move that the city can take it on pretty pretty um without a lot of fluctuation. um your two enterprise funds, your water and sewer. Um you really want to see
these operating like a business where those receipts are covering your costs. So the top graph shows where your receipts were compared to your dispersements. Um so your water fund charges are um sufficient to cover your costs. you want you want to see that gap
between your receipts and your dispersements because you're not um levying in these funds. So those charges should be covering your costs and projects, repairs, maintenance, etc. So your cash you can see on the bottom has remained pretty steady. Um only
fluctuates really when you have those bigger purchases that come up. Um, so yeah, we also put in there a minimum target cash balance, which is essentially just saying what would you need in cash to cover 50% or half of a year of a of cost, operating costs.
You're well above that. I'm just meaning that you have good resources for any projects or maintenance items that come up. Similar case in the sewer fund. Um, speaking with Kim, I know that there's some expected bonding money in the future. So, it's intentional to build up
that cash to hopefully reduce, not hopefully, you're clearly doing what you plan. So, you will be able to reduce the bonding or the debt that's issued. A quick snapshot, I apologize. The if you look at the one on the right, that's accurate. We just had a a typo um that
messed with the enterprise cash on the right. You did have cash in the enterprise funds in 2025, I promise. um that is is where the majority of cash um sits, but that typically is normal to have larger reserves there because you aren't getting that new bond fund
funding in as often and those charges cover a lot of those projects and maintenance costs. Um your key performance indicator. So um we compared Zimroda to other cities in the county and then other cities across the state of similar size. So on the
left we have um where the tax rates have trended over the last four years. Um so really steady for Zimroda. I will say the the dip in 22 to 23. I've noticed that trend across the other cities we work with as well. Um market
value increases or market values increased quite a bit in that time frame and so a lot of tax rates dropped. So remained very steady since. Um, so really no concerns on where that's at and you're pretty consistent with your peers as well. And the tax rate mix,
that's moreformational, just what are tax rates for the county, for the school, for the city, and how do those compare? And Zimrod is pretty in line with um the county. Your debt per capita um as expected, it's on the low end. Um this is where I
was saying I think there is some room for Zumbroa to issue that debt. you do have quite a bit of gap between the other cities and on the next slide um I'll talk a little bit about where your current expenditures are um which don't include debt. So this obviously will
increase a bit with the swimming pool but you can see here your current expenditures are pretty in line with your peer groups and don't show show a lot of large fluctuations. You don't want to have these fluctuate a lot because you want your levy not to spike and eb and flow too much. um that's a
little tricky to explain and and um so it's good to see that that's flat. Um and you it's not like you have a larger amount of current expenditures because your debt is lower. You're still able to keep those in line with your peers even though your debt's been lower. Um on the
right hand side, capital expenditures. Again, that all depends on what you have going on for projects. So 23 was a higher project here. The other ones are pretty um consistent across the board. >> Wasn't 75 seconds, but we kept it kept it short. Not bad.
>> Not better than the old guy we used to have. >> Okay. Not bad. I'll take it. But are there any questions or Kim, did you have anything to add? >> No, it was >> I was really concerned about going with a new auditor and actually the pro the process was pretty painless and I feel like there's a lot of value added. I
think we're going to get some standardized sheets and things that can make our audit go even more swiftly and smoothly next year, which is awesome because as I begin to transition out, it's going to be nice to be able to bring in another person who has a a standard that they'll be working towards.
>> Yeah. And I just want to vote because I know Kim was worried about getting a new company because we had is it Mark? >> We had Mark and he did a great job and and she she was worried something different. Yeah. >> She was impressed that it was painless and >> painless. Yeah. Yeah.
>> So, I appreciate that. I appreciate all the work that you guys have done and uh >> yeah, >> nothing really has changed over the years in the standpoint of where we are with other cities and stuff like that. So, it's
>> I mean, no red flags. Sometimes enterprise funds aren't aren't don't have the charges at the right place to really cover what they need, but that we're not seeing that in Zambroa. You're pretty level all around. Not a lot of audit results is a good audit. You don't
want to hear too much from us. >> And Kim, you gota give Kim all the credit for that because she keeps us on the line on all the >> I could see that. >> Good workers. >> No, she does a great job. Everybody's been super easy to work with and we look forward to continuing to work with you guys.
