Conference will now be recorded. Yes. Okay, it's 5:32. I think call the meeting to order. See if somebody else shows up. First item, business adopt
amend agenda. There any corrections or additions to the agenda? From staff. >> Anyone else? Look for a motion to approve the agenda. >> Motion. >> Second. >> Okay. All those in favor of approving the agenda as printed say I.
>> I. Motion carries. 3000. Okay. Public comments. Oh, a minute. I'm sorry. Minutes, which we just been discussing. >> Look for a motion on that whenever anyone's ready. >> You had some corrections.
>> Oh, >> which I've marked here. I'll give the files if >> you just move to approve with pending typo corrections or something. Make a motion to approve the minutes from last month.
>> All those in favor of approving the minutes with the typos corrected say I. Post say nay. Motion carries 30 0. Okay. Public comments and we have no one from the public here to move on to item
five, public hearing. We have no public hearing scheduled this month. Item number six, old business. Steve Johnson temporary use at 448 Main Street. >> Uh yes. So last month you heard from Steve Johnson who owns the property at
448 Main Street. Um he's seeking to use the property as commercial storage I believe for RV units. Um our zoning ordinance for C1 zoning district does not explicitly state whether or not this is allowed. Um and we're seeking just
some clarification on that whether or not that would be allowed in this area. our other zoning districts for commercial and industrial do allow this or do not depending on what they are. Um so he's just looking for whether that whether or not that would be okay. It would be temporary for the wintertime
while he's working on building out um in the industrial park on this long-term uh lot. Um but just seeking clarity on this. I know you guys discussed this last month. Obviously, I wasn't able to hear that discussion. So, um I'm not sure where we're at, but um if we were
to say no and he still wants to do it, I'd probably advise him to get an interim use permit, which we would go through the process here. But I think right now we're just if we say like, yeah, it's okay, then I think it's more of an administrative like, yeah, it's fine. Um I don't think it'd be a big deal. But
>> the president, >> yeah, >> I know that discussion last month revolved around the fact that it's a very visible location and to have a lot of vehicles parked there was not a real inviting look and also the I guess I thought about what the setbacks might be
for being able to view and visit you know at the corner to be able to see down the way. >> Did he did he did he did he send a map of anything that >> I have not received any plans or map um >> no in that spot when he had used cars parked there that was okay to do that
there >> I believe so >> in that zone. Yeah. Yeah, I think so. I didn't check on that, but >> sales, >> right? >> They were low, but you know, a camper parked up to the corner would not work. I think that's why we had said, "Yeah,
>> bring a map in or bring in, you know, where you want to park because he's looking at campers. >> Um, especially if the RV ordinance goes through, >> and people need to get the campers out of their driveway or whatever the criteria is going to be." Um, so I kind of had said that maybe a temporary, you
know, this winter given the fact that there might be a hardship for some people, but we didn't run a map in. So, >> wow. >> To me, there's nothing to act on could be tabled and depending more information. Well, because I was looking at that, it
was like I went back and forth on it and the more I looked at it like, well, you know, the the Jason building to it there, if he doesn't come out beyond that or whatever, there's still quite a bit of space there. And >> you know, it doesn't orderly fashion around two sides or whatever,
right? >> But do we want that right on Main Street? But I mean not not any junkers or anything, you know, I I don't know. I just thought I looked at it in five mile. >> Yeah, >> it's very temporary and he's putting on
one in worry about setting a precedent for the next one wants to do it and I guess the interim use permit you know some kind of a time limit on it >> that would be safer. >> That would be Yeah, >> that would be safer >> safer with an interim use with the time. We can do it through next April 30th or
something like that. And that's >> we can set that even at this, can't we? Just temporary. >> Yeah, that's what it's there for. It's only for a set period of time. So, it's only temporary. >> I would have to check. I don't know for sure, but um yeah, I'd have to check on that one. But if it gets full of these
huge big motor homes and big campers, you know, sitting right there on Main Street and on the corner. I don't think that would be >> I would also add that I mean there's a reason it's not explicitly stated in
that zoning district when it's stated in the other ones as well because they're based off the regions of the city. So all the districts are geographically spaced. This is downtown. They didn't want when it was originally put in place, they didn't want this kind of
business to be downtown on Main Street when the other districts do allow it because there's more space and that's what they're there for. But um but again, this is also interim and not going to be forever and um and we know at least somewhat of what this plan is
going to be. We know that it's going to move out to where it is allowed. Um it's just a matter of time, I guess. >> I guess. Yeah. My thought too is is it wouldn't stick out any further than was it building? What do you call that building next? It didn't stick out any further that way. And at that same
distance set back from fifth street, I think you know that would take you your visibility. I know what what that distance is from. Does he have no other place that he can? >> He's building one, >> but he doesn't own any other property that's prop
>> suitable to this >> other than that property where he's doing the storage out there. It's a big empty lot. >> Okay. >> But he doesn't have fence around it yet. >> So, he didn't for security out there. He wanted it more visible for the temporary because he's got some people that
>> he I think he was hoping to have that done before winter here, wasn't he? >> Uh what was it? where where he's building his storage. >> Yeah, he wanted to get moving on it, but we're still waiting on some plans from him to actually get moving. So, there could be a delay in that as well.