>> Perfect. Any questions for Abby or Mara? >> Thank you. >> Yeah. >> Thank you. Thank you. >> Uh let's jump to 7C resolution 202619. Leafy state conditional use permit.
M. >> Yes. Thank you, mayor and councel. Uh so the city of Zimroa has received an application for a conditional use permit for a cannabis cultivation facility um which would be located at 16980445th
Street. Um, per our 2024 cannabis ordinance, the city requires that a conditional use permit is granted before it can operate. This facility would be used only for growing cannabis only. There'd be no retail business. Um, we only allow cultivation facilities within
our agricultural and industrial districts. And this location is an industrial one. It is actually past Highway 52. Um, and this location also adheres to all of our buffer zones that we have. So, schools, daycarees, residential treatment facilities,
etc. Um that we have set by our ordinance. Um delegates all of our authority to um Goodyu County for the administration of our ordinance. Um which we chose to do when we passed it initially. And so the county has verified that the applicant
has coordinated with them to receive a permit. Um and as part of our conditional use permit, we are adding some conditions on that which is very standard and normal. Um and those are basically that the applicant gets a state permit, a county permit, that they
maintain them and that they provide us documentation of set permits. Um which has all been done. Um we have received documentation of a state permit. uh we have verified that they have permits and that and maintaining those will just
happen as time goes on. Um the applicant has provided a filled out development application. We have received also a submission packet outlining details of the business operation and also a narrative discussing reasons to approve the request. Um and we held a public
hearing on June 9th with planning commission. Uh we hear no comments from the public. Uh and the commission voted to approve the uh approve the conditional lease permit unanimously. >> And if I'm right impression, Purdue County does all the regulation and all
that. That's when we pass that. Yes. >> Yes. And they and they do all the enforcement as well. So they handle everything. So I spoke with um Lucas Dawing who's the head of finance and taxpayer services about this one. So he's I think headed up everything for cannabis ordinance for us related to
>> and they're strictly growing and that's it. >> Yep. Yep. In their business plan. I don't know if I included it in the packet, but um they kind of gave us an outline of what is going to go in in every room, what's going to happen in every room. It's a small building. It's the old Schwans building. Um you know,
there's not really a ton of room for retail anyways. Um and you know, from a city perspective, I would say this is a really good spot for it. you know, past Highway 52 where all our industry is anyways. Um, it's not the easiest place
to get to, frankly. Um, so you know, I think what we're looking at where we wanted to restrict cannabis in the first place back when we passed the ordinance, this is exactly what we were looking for is not going to be interfering with residential life, uh, even commercial
life and, you know, especially for cultivation. This is where it was intended to go initially. >> You have a really extensive, uh, plan as far as odor control, all kinds of stuff, how they reuse the water. It's very in-depth. So, it's very well done. Um,
but yeah, the city's part in this is basically zoning. You know, can it go where it's going to go with the conditional use permit? Yes. >> Uh, and then county handles all the other licensing and all that. Well, the county and the state. >> And, you know, I will add to we receive
a lot of calls about cannabis generally. I think that, you know, if I were to pick my most called topic about zoning, it's it's cannabis related because we get a lot of uh we get a lot of interest about different properties and um you know, I would say again 99% of them
fizzle out. Um they don't get anywhere usually as soon as I tell them the process it's basically squat after that. So, um, you know, and I would say, you know, working with Joe, um, it's been he's been probably easily the most professional of all of them and the most
prepared easily. Um, you know, when we asked for all these submission details, he had them right away and provided them to me um, ahead of the meeting before I even asked. Um, and you know, I think that goes a long way for something like this, too, because, you know, it can be touchy sometimes and, um, so I think
that was well appreciated. I just got two questions. Um, if they're not retailing it there, do they sell it to someone else who then manufacturer processes it to for resale? >> I believe so. I I I don't know the details of of that component for this one. Um, but I know the county only
issues a couple commercial or retail permits anyways. Um, so I don't think there's anything around us that does a lot of retail. Um, so they they'd be they'd be shipping it somewhere else to sell, I believe. >> Like Rochester, I know, has got a couple stuff like that. >> Yeah.