>> We could have Miles uh sorry, do you mind me stepping in? Have Miles um look up the setback requirements and get those to him. Um although visually >> all our commercial zoning districts don't really have setbacks.
>> True. >> So it would like I would say if we did an interim use permit, we could even probably use a condition as well. >> That adjacent building there, you know, that commercial building is at least that far back. >> Yeah. You'd be able to do a line of campers maybe just along there and that's about it. If you get around the
corner there, >> right, >> maybe a couple sideways, but >> for temporary, but he has to apply for use permit. Yeah, I would probably tell them to just apply for one and say that's kind of what we would like them to do and then we can set
some standards on that as well. >> Yeah. >> Use it for rental then to rent spots in that area. >> So, yeah, he'll he'll campers up along there, but it'll just be for this this
winter. If you had a camper and you can't park, you know, wherever else and the fairgrounds might not be available. That's got to do something. >> Well, it is available. They have outdoor storage out there now, too, that they rent out. >> Very cheap. Yeah.
>> Really? >> I think that's what you can tell me. >> Security concern. >> What's that? >> Is security the concern out there? Is that >> Well, it is fenced in out there, but I don't know how lit up it is. >> Could be.
>> Is that the consensus that my consensus that it's not the place for it? I don't think it's I don't think we should allow it. go from there. >> So just having for it and then maybe we can discuss it again and have a kind of
more formal action on it would be my take from this >> because I hate to do make a decision just the three of us here. Yeah, you really don't have anything formal to act on other than just >> any quorum >> other than just a theory right now. You
don't have anything formal. You you almost need a we don't have a formal request. Um we should have we should have had him done that right away the last month and we >> I Yeah, I wish I would have had him do it just from the get-go, but I honestly didn't think about it and I I asked Kurt and he had done this way before, so I
didn't think this would I just honestly didn't think this was going to drag on that long to be honest. So, um but yeah, next time I'll last month is get us information which he hasn't. So, >> yeah. All right.
I'll leave that. Go then. Move on to new business. 454 West Second Street subdivision. Oh, yeah. Yes. Uh Jared Post um at 454 West Second Street is seeking to move the lot line of his property into the neighboring
property, which he also owns at 472 Second Street, West Second Street by 35 ft. Um he's seeking to add his garden that he owns to his primary residence before he sells off 472 West Second Street. Um and we're setting a public
hearing for the December 9th meeting on this one. One question. He does have the required setback for that neighborhood when he moves his line over. >> Yes. Y >> it looks okay to me. It's only on that it's a sideyard, so it's only like six feet. >> I walked by and looked at it.
>> So, could I get a motion then to set the public hearing? >> I make a motion we set a public hearing >> as Miles noted. Is there a second? >> Second. >> Okay. It's been moved and second that we schedule a public hearing for the next next >> 9th and then we'll do 5:35.
>> All those in favor signify by saying I. >> Post say nay. >> Motion carries 30 0. >> All right. Next item is the fee schedule. >> Yes. Uh so in 2026 we're looking for planning commission to set the fees for
our development and building permits. Um, I provided my own assessment uh in your packets there of where our fees line up compared to other communities. Um, so my color-coded one is the one I've done. And then I also received
today um the recommendations from Safe Builds, which is our building inspectors, and this is just for the building fees, but you can see on the next few pages at the end what their recommendations and rationale is for what they're suggesting. Um, so, um, kind of looking at like you don't have
to decide tonight. It's kind of for your information tonight and to get thinking about it, but in December, we will need, um, probably some action on what you would like those fees to look like. Um, I think my recommendation is to have
about a 5% increase across the board, which is a little bit less than safe builts, but I think Safe Builts is also perfectly adequate as well. Um, I just saw theirs as more a little bit more of a jump than maybe what I was thinking. Um, but I mean it's your decision and we
can discuss it more when we have the rest of our um, planning commission with us as well. One question is these fees is that go toward is that directed funds toward your salary or toward the building or
>> they kind of get split off in different ways just because we can't like legally we're not allowed to put them to a specific use I don't believe. So some of it yeah pays my salary but some of it goes because I'm in the planning department so and it goes to you know the department fees and paying safe
bills or paying um you know whomever. So, um, yeah, a lot of different things. I guess it's just it goes in a general fund, basically. >> I guess question is, is the city making money on it or is it just >> Yeah. So, the building code and there's been, um, um, different cases on this,
but the building code states that you the fees are to be charged uh to to run to pay for the right administering the the code. And yeah, uh when you factor in um salary for miles, the portion of the benefits, the portion of all that
stuff, yes, that these fees would be commensurate with that. >> Sorry. >> So yeah, >> a motion to >> whether you're right. We're talking about the the fee schedule there, Kim.