>> And they may even be growing it for medical, too. >> Yeah. >> And then then that's I think the different dispensary standard, but that's changed too with the law a little bit. So, >> and I guess my other question is, >> is there any legality that to us or
liability to us if we don't allow this, if we don't put a cup out, give them that? >> I don't, you know, I and that might be something that Mike can weigh in on a little bit. Um, you know, I would say, you know, looking at the conditional use permit, our cannabis ordinance that we
passed allows it as a permitted use in these sections. you I think you can still always deny a conditional use permit, but you need to make, you know, specific findings as to why this would not fit, where it's going, um what its intended use is going to be. Um you
know, things that could be liable in a court because zoning all zoning zoning code is technically quasi judicial. So, it's not really opinion based. It's more so about what it actually is, where it's going, and why. um you know you can
always say yes or no I believe might correct me if I'm wrong but um you know I think in this case um it's definitely up to you I would say but um trying to make sure that we can um make the correct you know considerations for
a conditional use permit so that you don't have to say no generally um but uh Mike do you want to help me out on the legality part a little bit >> sure So, generally speaking, if there's a listed conditional use in a zoning
district and the the applicant is applying, >> I can't hear you. >> Oh, >> can you hear me now? >> Still can't hear you, Mike. >> But I I mean, I'm going to just say I know when we did all the reszoning stuff, we were very particular of where
we wanted it zoned if we did get that application. Mhm. >> And I think this fits in the where we wanted it very well. I mean, because there's no way that we can really get around it. Could we say no? But I think when we set
up the ordinances, >> we kind of made it a little bit tougher, but I think they've made system volume up. I will add too um you know we had a conditionally determined a couple months ago about a trailer home that was going
to be going in a residential neighborhood. And so in that case, you know, as an example, a reason to deny it was that well in that case, you know, residential living is permitted. You're allowed to do that in a residential zone. Um and there was a lot of other
considerations about like the building they needed to build something. Well, does it meet our other building standards or other general code? Um, that led to a reason like those are findings of fact that we can say we can deny this. Um, you know, in this case, you know, there's already building
there. There's already it already meets our general standards. It's in industrial area. Um, you know, we have conditions that have been satisfied already. Um, you know, I think when you look at those types of things legally, you know, saying no,
I'm not I'm not a lawyer. I can't say either way, of course. Um, but, you know, I I'm just staff opinion, I would say. Um, is just that maybe worrying a little bit, but obviously it's a council call of course. >> Try again, Mike. How about now? Hear me
now? >> Got you. So the Tom from the news record could hear me just not you guys. >> So the answer is just almost no never.
Can you do that? So the there's a real bad echo coming through so it's hard for me to speak. I'm sorry. Oh, it went away. Can you still hear me? >> Yeah. >> Okay, perfect. Um, so generally speaking, when there's a listed conditional use and the applicant within
a zoning district in your city code and and a applicant is applying underneath that conditional use, you almost always have to grant the permit, but you can regulate the use with conditions. And so the the first question is, does the does
the application fit within a listed conditional use? Yes or no? And that question can sometimes be um vague. If the listed conditional use is vague. So for example, if it says manufacturing facilities,
then the question is is a cannabis cultivation business a manufacturing facility or not a manufacturing facility and how does your code define manufacturing facility? So Miles, in this case the listed conditional use, I believe is cannabis cultivation, isn't it?
>> Yes. >> Yeah. So then so if you have a listed conditional use in your code for the zoning district where this property is located that says cannabis cultivate cannabis cultivation then you cannot deny it but there is rare exceptions to that and I think one of the exceptions
would be if they cannot get licensed through the state and so typically what you would do is you would grant the permit anyway but you would put a condition that uh the operations cannot commence without a license from the state of Minnesota office of cannabis management.
Um, but if the applicant didn't provide that license at the time of the application, I think in theory you could probably deny it. Um, but generally speaking, once there's a conditional use listed in his own district and the applicant falls within that use, you have to regulate that with conditions on
the permit. Um, you know, you you you can't just deny it because you don't like it. You know, it's in your code, you have to grant it. But like I say, there could be unique circumstances where there's other legal reasons such as the applicant can't get licensed, for
example, if they were a felon. Um, you know, then I and you had that fact. I think you could probably deny it in that instance. So, in this case, I don't think there's any I haven't seen anything any legal reason to deny this. It's a listed conditional use. I think
you have to grant it, but you can impose reasonable conditions related to the performance standards in your code. And that's that's what a conditional use permit is. Um, so no different than if it was a permitted use. If it was a
permitted use in a residential district, somebody wants to build a house, you can't deny their building permit. You know, you made your code, so you have to live with that. Um, but conditions are reasonable. You know, conditions for this this facility could be reasonable here. Does that make sense? So, I don't know
who asked. I You guys are so small on the screen. I can't tell who asked the question. >> Yeah, I asked that. So, appreciate it. >> Any more questions on this topic? >> I'll make a motion to approve resolution
202619. >> I'll second. >> Any further discussions? Roll call. Bob. Dylan, >> hi. >> Kevin, >> I >> says 500.
Thanks. Uh, Miles. Uh, let's jump to 7D resolution 202620 transfers to close out fund 260 golf course abatement fund 261, Grover abatement. Kimberly, >> back in the early 2000s, um they were
they wanted to get highway uh business across the highway and during that process, they moved the Grover dealership over there and we purchased the Grover lot and there were se several lots with that that they were purchased that was funded by the water fund with a
inner fund loan and out at the um golf course some of that was funded with the sewer fund with it inner fund loan. Um over the years those were all paid back but the balance sheet for whatever reason did not reflect that. So as we've been going through cleaning up this audit there were two outstanding
balances. Does not affect the cash does not it's it's like a uh due to this fund do from that fund kind of thing and we needed to get that cleaned up for the audit. So this resolution uh makes those transfers to close out those funds and
then uh we're doing that as retroact retroactive as of the end of 2025. So that's in the audit already. >> Just a new just a new audit. Just they're different standards. We just got to clean things. >> We're cleaning up everything, which that's nice to see those things off the
sheet. We don't need balance sheet for funds that have been done for years. So >> I'll make a motion resolution 202620. Second. >> Uh any further discussions? Roll call. Bob. Hi Joan.
>> Hi >> Kevin. >> Hi >> Fred. >> And I I passes 5 0. Uh let's do 7E ordinance 202610 revised peddlers and solicitors ordinance. Basically we just need to set the public
hearing for next council at 605 on this. Um so I just think it's going to be a next council meeting. Whatever. It's actually going to be what? July. What do we look at? 16th. We're only have one meeting now. >> Uh July 16th at 6:05 to discuss that
peddler. So I just need a motion. >> Okay. >> In a second. >> I'll make that motion. >> Second. >> Any further discussions? All in favor? >> Oppos? Passes. 500.
Uh 7F, Council Standards of Engagement. I'm going to send that to Miles because I know Miles and uh Brian and Brian can help. Um I know we've been working on that. I know we've had a couple maybe borderline issues over the last few
years. So that's why this topic kind of came up. So I'll let Miles run with it. I mean, you probably saw it in your packet. I mean, we can spend half an hour on it or three minutes, but it's just kind of protecting our standards. we're in public social media that's
become such a big factor. I mean, there's some things that we all want to say on social media, but we just need to bite our tongue and uh go from there. So, Miles, if you have anything you add, uh run with it. >> Sure. Uh well, I'll say I I'll give a
lot of credit to um our our next chief uh Tony Pasquali who actually um he suggested this back in think January or February um because he he went to a conference and they had done it in some other cities and he thought it was a great idea. So he brought it to our you
know Brian and my attention and uh we kind of just drafted it up and kind of brought it to EU a couple months later. Um, so and Todd kind of touched on it. Um, but this is basically just kind of like standards of conduct for council, for staff, you know, how we present things, you know, how we conduct
ourselves in meetings. Um, you know, how we represent our our roles with the city and with the public. Um, and I think it's, you know, it's pretty important, you know, as as we move forward in in the day of social media. Um, you know, you hear stories of other communities
and things that go on there. Um and you know having some standards is a nice thing to have because this is something you know in the future you know whenever we eventually get another new council member that this is something we can show them and say here by the way here's
our standards of engagement if we get a new staff member or turnover we can do the same with that as well same as like a personnel policy in a way um and so I think it's you know it's this is a pretty simple policy we can kind of do it you know at council's will it can be changed pretty easily
Um, but you know, I think it's a good idea that that Tony brought up just to have these standards that we are all conducting ourselves with as staff, as as council, um, and you know, especially engaging with, uh, a more, um, engaged
public in a lot of respects. So, >> any questions? >> Just need a motion, a second kind of approve the uh, council and staff standards of engagement. I'll second. >> Any further discussions? All in favor?