>> Okay. >> We're just I guess we're laid out for information. We're not looking for action tonight. I if I understand it correctly >> and also it to give more context as well. We haven't had any changes to the to any of our fees for at least a few
years. I think the last one we had was in 2023 and that was for building fees, but our development ones haven't been changed since 2022 and that's been four years. Um, and you can tell even on my matrix, like if you look at the other communities, our development fees in particular, like the variances, those
are all behind what other communities do for the most part. I'm not advocating that we need to even get up to those prices, of course, but you know, it can also be a term of policy as well. If you don't want to encourage people to get variances, you could raise the cost so that people are less inclined to pay and
do a variance, too. Um, so you know, yeah. So, you know, those are considerations you can have as well. Um, I think the building code ones are more of the things that would make us more money. Obviously, we have >> way more building um than we do
development applications, of course. Um, I think I think generally where we're at sitting right now date-wise fees for this year, we've brought in about a 100red grand in building fees. Um so you know if we have like let's do we do safe
belts increase that's about um 10% um I mean we're bringing in at least 10 to 15 grand more a year um >> and so um you know those are factors you can you can do so I mean 10% but you know it goes from 63 to $69 and we're
already significantly behind other communities for our prices. So >> yeah, which is obviously desirable for a lot of different reasons too, which is great. Um, but you know, also we have to keep up as well. Um, so
>> where we need to be in in the future. They're still basing the on the 1988 building code as far as their fee matrix there goes. So the other company wanted to just raise them all to where current would
be. >> I think we're still behind >> if uh re- roof and tone is permit is only $69. >> It would >> be $69. Right now it's 63. Yep.
>> Those are just our fixed fee permits. So they're not really based off valuation. So yeah, it's 63 bucks to do a re-roof permit. um building houses is different because the valuations are so massive that anything that's above a certain amount is a separate kind of or it goes
up that schedule. So that's how you get those prices for those um and those >> $69 like the inspector comes and inspects a re-roof. Yep. >> And he gets How much of that $69?
>> I don't know how much Seiko gets out. >> Oh gosh. Yeah. We'd have to get into that whole structure. Um, I don't remember off hand either, >> but some of it stays here because Miles has gotten approval that he's got to do on there. So, that's some staff time, >> right? That's what I mean. So, there
they don't get or they get more than $69 for doing an inspection, I assume. >> Well, I would think so. >> Well, I mean, you know, these basic ones are these are basic city ones. They're just fixed fees and they we've always done it. >> I was just saying what's the company? What do they get paid or what does their
man get paid when he goes out there to do that? I assume it's more than $69. >> We get a we get a little bit of every one of these fees basically comes back to the city. >> Okay. >> Does the inspector come from >> Redwing or what? I don't remember. I had my roof redone, but I don't
>> Right now, our inspector lives in Plane View, >> but he's in this area all the time. They've got >> We only charge $69 and we have to pay him to come from Plane View. >> The contract that we have with them, right? Right. Yeah. We're not paying them any more than that for that
inspection. >> Well, and plan review, right? There's an approval on it. It's not really a plan. >> How would you want to approach this then? Do you want us to think about it more and bring it up next meeting or do you want us to >> Yeah, we don't really
>> end of the year anyway because in council we'll go first of the year. >> First of the year. This all goes into our our fee ordinance. We do it by ordinance now. um you'll get things nailed down before the first of the year meeting. >> So you guys can take this now and think
about it and then come back next next month and then uh just uh you know bring your thoughts. Obviously I I think Safefield's rationale is good and I I like their suggestion. Um we obviously don't have to do their price. You can
always pick your own too. I mean it's your choice. So it's not um you don't have to follow anything. I just like the rationale for why they're proposing these increases. >> Will you check with Stephen over in Pilates are looking like this year? Steven Chill. >> Yep. >> He's the deputy over there. I think he
handles this stuff because Pylon has got safe built as well. I'm pretty sure they're And St. Charles. >> That's for the maintenance guy. You mean to come in and check the roof and the siding and that kind of stuff? Is that what you're talking about? >> No, just to see what they're proposing over there in paneling for fees because really what we want, we don't want to be
out of ordinary. you're out of the ballpark on fees for >> right >> all the other communities around us. >> Um so way behind, aren't we? >> We are behind. Yep. Yep. But I'm assuming they're proposing the same type of increases in St. Charles and I think we got Hayfield maybe too. Pun Island.