>> I oppose. Passes 50 Z. >> Oh, sorry. Wait. Sorry. >> You're a on that. I'm a on that. >> Okay. Okay. >> 41. Good call. >> Um, and this will be something I use for onboarding, too. if we have if we have a
new council member, new mayor, um you know, this will be a good document to uh to use in the onboarding package as well. So, uh set July budget work session. Uh just a quick date and then with one council meeting in July, I just kind of
uh figured how does July 23. I would do 5:30 >> Thursday. >> Yes. Then I mean that was just one day I just figured keep stuff on Thursday, but we could also do that Monday the 20th, right Brian? Is that one that we said?
>> Yep. No meetings in here then. Mondays are always good. >> So I'm just kind of throwing another one in them. We're going to do an hour again. In and out short sweet unless Kim wants more. She gets more. That's only person. Kev, how's your schedule look for the
23rd? Still pulling it up. Sorry. 23rd if we did it. I have a meeting at 7. If we did something, it only goes an hour. 5:30 to 6:30 works for you then,
Joan. >> So, let's just go with Yes. Fred. body. >> I can make it work. >> I mean I mean >> you got to take me to the airport the next day >> as long as it's after 7 o'clock in the morning. >> No. >> So let's plan on the 23rd
5:30 to 6:30 for a work session. I assume budget. >> Yep. Budget. >> And Brian always adds two or three more things. >> Well, yeah, it's it'll be posted as budget and then other business as may arise.
5:30 or 6:30. Perfect. Um reports >> me as long as it's short. >> It is. Um the construction fencing is going up at the pool right now. Uh we should see demo on Monday or demo start
on Monday. So we'll be off and rolling and that'll uh kick loose the the fundraising committee. They just they want to see some action out there before they get out and try and raise more excitement. Um they want to see some things happening so they can say, "Hey, go take a peek. You know, this thing is
happening." Um so they'll get going on that once the demo starts. Um and then we will call for uh sale of the bonds at the July 16th meeting. Um we're still going to be on
schedule for um you know receiving funds early August. Uh so that should work out well as as the bills start rolling in. >> That's it.
>> Perfect. Thanks, Chief. >> I just want to report tomorrow our application process for Sergeant closes at I think 4:30. Um, we have one applicant so far. Um, we'll see if any more come in yet tomorrow. Um, our hopes
is to um connect next week um to schedule potential interview dates. Um, so I think our I think our goal is, you know, if we have a uh a candidate that uh we're going to
move forward with, um, who knows, maybe by the next meeting we'll have somebody with a job offer. We'll see what happens. So, but that's all I got. >> Perfect. Thanks, Chief Jeff. >> Nothing. >> I see we got the streets repaired. I had
one person that was happy. Yeah, Lararsson was done too, >> which I saw, which I had somebody call and I called Jeff. So, they were happy and glad. They were just happy with that answer. So, thanks, Jeff. Uh, James, >> Kim,
>> uh, Miles, >> I have one quick thing before everybody goes. I'd like to get an updated council picture. I know it was just about I've been trying to get that and we've been gone. So, I'd like to get that before we go. We get that on the
website. Yeah. Right now. >> I just did. Bob, >> Joan, >> Kevin, >> nothing. Brad, >> I just got a question on the crosswalks. There's bags over the >> Yeah, was it the collaborators they
ordered? So, yeah, they Yeah, with the bolts or whatever, they're they're going to everything at this point. Because the ones in the back they still work people are pushing them and lights are going on. >> Yeah. I think it's kind of intermittent.
So that's why they kind of whatever multiple times five times. >> Do you want to take the pictures and give it to >> Perfect. Anything else? Nope. >> Meeting ajourned. Do it right here. >> I know.