>> How much do those fees affect people's decisions? It's like, oh, it's going to cost me $1,000 more to get a permit to build in Pine Island Zro, so I'll go in Zro. I mean, does that ever enter into any of those things? >> No. Um, you know, no,
>> not not not small amounts. Rochester put on just an incredibly huge plant investment fee, PIF fee that we all thought was going to kill pretty much there. That's thousands, hundreds of thousands on
they still. So, no. >> So, no actions needed. I guess just consider it for next month. And there's one question in your colorcoded sheet miles. >> Yep. >> The red, green, yellow, blue. What's the significance of each of those colors? >> Green means we are the same. Green means
that we are uh >> red means we're behind them, I believe. >> And green means we're we're ahead of them, I believe. >> Okay. >> Because the vast majority is that we're behind. So that that was kind of the big red. And this is the code. This is the
same matrix that you've seen before. I use the same matrix as one of our previous CEDA employees. Um, so I just pulled the same thing from him. So >> sure. >> Okay. >> Item C then under new business,
commission terms and reappoint. >> Uh, yes. Uh so planning commission has had multiple members that have been serving on our commission for a long time. Pass aotted term length. >> Yep. And we need some >> We'll leave.
>> Yeah. We don't care. >> We sure miss it. >> Yep. So we need some reappoints basically. Um, so from Bev Wenus, Bev Holzu, Tom Seager, and Kim's term is up
the first of the year, first meeting in January anyway. So you will also need a reappoint as well. Um, so I'm hoping that you all would like to still serve on planning commission because we're at the minimum amount of members currently as is. Um, so I'm hoping you all still
would like to be on planning commission. And if you do, I would prefer you to put something in writing and send it to me so that I can have something we can vote on it next month um on the reappointments and then it can go uh to
city council. >> Miles interested in serving continue to serve on the planning zoning commission. >> Yep. Yeah. Just something that I can give them and have documentation for. I'm not going to make you fill out the application on the website or anything, but you can just send me, hey, I'm still
interested in staying on here. Fred is okay because he's on a council term. Um, but yep. So, >> you get to stay on anyway. >> Everyone else, basically, everyone that's here needs to send me something, let me know. Um, but then also since
Conniey's left too, our ordinance says our minimum amount that we can have is five, even though it's technically not quorum. Um it's over quorum, but our ordinance says a minimum of five members have to be on commission and we're at that minimum right now. So if you know of anybody,
we'd like to we'd like to have someone at that sp >> Yeah. >> They emailed me looking for a job actually. I said, "We don't have any jobs. We have want to be involved in the community." So, we don't have any jobs, but we do have opportunities to be in.
So, we'll see. >> No time limit on what time we can serve. >> I mean, they don't >> there is no there is no term uh lengths, but I think I I'm going to need council to we're going to probably or I'm probably going to bring to planning commission even next month. We're going to need to revise our ordinance too
because it says that the attorney is the chair still >> and that needs to be rewritten because the attorney cannot be the chair of planning commission. So, um, I'm going to have next month I'll probably have some revision on wording on the planning
commission ordinance anyway. Um, so >> then it'll be a real trouble. >> Yeah, I'm not going to do anything that would basically take us out of business. But, um, yeah. >> So, with Fred, we are currently at five, but does
do we have to have beyond? You said that's the minimum. That's the minimum at most is seven total. So, um we're just hoping to get >> one or two months. I'll be missing. So, >> so we have five. No, right. >> Yep.
>> It doesn't count then. I can't remember what the exceptions are. >> You have to change too. >> Visiting grandkids doesn't count. >> Okay. >> But we we like to have you present at the meeting. You just can't vote. Right. Okay. So we still need enough to vote
>> and we need two more. >> Yep. >> That's good to know. So when somebody at Bridget's not agree with what we decide. >> Tell Jason. >> I can tell him they can get on. Yeah. >> You tell Jason. >> That shuts them up real fast. >> You tell Jason. I'll tell Jason. He's
just got to be part of >> Yeah. There's a couple on the bridges too that >> Yeah. They have to be citizens though, >> huh? Have to live in some Yep, they are. All right. Um, any other business?
Uh, I don't believe I have anything. >> Thank you, Brian, for the minutes. Thank you, Miles, for setting this up. And look for a motion to adjourn. >> Motion to adjourn. >> Second. >> The motion to adjourn. Say >> I.
>> Motion carries for 0. >> When Miles is here, it's 2 hours and 15 minutes short. No, now we're 15 this year. >> 811 last time. >> Last one. >> Yeah, >> Brian brings in the crowd.
>> Yeah, it was a lot to discuss. >> It was It was good discussion. Glad people came. >> Yeah, >> we met with Well, we were going to meet with the owners across the on the bridge apartments and Bob Hley showed up. That was it.
But I called